517 Personnel Development and Movement

Question 1

………………– A transfer from one assignment to another with no change in rank.

Answer 1

Lateral movement

Question 2

…………………..– A member’s normal daily assignment, as reflected in the Employee Information System (EIS). Each member of JSO can have only one primary assignment at a time.

Answer 2

Primary Assignment

Question 3

………………………– A document primarily used to capture information regarding a member’s performance during the previous fiscal year.

Answer 3

Annual Performance Evaluation

Question 4

…………– A member’s immediate supervisor responsible for completing the annual evaluation of that member. [

Answer 4

Rater

Question 5

…………….– A rater’s immediate supervisor, who is responsible for reviewing and approving an annual evaluation completed by that rater

Answer 5

Reviewer

Question 6

………………– A special duty assignment, usually lasting three days, that provides a member the opportunity to learn about and assist the operations of an area of the agency that is different than his primary assignment.

Answer 6

Work-Along

Question 7

While the Chief of Human Resources will facilitate the process and provide any needed support, each ………………. is responsible for identifying the methodology used for the workload assessment for his division, based on the number and complexity of tasks completed by each position.

Answer 7

division chief

Question 8

…………….. shall provide the results of the workload assessments, including any recommendations, to the department directors, who will determine what adjustments, if any, should be made.

Answer 8

Division chiefs

Question 9

Investigations Division Workload Assessments

(1) The unit commanding officers of Investigations Division units shall complete a workload assessment for each unit under their command every year.
(2) Responsibility for the workload assessment rests with the unit commanding officer and may not be delegated to a lesser rank.
(3) The workload assessment shall be completed using the Investigations & Homeland Security Assessment 94Net site.
(4) The ……………………..AND …………………shall review the workload assessments and report their findings.
(5) It is incumbent that any recommendations are carried out and deficiencies corrected by the unit commanding officers, as their authority allows.

Answer 9

assistant division chiefs and Chief of Investigations

Question 10

Related Members and Nepotism

1. In order to avoid conflicts of interest, a member will not be assigned to any position that would:
   a. Give direct authority to one member over a family member;
   b. Require a member to discipline a family member;
   c. Require a member to audit the work of a family member;
   d. Have a member report to the same immediate supervisor as another family member; or
   e. Lead to potential conflicts and possibly compromise the best interests of JSO.
2. The ……………..will make the final determination regarding any potential conflicts of interest regarding the assignments of family members.

Answer 10

Undersheriff

Question 11

Members who become related after employment must immediately notify …………… so that any potential conflicts can be mitigated.

Answer 11

their supervisors

Question 12

The Career Development Program, which is overseen by the ……………………………………, contains the following components:

a. Career counseling;
b. Training;
c. Work-alongs;
d. Education incentives;
e. Lateral transfers and ancillary assignments; and
f. Promotions.

Answer 12

Director of Personnel & Professional Standards

Question 13

……………………….. are trained to provide career counseling for their subordinates. This training is administered through the JSO Leadership Development Institute (LDI) and is designed to increase supervisors’ knowledge and skills in the following areas, for use during career development activities: [CALEA 33.8.1]

a. General counseling techniques;
b. Techniques for assessing knowledge, skills, and abilities;
c. Salary, benefits, and training opportunities offered by the agency;
d. Educational opportunities and incentive programs;
e. Awareness of the cultural background of ethnic groups;
f. Record-keeping and organization techniques;
g. Career development opportunities available in other jurisdictions; and
h. Outside resources.

Answer 13

All agency supervisors

Question 14

IST
Members are required to successfully complete all proficiency IST established for their respective positions. Civilian members are required to complete a minimum of ………….. of training each year.

Answer 14

16 hours

Question 15

Work-alongs, which last three days unless otherwise specified, provide an opportunity for members to:

Answer 15

a. Increase their skills, knowledge, and abilities;
b. Learn about other areas of the agency; and
c. Identify other positions for consideration during their careers.

Question 16

Members interested in performing a work-along shall submit a request to his……………. via chain of command. While members are encouraged to request a work-along in any area of JSO in which they have interest, some units will not be able to host work-alongs due to the confidential and/or sensitive nature of their operations.

Answer 16

commanding officer

Question 17

Only job-related courses will be reimbursed. Job-related courses are courses that are:

(1) Designed to improve the member’s ability to perform the duties and responsibilities of the position he currently occupies; or
(2) Required for the completion of a job-related program of study.
g. Only courses with a grade of “…” or better are eligible for reimbursement. Grades below a “…,” incomplete courses, or withdrawn courses are not eligible for reimbursement.
h. Courses will be reimbursed at the rate actually paid by the student or the Florida State College of Jacksonville (FSCJ) rate, whichever is less.

Answer 17

C

C

Question 18

Reimbursement requests are not approved until authorized by the JSO ……………………… or designee, the COJ Chief of Training, and the COJ Organizational Development Office.

Answer 18

Chief of Human Resources

Question 19

Applying for Tuition Reimbursement

a. Any eligible member who desires to apply for a course and receive tuition reimbursement shall complete the COJ Application for Tuition Reimbursement (available in the JSO Human Resources Office and on the JSO Human Resources webpage) and submit the completed form to the Human Resources Division prior to the start of the course. No incomplete or late applications will be accepted.
b. A separate application shall be submitted for each proposed course and no applications shall be submitted for courses more than………….prior to the start of the course.

Answer 19

30 days

Question 20

No later than ……. after the end of the course, the member must submit a Certificate of Completion with all required documentation to the JSO Human Resources Division. The required documentation includes:
(1) The course grade issued by the institution;
Receipt for payment of tuition from the institution that identifies:
(a) The course name and number;
(b) The cost of the course; and
(c) That the tuition for the course has been paid in full.

Answer 20

four weeks

Question 21

If any of the required documentation is not submitted within……………. of the end of the course, the request for reimbursement will be denied.

Answer 21

four weeks

Question 22

Requesting a Primary or Ancillary Assignment
a. A member may request a different primary assignment or an ancillary assignment by composing an email or Intradepartmental Correspondence form (P-0004) with:

Answer 22

1) The assignment being requested;
(2) The reason for the request;
(3) An attached copy of his Employee Administrative Investigation History (EAIH); and
(4) Any other background information the member would like to be used for consideration.

Question 23

The requesting member will send this email or Intradepartmental Correspondence form (P-0004) via his chain of command to:

Answer 23

(1) His assistant chief, if the requested assignment is within the same division; or
(2) His division chief, if the requested assignment is in another division

Question 24

Formal Selection Process

a. The formal selection process, which is overseen by the Human Resources Division, may be used to select members for primary and ancillary assignments.
b. With approval from the …………… or higher authority, commanding officers may forego the formal selection process when selecting a member to fill a primary or ancillary assignment.

Answer 24

division chief

Question 25

The Human Resources Division will prepare an Information Bulletin advertising the vacancy and will coordinate with the ………………. for agency wide distribution. The Human Resources Division is available to assist in the preparation of eligibility and selection criteria.

Answer 25

Accreditation Unit

Question 26

The …………………….is responsible for administering JSO’s role in the promotional examination process, which includes:

(1) Overseeing the development of the measurement instruments used to evaluate the knowledge, skills, and abilities of members for vacant positions; and
(2) Ensuring all aspects of the promotional process are job-related and non-discriminatory. [CFA 11.01]

Answer 26

Chief of Human Resources

Question 27

With regards to processing promotions, the Human Resources Division shall comply with the COJ Civil Service and Personnel Rules and Regulations. The Sheriff or his designee has the ability to invoke the “……………….” when promoting members from an eligibility list, as established in COJ Civil Service and Personnel Rules and Regulations 5.02(17).

Answer 27

Rule of Three

Question 28

The life of an eligibility list is as follows, unless extended or declared depleted by the Director of COJ Employee Services:

(1) External –
(2) Internal Priority 1 –
(3) Internal Priority 2 –

Answer 28

(1) External – One year;
(2) Internal Priority 1 – Two years; and
(3) Internal Priority 2 – 90 days.

Question 29

EXAM REVIEW
For examinations with 50 or fewer examinees, the ……….. immediately following the administration of the examination;

Answer 29

five workdays

Question 30

EXAM REVIEW
For examinations with more than 50 examinees, the ………….immediately following the administration of the examination

Answer 30

10 workdays

Question 31

Requests to Assist Outside Agencies with Assessments

a. JSO members may be requested to assist outside agencies with promotional and/or accreditation assessments.
b. All requests must be approved by the …………………. This includes requests received directly by members from outside agencies or vendors. The …………will review the agency or vendor making the request to ensure they meet certain minimum standards. Upon approval of the agency or vendor, the ……………will distribute the request to the department directors for dissemination.

Answer 31

Chief of Human Resources.
Chief of Human Resources.
Chief of Human Resources.

Question 32

Timeline for Annual Evaluations [CALEA 35.1.5]

a. The rating period for each Annual Performance Evaluation is the JSO fiscal year (…………………………………………..).
b. ………………… – All supervisors shall create an Annual Performance Evaluation for each member assigned to them as of November 1st. Once the document has been created, the supervisor will meet with each member to discuss:

Answer 32

October 1st through September 30th of the following year

November 1st

Question 33

……………….– JSO Human Resources will determine which members have not had an Annual Performance Evaluation created and will provide this list to the division chiefs. Each division chief will be responsible for ensuring all members under his chain of command have an Annual Performance Evaluation created.

Answer 33

November 30th

Question 34

………………… – Each division chief will ensure all members under his command have had an Annual Performance Evaluation completed for the previous rating period.

Answer 34

October 31st

Question 35

Supervisors shall maintain a file on each member that contains certain information related to the member and his performance. This file, which is stored in a location designated by the ……………….. should serve as a tool to assist supervisors in completing the Annual Performance Evaluation.

Answer 35

division chief,

Question 36

Division files may contain the following information:

Answer 36

a. Examples of a member’s work product;
b. Notes about specific tasks completed by the member;
c. Notes about meetings with the member;
d. Documentation of informal counseling sessions held with the member;
e. Formal Counseling forms; and
f. Copies of items contained in other files (e.g., letters of commendation, personnel records, training records, etc.).

Question 37

Division files shall not contain any ………………of a member

Answer 37

medical information

Question 38

If a member’s overall performance during his probationary period is below satisfactory, the probationary period may be extended by up to……………upon approval from ………………….The probationary period may then be extended an additional three months upon approval from the COJ Human Resources Division.

Answer 38

three months

The Sheriff or his designee.

Question 39

A probationary period shall not exceed, or be extended to exceed, ………………………………. A probation suspension is not an extension. A probation suspension stops the probation at the point the member cannot perform the essential functions of the probationary position and restarts once the member is able to perform the essential functions of the probationary position.

Answer 39

one year (365 observable days)

Question 40

Non-Promotional Probationary Period Discussion and Evaluations For newly hired members and current employees that are on probation, direct supervisors are required to complete probationary discussions and written probationary performance evaluations at the following intervals during the probationary period:

Answer 40

(1) Civilian members – Quarterly;
(2) Corrections officers – Quarterly;
(3) Police officers – Monthly; and
(4) Police Auxiliary officers – Quarterly.

Question 41

On a …………basis, direct supervisors are required to conduct probationary discussions with newly promoted members during the promotional probationary period.

Answer 41

quarterly

Question 42

For newly promoted members with a 12-month promotional probationary period, direct supervisors are required to complete a written:

Answer 42

(1) Quarterly discussion at the three-month period;
(2) Mid-year probationary performance evaluation after the first six months;
(3) Quarterly discussion at the ninth month period; and
(4) End-of-year probationary performance evaluation at the end of the 12-month period.