Uniform Filing System & Company Journal

Question 1

Files are divided into _ Primary sections

Answer 1

9 numbered 0-8

Question 2

List each primary section for UFS: “Remember Always Pull Out The Existing File Card First”

Answer 2

0 Report, 1 Administration, 2 Personnel,
3 Operations, 4 Training, 5 Equipment-supplies,
6 Finances- funds, 7 Civilian defense, 8 Fire Prevention

Question 3

Each primary section is divided into _ & _

Answer 3

2 or more Secondary Sections & Finally into Individual file folders or Tertiary elements of the system

Question 4

A. Primary file guides are positioned _
B. Secondary file guides are positioned _
C. Tabs of individual file folders will appear _

Answer 4

A. At extreme left;
B. Immediately to right of primary guides;
C. In Tertiary position to right of secondary file guides

Question 5

Each Unit will have different filing needs due to equipment & types of activities. To avoid unnecessary file folders a folder in each of 40 secondary sections will have a folder “Miscellaneous” bearing the code _

Answer 5

99

Question 6

The Extreme Right hand position in UFS may be used for _

Answer 6

Special classification purposes such as very active folders. Ex. Annual Inspection

Question 7

Good filing practices dictate that an individual folder be est when _ documents accumulate on a particular subject w/in the “99” folder

Answer 7

5 or more

Question 8

Co Jrl shall be retained for _ years

Entries in Journal by House-watchman shall be in _; Other members shall be in _

Answer 8

20

Blue/Black
Red

Question 9

Can lines be skipped in Co Jrl

Answer 9

No line shall be left blank & each line started at left in uniform matter

Question 10

T/F Members making entries in Jrl shared by 2/more cos shall write # of their unit after their respective names. When FF other than HW makes an entry for which they are NOT assigned, that FF shall write unit number after their name

Answer 10

True

Question 11

What does the incoming OOD do when units are out of qtrs during Roll Call

Answer 11

OOD shall call the roll, make entry of departure, & proceed to Regs 11.1.6. Particulars of Roll Call shall be duly recorded upon return from operations

Question 12

Who signs for civilian employees of Dept.

Answer 12

Civilian employees of Dept shall make entries in their own handwriting in Co Jrl when entering & leaving qtrs in Red Ink

Question 13

Military time shall be used when making entries in the journal except for _

Answer 13

The terms 9X6 & 6X9 to designate tours of duty

Question 14

Layout of Company Jrl

Answer 14

Pages 500-498 Indexed for Chief Visits
497-495 Record of Company Drills
494 Running backward- Battalion Depot for Mask Cylinders

Question 15

How shall Co Drill Page be indexed & recorded

1st Column from left of Co Jrl

Answer 15

Date, Training Subject, Conducted By, Groups on Duty

Used to Record time (NO other marks)

Question 16

Second Column in Co Jrl

Third Column in Co Jrl

Answer 16

Flagging Column drawn in red 3/8” to left of existing red line

Records the complete journal entry

Question 17

What shall be affixed to front cover of Jrl

What shall follow Names for Roll Call in Co Jrl

Answer 17

Current Accurate Company Roster

Group Number

Question 18

How is an Omitted Entry put in Jrl

Answer 18

Time of entry, followed by “OM” in flagging column, name of member entering omitted entry. On line below enter “OM” again in flagging column followed by time entry was supposed to be entered, & finally record entry

Question 19

List the 22 Flagging Columns

Answer 19

ACC, AFID, CV, CM, Com, DF, DSP, EE, EI, F, Inj, LV, MSK, Mess, OM, PR, OT, RPR, RXD, SP, SI, VIS

Question 20

How many receipt of alarms can be put on a single line in Co Jrl

Answer 20

Not more than 4 w/NO other events requiring an entry in between entries

Question 21

When supplies are received in quarters, the member on Housewatch would be most correct to include which entry in the flagging column?
A. PRY
B. SPLY
C. PR
D. SUPP

Answer 21

C. PR

Question 22

Which of the following “Flagging Column” entries is/are required to be made as part of the 0900 specimen roll call entry:
A. MSK B. EE C. EI D. DF

Answer 22

B

Question 23

Correct for Roll Call in the Jrl
A. 0900 Roll Call- the member’s group number should follow their name for both on duty 0900 & incoming 1800 tours, unless on overtime
B. Chauffeur ID with a flagging column entry “ECC”
C. Mask Inspection with flagging column “MSK” is not considered part of the Roll Call entry & should be entered separately after Off signs the Roll Call
D. If Eng responds to an alarm while the Off is writing the Roll, members shall not make any entries interrupting the Roll Call entry. They should skip an appropriate number of lines for necessary entries

Answer 23

C

Question 24

According to Department policy, section "5" of the UFS indicates records concerning?
A: Operations
B: Training
C: Equipment-Supplies
D: Finances-Funds

Answer 24

C

Question 25

Correct for journal entry
A. 0130 (ML) Lt A records FF B on medical leave by Dr C due to sprained ankle from Box 1234 at 123 Fake St
B. 0800 (F) Lt A records receipt of 200 gal diesel fuel from Coughlin Oil
C. 0815 (RPR) FF B records FDNY plumber Joe B entered qtrs for repairs
D. 0835 (OT) FF B E1 leaving qtrs for detail to E2 Portal to Portal

Answer 25

D Jrl Guide 2.1, 5, 8

A “INJ”
B “DF” for diesel fuel
C FD workers sign in red in their OWN handwriting