518 Employee Information and Recall (V7)

Question 1

A. Name and Status Changes
1. Any member changing their name or marital status is required to report to the Human
Resources Division in person within ______________ after the change with a copy of the new Social Security card (or the application receipt for a new Social Security card) and to complete a new Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Form I-9 (Employment Eligibility Verification). The member must deliver the original documents supporting the changes (e.g., birth certificate, marriage certificate, divorce decree, legal guardianship, adoption papers, death certificate, etc.) to City of Jacksonville (COJ) Employee Benefits (City Hall) in order for the member’s record to be updated.
A. Time Frame

Answer 1

A. Name and Status Changes
1. Any member changing their name or marital status is required to report to the Human
Resources Division in person within 30 calendar days after the change with a copy of the new Social Security card (or the application receipt for a new Social Security card) and to complete a new Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Form I-9 (Employment Eligibility Verification). The member must deliver the original documents supporting the changes (e.g., birth certificate, marriage certificate, divorce decree, legal guardianship, adoption papers, death certificate, etc.) to City of
Jacksonville (COJ) Employee Benefits (City Hall) in order for the member’s record to be updated.

Question 2

Any employee changing their name shall not only provide proper documentation of the change but will also go where at the PMB and do what within 30 calendar days?

Answer 2

2. Any employee changing their name shall report to the public counter at the Police Memorial
   Building (PMB) to be electronically fingerprinted under the new name within 30 calendar
   days after the change is made.

Question 3

6. Marital status changes (new marriage or divorce), births, deaths, name changes, legal
   additions, or death of a dependent family member which will result in a change of benefits must be reported to the COJ Employee Benefits staff, (904) 255-5555, within__________________ of the event. Original documents supporting the changes such as birth certificate, marriage certificate, divorce decree, legal guardianship, adoption papers, or death certificate must be provided to COJ Employee Benefits in order for the member’s record to be updated. Failure to comply with this requirement may cause a loss of enrollment right or loss of premium refund.
   A. Time Frame

Answer 3

6. Marital status changes (new marriage or divorce), births, deaths, name changes, legal
   additions, or death of a dependent family member which will result in a change of benefits must be reported to the COJ Employee Benefits staff, (904) 255-5555, within 30 calendar days of the event. Original documents supporting the changes such as birth certificate, marriage certificate, divorce decree, legal guardianship, adoption papers, or death certificate must be provided to COJ Employee Benefits in order for the member’s record to be updated. Failure to comply with this requirement may cause a loss of enrollment right or loss of premium refund.

Question 4

2. Change of address or contact telephone number shall be reported through the member’s
   chain of command via the following:
   a. Employees shall update any change of address or contact telephone number on the EIS within __________ of their return to duty after the change;
   b. Employees with assigned vehicles shall update any change of address on Form P-1785A (Affidavit of Assigned Vehicle Location) within ____________ of returning to work after the change; and
   c. Employees with assigned vehicles shall forward an updated Form P-0143E (Contract for the Assigned Vehicle Program) to the Fleet Coordinator’s Office, via interdepartmental mail or in person within _____________ of returning to work after the change.
   A./B./C. Time Frame

Answer 4

2. Change of address or contact telephone number shall be reported through the member’s
   chain of command via the following:
   a. Employees shall update any change of address or contact telephone number on the EIS within 24 hours of their return to duty after the change;
   b. Employees with assigned vehicles shall update any change of address on Form P-1785A (Affidavit of Assigned Vehicle Location) within one work cycle of returning to work after the change; and
   c. Employees with assigned vehicles shall forward an updated Form P-0143E (Contract for
   the Assigned Vehicle Program) to the Fleet Coordinator’s Office, via interdepartmental
   mail or in person within one work cycle of returning to work after the change.

Question 5

4. The Communications Center shall not be called for employee telephone numbers, except between midnight and 0600 hours in emergency situations. The ____________________ shall handle all other inquiries and only for emergency situations, or when EIS is unavailable.
   A. Rank/Position

Answer 5

4. The Communications Center shall not be called for employee telephone numbers, except between midnight and 0600 hours in emergency situations. The Supervisor of Tele-Serv Unit shall handle all other inquiries and only for emergency situations, or when EIS is unavailable.

Question 6

D. Emergency Recall List
b. It shall be the responsibility of all __________________________ to maintain both on and off-duty notification information for their unit; and
A. Rank

Answer 6

D. Emergency Recall List
b. It shall be the responsibility of all supervisors and designated alternates to maintain both on and off-duty notification information for their unit; and