474 Supply and Mail (V7) Flashcards
Each unit, section, or division requesting special order supply type items, not typically stocked in the Supply Unit, shall submit a requisition packet including a Form P-1532 (Order Request Form) or other authorized requisition form, which shall include the desired brand, model, options, colors, sizes, quantity, budgetary cost, and other characteristics for the requested purchase and any suggested suppliers. The requisition packet must be routed through the chain of command and signed by the appropriate __________________________________.
authority as follows:
a. $1 - $____________– assistant chief or higher;
b. $___________- $10,000 – chief or higher; and
c. $10,001 & up – director or higher.
- Each unit, section, or division requesting special order supply type items, not typically stocked in the Supply Unit, shall submit a requisition packet including a Form P-1532 (Order Request Form) or other authorized requisition form, which shall include the desired brand, model, options, colors, sizes, quantity, budgetary cost, and other characteristics for the requested purchase and any suggested suppliers. The requisition packet must be routed through the chain of command and signed by the appropriate assistant chief or higher
authority as follows:
a. $1 - $2,500 – assistant chief or higher;
b. $2,501 - $10,000 – chief or higher; and
c. $10,001 & up – director or higher.
What six items are maintained in the Property & Evidence Facility during hours in which Supply is closed?
1.
2.
3.
4.
5.
6.
- A small supply of Conducted Energy Weapons (CEW), CEW batteries, CEW cartridges, alkaline batteries, pens, Crime Scene Unit supplies, etc., are maintained in the Property & Evidence Facility for issue during the hours the Supply Unit is closed.
What is the time frame for an officer who is retiring to keep their sidearm?
b. The service sidearm then assigned to the police or correctional officer, if:
(1) The sidearm was issued to and used by the police or correctional officer for at least the two-year period immediately preceding the officer’s retirement;
(2) The sidearm was purchased by the COJ more than two years before the officer’s date of retirement; or
(3) The sidearm was issued to the officer during the two-year period immediately preceding the officer’s retirement and the issuance of the sidearm was initiated by and for the benefit of JSO.
Who must provide consent for an employee of JSO who has died, to keep their JSO badge or badges and their sidearm?
- Upon the death of any employee of JSO, the following shall be entitled to keep and retain
the employee’s JSO badge or badges and, with the consent of the Sheriff, the services sidearm then assigned to the police or correctional officer.
Before allowing officers or members of their families to retain any sidearm, official written
permission shall be issued from the __________________________ bearing proper consent and signature. Officers retiring early (i.e., vesting, disability, etc.) shall not be entitled to retain
their sidearms.
- Before allowing officers or members of their families to retain any sidearm, official written
permission shall be issued from the Director of Police Services bearing proper consent and
signature. Officers retiring early (i.e., vesting, disability, etc.) shall not be entitled to retain
their sidearms.
After obtaining written approval from the ___________________ to retain one issued firearm for retirement, the officer shall turn in all other issued weapons to the Supply Unit or Gun Range on or before the last ______________________. If the officer plans to use extensive leave time prior to retirement, issued weapons (except the intended retirement firearm) shall be submitted to the Training Academy Range Master or designee prior to going on leave.
A. Rank/Position
B. Specific Date
- After obtaining written approval from the Sheriff to retain one issued firearm for retirement, the officer shall turn in all other issued weapons to the Supply Unit or Gun Range on or before the last scheduled working day. If the officer plans to use extensive leave time prior to retirement, issued weapons (except the intended retirement firearm)
shall be submitted to the Training Academy Range Master or designee prior to going on leave.
Units requesting pre-stamped envelopes must submit a Form P-0004 (Intradepartmental
Correspondence) signed by the ___________________ to the Supply/Mailroom _____________________. Once the envelopes are stamped, the requestor shall be notified to pick them up.
A. Rank
B. Rank
- Units requesting pre-stamped envelopes must submit a Form P-0004 (Intradepartmental
Correspondence) signed by the unit commanding officer to the Supply/Mailroom supervisor.
Once the envelopes are stamped, the requestor shall be notified to pick them up.
Who is the custodian’s delegate and what are their responsibilities?
- The Custodian’s delegate is an individual designated by the Sheriff to be answerable for
tangible personal property and other inventory of equipment and supplies located within his
subdivisions of JSO.
a. The Custodian’s delegate will be a division chief.
b. A subordinate employee may be designated by the Custodian’s delegate as Inventory Delegate to assist in the maintenance of property and equipment records of his division or section. However, responsibility for the property and equipment remains with the Custodian’s delegate designated by the Sheriff.
- The tangible personal property inventory functions, for inventoried property and equipment transactions conducted by JSO, are under the supervision of the _________________.
A. Rank/Position
- The tangible personal property inventory functions, for inventoried property and equipment
transactions conducted by JSO, are under the supervision of the Chief of Support Services.
Tangible personal property items are items with an original purchase cost equal to or greater than $___________, or other threshold amount as may be established, from time to time, by the State of Florida CFO.
- Tangible personal property items are items with an original purchase cost equal to or greater than $1,000.00, or other threshold amount as may be established, from time to time, by the State of Florida CFO.
474 supply/Mail
K. Lost, stolen, or damaged property
2. If an item is damaged, lost, or stolen, the employee responsible for the item shall submit a
Form P-0004 (Intradepartmental Correspondence) to their _____________________ (or civilian manager).
A. Rank
- If an item is damaged, lost, or stolen, the employee responsible for the item shall submit a
Form P-0004 (Intradepartmental Correspondence) to their commanding officer (or civilian
manager).
Who will complete a packet to include the P-0740 (Lost, Stolen, and Damaged Property Routing Sheet) along with a Form 4?
A. Rank
- The commanding officer shall attach a Form P-0740 (Lost, Stolen, and Damaged Property Routing Sheet), creating a packet.
Who will ensure an Information Report is completed for any traceable item along with the appropriate value. If the value is not known at the time of the initial report what must occur?
A. Rank
B. Process
- If the item is traceable (e.g., serial number, badge number, COJ property tag, etc.), the
commanding officer shall ensure an Information Report is completed and a copy added to the packet. The Information Report must be complete and include the actual value of the item. This value can be obtained by contacting the unit which originally issued the item (“issuing unit”). If a value is not available at the time the report is completed, a Supplemental Report shall be required. [FCAC 10.17]
If immediate replacement is necessary who will indicate on the Form P-0740 (Lost, Stolen, and Damaged Property Routing Sheet) and what will occur following the completion of the form?
A. Rank
B. Process
- If the item requires immediate replacement (such as a firearm, computer, etc.), the
commanding officer shall indicate such on the Form P-0740 (Lost, Stolen, and Damaged Property Routing Sheet) and send the employee (with the packet) to the issuing unit for immediate replacement. The issuing unit shall forward the packet to the employee’s division chief.
If the item is not an immediate replacement who will do what and where will it go?
A. Rank
B. Process
- If the item does not require immediate replacement, the commanding officer shall forward the packet (through the assistant chief) to the employee’s division chief.
