371 Criminal Investigative Fund

Question 1

The Criminal Investigative Fund (hereafter referred to as the fund) provides financing through a trust fund for _______ __________ activities outside the routine investigative functions.

Answer 1

criminal investigative

Question 2

The __________ ___ __ ______ _____ is responsible for ensuring the proper operation and accounting of the fund

Answer 2

Assistant Chief of Narcotics & Vice

Question 3

Members authorized to utilize the fund are sworn supervisors, detectives, and any other sworn member deemed appropriate by the

Answer 3

Assistant Chief of Narcotics & Vice.

Question 4

Guidelines Applicable to All Expenditures

Expenditures may be authorized if the following conditions exist

Answer 4

a. Obtaining information, service, property, or documents that are necessary to bring the investigation to a successful conclusion and are not available through other investigative procedures;
b. Miscellaneous investigative expenses

Question 5

Miscellaneous investigative expenses are services required to further an investigation and must be directly related and vital to the continued development of the investigation;
These expenses may include such as

Answer 5

rental of undercover premises, furniture, vehicles, gas for rental vehicles, file development, parking, telephone calls, hydration and nourishment, special equipment necessary for continuing investigation, etc

Question 6

Members shall be reimbursed for all ________ __________ incurred during the course of their official duties, providing the expenses incurred are proper and the member adheres to the requirements of this procedure.

Answer 6

authorized expenditures

Question 7

Expenditures, which are determined to be outside the scope of this procedure, may result in non-reimbursement. The use of official funds for unauthorized, personal, or unofficial purposes may result in _________ action.

Answer 7

disciplinary

Question 8

The Narcotics & Vice Budget Management Analyst shall maintain a record of transactions involving the fund. The record will include any of the following forms used in the transactions:

Answer 8

a. Investigative Funds Request Form (P-1590);
b. Criminal Investigative Fund Form (P-1776);
c. Investigations & Homeland Security Investigative Travel Request/Expense Statement Form (P-1762);
d. Cash Receipt Card Form (P-0114);
e. Return of Funds Form (P-1421); and
f. Investigation Fund Worksheet Form (P-1775).

Question 9

Cash Counts and Reconciliations
The Narcotics & Vice Budget Management Analyst and a commanding officer shall jointly conduct a _____ cash count of the main vault documented on the Cash Count Form maintained by the Budget Management Analyst.

Answer 9

weekly

Question 10

Procedures for Obtaining Funds – Main Vault
Members of the Patrol or Investigations Divisions conducting investigations which require the use of investigative funds will complete a ________ _______ _______ _____

Answer 10

Criminal Investigative Funds Request Form (P-1590)

Question 11

A pre-numbered Cash Receipt Card Form (P-0114) will be signed by the member and the ________ _______ issuing the money

Answer 11

commanding officer

Question 12

Procedures for returning funds to the Main Vault or documenting the use of the funds are as follows:

Answer 12

The Criminal Investigative Fund Form (P-1776) must be completed to document the use of funds to purchase contraband, evidence, pay a confidential informant, or pay miscellaneous expenses incurred during the investigation

Question 13

Within ____ working days, the officer(s)/detective(s) will provide the Patrol or Investigations Division supervisor with a Criminal Investigative Fund Form (P-1776) documenting the use of the funds or return the funds to a Narcotics & Vice commanding officer with a completed JSO Returned Funds Form

Answer 13

two

Question 14

The Patrol or Investigations Division supervisor shall approve the Criminal Investigative Fund Form (P-1776) within ___ working days of the transaction and provide it for approval to the Patrol or Investigations Division commanding officer

Answer 14

six

Question 15

Within _____ working days of receipt, the Patrol or Investigations Division commanding officer or designee will approve the Criminal Investigative Funds Form (P-1776), and as soon as possible will submit it to the Assistant Chief of Narcotics & Vice for final review and approval

Answer 15

five

Question 16

Supervisors from a unit authorized to use the fund will be issued funds for use by a Narcotics & Vice commanding officer from the Main Vault;
Supervisors may be issued up to _________, on an as needed basis which will be maintained in a safe in the supervisor’s office.

Answer 16

$4,000

Question 17

The following levels of authorization or higher are required for members to receive or expend funds:

Answer 17

Patrol and Investigations Division:
$200- $1000 (Assistant Chief)
$5000 (Chief)
$20,000 (Director of Patrol)
$100,000 (Dir. of Investigations & Homeland Sec)
Over $100K (Sheriff)

Question 18

Homeland Security & Narcotics/Vice Division, VCIT/Gang, and ISIU

Answer 18

$200 (detective)
$500 (supervisor)
$1000 (Commanding officer)
$20K A/C or Undersheriff
$100K Dir of HLS or Undersheriff
Over $100K- Sheriff

Question 19

Investigative funds which will be used as “flash rolls” require the following approvals

Answer 19

Amounts up to: All Units
$500 Supervisor
$5,000 Commanding Officer
$20,000 Assistant Chief of Narcotics & Vice
$100,000 Chief of Homeland Security & Narcotics/Vice and the Director of Investigations & Homeland Security
Over $100,000 Sheriff

Question 20

“Flash roll” funds must be returned to the account as soon as possible, and in no event shall the funds be returned later than a ___ hour period without prior approval of a lieutenant or higher authority.

Answer 20

24

Question 21

Criminal Investigative Fund Audits
The Internal Audit Unit shall conduct a _______ cash count and audit of the expenditure reports of the Criminal Investigative Funds and forward a report to the Sheriff or designee

Answer 21

quarterly

Question 22

The City of Jacksonville Office of Council Auditor will conduct an audit of the Criminal Investigative Fund

Answer 22

annually