431 -Central Records Flashcards
Who is the owner of Central Records?
Major of Central Records
When it is necessary in the performance of one’s duty to temporarily remove departmental reports or records from the division or department where they are maintained, the member to whom they are issued shall ___________ and shall be accountable for their return.
sign a receipt for them
Online data stored on the Computer Aided Dispatch (CAD) System is maintained for a period of ______.
one (1) year
Any audio that has the ability of being recorded is maintained for a period of _______.
one (1) year.
Mobile Computer Aided Dispatch (MCAD) transmissions are maintained for a period of _______.
one (1) year
Automatic Number Identification/Automatic Location Identification (ANI/ALI) data generated by the 911 telephone equipment is maintained for a period of _________.
one (1) year
Video recordings of the city cameras are maintained for a period of __ days.
30 days
Criminal history information obtained via FCIC/NCIC is for use by law enforcement or criminal justice agencies only for official criminal justice purposes, and may not be released to the ____ or the _________.
public
news media
The FDLE performs a ______ audit of agencies using the FCIC/NCIC terminals either externally or internally.
triennial - every three (3) years
The __________ maintains existing records and performs any needed modifications or updates such as those resulting from orders to seal and expunge.
Central Records Section
General records schedules are issued by the ______, _______, and _______ to establish disposition standards for records common to several or all public offices in the State of Florida.
Records Management Services,
Division of Library and Information Services, and Department of State
The general records schedule as published by the Secretary of State for Law Enforcement Agencies. ________ is the publication consulted for guidelines when planning records destruction.
GS2
Records disposition letters received from the Bureau of Archives and Records Management Office will be forwarded to the ________.
Records Unit
Automatic Vehicle Location (AVL) data is maintained for a period of ________.
one (1) year
__________ will be notified when the record retention has expired and the files are ready for destruction.
JSO Records Lieutenant
JSO records destruction is controlled by the ________ via the Record Disposition Document which can be found on the 94Net homepage for the Identification Unit;
JSO Records Custodian
Records shall be maintained and readily available within the _________ components.
operational
The following is a list of the operational components for the type of records to be secured and maintained: (6)
a) Line and Staff Inspections
b) Narcotics & Vice Section
c) Intelligence Unit
d) Investigations Division
e) Internal Affairs Unit
f) Integrity & Special Investigations Unit
__________ is the central depository for search warrants.
Narcotics & Vice Section
The assistant chief of ________ shall maintain an alphabetical electronic master informant index and shall ensure that records relating to active vice, narcotics, and organized crime investigations are maintained separately from the central records system;
Narcotics & Vice Section
___________ is responsible for maintaining records of all complaints, dispositions of complaints, and disciplinary actions
Internal Affairs Unit
______________ is responsible for maintaining records of all allegations of corruption involving JacksonvilleSheriff’s Office (JSO)and City and of Jacksonville (COJ) employees received by the unit, dispositions of investigations, and final actions resulting from the allegation.
Integrity & Special Investigations Unit
The _________ system is an electronic medium of storage and retrieval of local arrest records and wanted person records.
eWarrants
The _______ system is an electronic medium of storage and retrieval of local arrest records. The primary system of records for wanted persons is the eWarrants application. The MNI system also includes information on persons involved in traffic crashes, persons who have been investigated for suspicious activities (contacted), and those who have been a victim or suspect of a crime.
Master Name Index (MNI)
The ________ is the Assistant State Attorney assigned to the JSO as a legal advisor can assist in the review of records prior to release to the public. Some matters will be referred for further response or advice by the _______________ as the legal counsel for the JSO.
JSO Legal Advisor
Office of General Counsel (OGC)
The ___________ drafts memorandums on changes in the public records law.
JSO Legal Advisor
