584 Internal Audit Flashcards
Required audits are those designated as required per accreditation standards or JSO written directives. These can be ………….or………..
financial or performance audits.
A “……………………” is an independent, assessment of whether an entity’s reported financial information is presented fairly in accordance with recognized criteria.
Financial Audit
A “………………….” provides findings or conclusions based on an evaluation of sufficient, appropriate evidence against criteria. Most commonly this is referred to as a Compliance Audit which is an assessment of compliance with criteria established by provisions of laws, regulations, contracts, or grant agreements, or other requirements.
Performance Audit
An “………………….” consists of obtaining sufficient, appropriate evidence to express an opinion on whether the subject matter is in conformity with the criteria in all respects.
Examination
A “…………” consists of sufficient testing to express a conclusion about whether any information came to the auditors’ attention that indicates the subject matter is in conformity with the criteria.
Review
A “………………..” is a transaction or circumstance that does not comply with policies and procedures, standard practice or best practices.
Finding
A “…………………..“ is suggested to management when transactions that were unusual but were not necessarily in violation of a current policy or procedure or control environment weakness that could be enhanced by implementing process improvements or enhancements.
Opportunity for Improvement
An “…………………….” is a noted exception and appears to be an unusual occurrence for informational purposes. This may or may not require management’s response.
Audit Comment
Internal Auditors shall be subordinate only to the ……………AND ……………… and the Senior Audit & Compliance Executive or designated supervisor present when conducting the audit or examination.
Sheriff, Undersheriff,
Unless otherwise deemed necessary, a written or verbal notice of the audit or examination shall be provided to the …………………….. of the unit/component to be audited.
commanding officer
If there are no findings, the report will be considered “Final” and submitted to the ……………….and the appropriate chain of command. Required audits will be submitted to the City of Jacksonville (COJ) Office of the Council Auditor and to the Accreditation Unit.
Undersheriff
Upon the conclusion of audit, examination, or review the commanding officer of the audited unit/component shall:
a. Review the preliminary report;
b. Check for discrepancies; and
(1) Respond in writing to the findings within …………………..after receipt with a detailed plan for addressing the findings contained in the report along with an expected implementation date, as appropriate.
(2) The response will be reviewed by the Department Director of the audited unit through their chain of command. The response will then be submitted to Internal Audit and included in the final audit report.
(3) Ensure implementation of approved recommendation and corrective action within his control and the prevention of future problems.
ten business days
Internal Audit will maintain a file of all completed audit and examinations and will include all original reports, documentation, and required responses. Files will be maintained for a ………………. Prior to being destroyed, files will be reviewed by the supervisor of the Internal Audit Unit to ensure that the destruction of the files is in accordance with State law.
five year period
Informal Comments
a. Minor discrepancies found during Internal Audit (unless repeated) may be handled verbally or via email by the ……………
b. ……………will ensure that noted deficiencies are remedied in a timely manner. Documentation of the corrective action shall be forwarded to Internal Audit within an agreed upon time frame.
immediate supervisor.
Supervisors
The Internal Audit Unit will evaluate the implementation of corrective action by management and report the results to the ……………….and the appropriate chain of command.
Undersheriff
