371 Criminal Investigative Fund Flashcards
The Criminal Investigative Fund (hereafter referred to as the fund) provides financing through a trust fund for _______ __________ activities outside the routine investigative functions.
criminal investigative
The __________ ___ __ ______ _____ is responsible for ensuring the proper operation and accounting of the fund
Assistant Chief of Narcotics & Vice
Members authorized to utilize the fund are sworn supervisors, detectives, and any other sworn member deemed appropriate by the
Assistant Chief of Narcotics & Vice.
Guidelines Applicable to All Expenditures
Expenditures may be authorized if the following conditions exist
a. Obtaining information, service, property, or documents that are necessary to bring the investigation to a successful conclusion and are not available through other investigative procedures;
b. Miscellaneous investigative expenses
Miscellaneous investigative expenses are services required to further an investigation and must be directly related and vital to the continued development of the investigation;
These expenses may include such as
rental of undercover premises, furniture, vehicles, gas for rental vehicles, file development, parking, telephone calls, hydration and nourishment, special equipment necessary for continuing investigation, etc
Members shall be reimbursed for all ________ __________ incurred during the course of their official duties, providing the expenses incurred are proper and the member adheres to the requirements of this procedure.
authorized expenditures
Expenditures, which are determined to be outside the scope of this procedure, may result in non-reimbursement. The use of official funds for unauthorized, personal, or unofficial purposes may result in _________ action.
disciplinary
The Narcotics & Vice Budget Management Analyst shall maintain a record of transactions involving the fund. The record will include any of the following forms used in the transactions:
a. Investigative Funds Request Form (P-1590);
b. Criminal Investigative Fund Form (P-1776);
c. Investigations & Homeland Security Investigative Travel Request/Expense Statement Form (P-1762);
d. Cash Receipt Card Form (P-0114);
e. Return of Funds Form (P-1421); and
f. Investigation Fund Worksheet Form (P-1775).
Cash Counts and Reconciliations
The Narcotics & Vice Budget Management Analyst and a commanding officer shall jointly conduct a _____ cash count of the main vault documented on the Cash Count Form maintained by the Budget Management Analyst.
weekly
Procedures for Obtaining Funds – Main Vault
Members of the Patrol or Investigations Divisions conducting investigations which require the use of investigative funds will complete a ________ _______ _______ _____
Criminal Investigative Funds Request Form (P-1590)
A pre-numbered Cash Receipt Card Form (P-0114) will be signed by the member and the ________ _______ issuing the money
commanding officer
Procedures for returning funds to the Main Vault or documenting the use of the funds are as follows:
The Criminal Investigative Fund Form (P-1776) must be completed to document the use of funds to purchase contraband, evidence, pay a confidential informant, or pay miscellaneous expenses incurred during the investigation
Within ____ working days, the officer(s)/detective(s) will provide the Patrol or Investigations Division supervisor with a Criminal Investigative Fund Form (P-1776) documenting the use of the funds or return the funds to a Narcotics & Vice commanding officer with a completed JSO Returned Funds Form
two
The Patrol or Investigations Division supervisor shall approve the Criminal Investigative Fund Form (P-1776) within ___ working days of the transaction and provide it for approval to the Patrol or Investigations Division commanding officer
six
Within _____ working days of receipt, the Patrol or Investigations Division commanding officer or designee will approve the Criminal Investigative Funds Form (P-1776), and as soon as possible will submit it to the Assistant Chief of Narcotics & Vice for final review and approval
five
Supervisors from a unit authorized to use the fund will be issued funds for use by a Narcotics & Vice commanding officer from the Main Vault;
Supervisors may be issued up to _________, on an as needed basis which will be maintained in a safe in the supervisor’s office.
$4,000
The following levels of authorization or higher are required for members to receive or expend funds:
Patrol and Investigations Division: $200- $1000 (Assistant Chief) $5000 (Chief) $20,000 (Director of Patrol) $100,000 (Dir. of Investigations & Homeland Sec) Over $100K (Sheriff)
Homeland Security & Narcotics/Vice Division, VCIT/Gang, and ISIU
$200 (detective) $500 (supervisor) $1000 (Commanding officer) $20K A/C or Undersheriff $100K Dir of HLS or Undersheriff Over $100K- Sheriff
Investigative funds which will be used as “flash rolls” require the following approvals
Amounts up to: All Units
$500 Supervisor
$5,000 Commanding Officer
$20,000 Assistant Chief of Narcotics & Vice
$100,000 Chief of Homeland Security & Narcotics/Vice and the Director of Investigations & Homeland Security
Over $100,000 Sheriff
“Flash roll” funds must be returned to the account as soon as possible, and in no event shall the funds be returned later than a ___ hour period without prior approval of a lieutenant or higher authority.
24
Criminal Investigative Fund Audits
The Internal Audit Unit shall conduct a _______ cash count and audit of the expenditure reports of the Criminal Investigative Funds and forward a report to the Sheriff or designee
quarterly
The City of Jacksonville Office of Council Auditor will conduct an audit of the Criminal Investigative Fund
annually
