491 - Public Records

Question 1

Who is the owner of Public Records?

Answer 1

Manager of Public Records Unit

Question 2

____________ refers to all documents, papers, letters, maps, books, audio, and videotapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by JSO that are used to perpetuate, communicate, or formalize knowledge.

Answer 2

A Public Record

Question 3

Walk–in requests received by any of the six-zone substations or Public Counter personnel at the PMB, which requires processing by another unit, section, or department of JSO shall be logged into the public records tracking portal (GovQA) and forwarded to
the _________ for completion. A tracking number shall be given to the requestor so they can review the records once the request is completed.

Answer 3

Public Records Unit (PRU)

Question 4

If the substation or public counter personnel are able to fill the request immediately, they shall do so provided all records are reviewed for legal __________ according to applicable records laws. Additionally, records released shall be uploaded into GovQA.

Answer 4

redaction

Question 5

All records released to the media by the Public Information Unit directly will be scanned and forwarded to the _____________.

Answer 5

Public Records Unit.

Question 6

When a person/entity makes a public records request, they must never be required to do so ______.

Answer 6

in writing

Question 7

Members shall not require a person making a public records request to provide his _______________, nor shall the member direct the requestor to another JSO location to place or retrieve records.

Answer 7

name, phone number, or other identifying information

Question 8

Public record requests that are made available for pickup at the Public Counter will be retained by the agency for a period of _______________.

Answer 8

30 calendar days

Question 9

No original documents are to be released without approval of the ______ or his designee

Answer 9

Sheriff

Question 10

The function of the Public Records Unit (PRU) is to:

1) Provide the with public access to public records that are __________ of the Jacksonville Sheriff’s Office (JSO).
2) Ensure reasonable access to any public records request and to comply with all ______________. The records held by JSO, regardless of whether they are in formal form, are open for public inspection unless the Legislature has exempted those records from disclosure.
3) _______, ________, ________ and ________ to all public records requests that are delivered to JSO.

Answer 10

1) in the possession
2) Public Records laws
3) Research, review, redact and respond

Question 11

Public records requests can be received in writing, by email, telephone, ________ web-based portal, by any person working at the Public Counter at the Police Memorial Building (PMB), or at any of the six-zone substations.

Answer 11

GovQA

Question 12

When a person/entity makes a public records request, they are _________ to do so in writing, not required to give their _____________, nor should they be sent to
another location to make the public records request.

Answer 12

not required

name or credentials

Question 13

Whenever possible, members should inform requestors about the online portal option, GovQA, which can be accessed through the JSO public website. The benefit of using the GovQA portal are:

1) The ability of the requestor to ___________;
2) The ability for the requestor to __________ of their request;
3) The ability for the requestor to _________ associated with the request online; and
4) The ability to receive and send documents _________.

Answer 13

1) remain anonymous
2) track the progress
3) pay any fees
4) electronically

Question 14

The Florida Constitutional ___________ establishes certain rights and protections for crime victims and their family members. For purposes of this measure, a “victim” is:

1) Any person who ________ or ________ physical, psychological, or financial harm as a result of the commission or attempted commission of a crime or delinquent act or against whom the crime or delinquent act is committed;
2) The lawful representative of such a person (i.e., the legal guardian of a juvenile or a power of attorney); or
3) A ________ of such a person.

Answer 14

Amendment 6 (Marsy’s Law)

1) suffers direct or threatened
2) legal guardian of a juvenile
3) family member

Question 15

Marsy’s Law:

“________” does not include a business, a witness, or the accused.

Answer 15

“Victim”

Question 16

Marsy’s Law:

If the victim, lawful representative, or family member desires to invoke his/her right to _____________ of personal information as granted under Marsy’s Law:

1) _________ of the initial reporting, the reporting officer shall select “YES” for the new Marsy’s Law question in the relevant section of the Incident Report; or
2) _______ the initial reporting of the incident, either in person at the PMB or substation or by a mailed signed affidavit, a _______ shall be completed to reflect this selection.

Answer 16

prevent the disclosure

1) At the time
2) After ; a Supplemental Report

Question 17

Officers will now have the capability to update Marsy’s Law in the Arrest & Booking Reports in the Agency Records Management System (ARMS).

Officers must complete a ________ Arrest & Booking Report to change the status of the Marsy’s Law invocation.

Answer 17

Supplemental

Question 18

If a victim ________________ to invoke Marsy’s Law, officers shall complete a supplemental docket to add the words “___________” in the narrative and send it to his supervisor.

Answer 18

changes their decision

“Change in Marsy’s Law”

Question 19

The supervisor shall review the docket and send it on to the Pretrial Detention Facility (PDF). The officers ___________ to report to the PDF to sign the supplemental docket if the only change is the Marsy’s Law invocation.

Answer 19

shall not have

Question 20

_________ shall call the PDF Intake (ITR) at (904) 630-5716 and inform corrections personnel about the updated information pertaining to Marsy’s Law on Supplemental Arrest & Booking Reports.

Answer 20

Officers

Question 21

The____________ shall assign the inmate’s original jail number to the report and place the updated printed report in the inmate’s institutional file.

Answer 21

ITR Intake Control Officer