513 Compensation and Leave (V13) Flashcards
Sworn officers who fail the annual PAT will be given a grace period of ____________________ days, during which time he may retake the test.
(i) Additionally, the officer will be required to initiate and participate in on-duty rehabilitation provided for in the bargaining agreements.
(ii) The disincentives will not go into effect unless the employee fails to pass the test within the _________-day grace period.
A. Time Frame
B. Time Frame (Number)
(b) Sworn officers who fail the annual PAT will be given a grace period of 30 calendar days, during which time he may retake the test.
(i) Additionally, the officer will be required to initiate and participate in on-duty rehabilitation provided for in the bargaining agreements.
(ii) The disincentives will not go into effect unless the employee fails to pass the test within the 30-day grace period.
Who will provide the officer an opportunity to gain compliance in regards to the PAT and after which he may subject the officer to the appropriate discipline disincentives?
A.
(d) A supervisor shall provide the opportunity for the officer to gain compliance, after which he may subject the officer to appropriate discipline or disincentives in accordance with the written directives and bargaining agreements.
Who must schedule the annual wellness examinations for police officers?
b. Police annual wellness examinations must be scheduled by the employee. Corrections
annual wellness examinations must be scheduled by the designated scheduler for the
employee’s current duty assignment. [CALEA 22.2.1]
Wellness examinations will be conducted during regular working hours and should be coordinated with who? Additionally, what is the appropriate EIS code?
c. Wellness examinations will be conducted during regular working hours and should be coordinated jointly between the employee and his immediate supervisor. Attendance in EIS will be shown as Wellness Exam (PHY) using the Today’s Schedule screen. [CALEA
22.2.1]
Bloodwork must be drawn how early in advance of the Wellness appointment?
(1) Officers’ blood work MUST be done two weeks prior to the scheduled appointment.
No blood work will be drawn at the Wellness appointment.
Officers receiving the modified examination shall have up to ________ hours to complete the examination. If the examination is completed in less than two hours, the officer shall return to duty when the exam is completed. The modified examination includes the respirator fitting, pulmonary function test, resting blood pressure, and a review of the Occupational Safety and Health Administration (OSHA) information
only.
A. Time Frame
(3) Officers receiving the modified examination shall have up to two hours to complete the examination. If the examination is completed in less than two hours, the officer shall return to duty when the exam is completed. The modified examination includes the respirator fitting, pulmonary function test, resting blood pressure, and a review of the Occupational Safety and Health Administration (OSHA) information
only.
Officers receiving the full examination shall have up to ____________________ hours to complete the examination. If the examination is completed in less than five hours, the officer shall return to duty when the exam is completed.
A. Time Frame
(2) Officers receiving the full examination shall have up to five hours to complete the examination. If the examination is completed in less than five hours, the officer shall return to duty when the exam is completed.
Sworn and corrections officers are required to give the Safety Officer and the COJ medical vendor a _____________________ day notice of cancellation if they are unable to attend their scheduled wellness examination (JSO pays for the annual wellness examination, even when a scheduled officer does not attend).
A. Time Frame
d. Sworn and corrections officers are required to give the Safety Officer and the COJ medical vendor a 10 business day notice of cancellation if they are unable to attend their scheduled wellness examination (JSO pays for the annual wellness examination, even when a scheduled officer does not attend).
Cancellations of scheduled wellness
examinations that are less than _____________ days away must be approved by the _________________________________.
A. Time Frame
B. Rank/Position
Cancellations of scheduled wellness
examinations that are less than 10 business days away must be approved by the Chief of
Human Resources.
Employees who observe or have knowledge of behaviors or incidents which call into question an employee’s safety or the safety of others, or the employee’s ability to perform the essential functions of their job must request to have a supervisor at the ______________ draft a Form P-0004 (Intradepartmental Correspondence) outlining these behaviors and/or incidents. This Form P-0004 (Intradepartmental Correspondence) must be submitted to the Occupational Health Manager in the Human Resources Division. The request for referral will be approved or denied by __________________________.
A. Rank
B. Rank/Position
a. Employees who observe or have knowledge of behaviors or incidents which call into question an employee’s safety or the safety of others, or the employee’s ability to perform the essential functions of their job must request to have a supervisor at the Chief level or higher draft a Form P-0004 (Intradepartmental Correspondence) outlining these behaviors and/or incidents. This Form P-0004 (Intradepartmental Correspondence) must be submitted to the Occupational Health Manager in the Human Resources Division. The request for referral will be approved or denied by the Chief of Human Resources.
Once Human Resources is informed that an employee is in need of a medical or psychological fitness-for-duty examination and the request has been approved, the ____________________ shall be notified. All medical or psychological fitness-for-duty examinations will include a defrock unless an exception is approved by the ____________________. Because the uniform, or any part of it, shall not be worn while an officer is in a defrocked status, the
employee shall be considered to be on limited duty status.
A./B. Rank/Position
b. Once Human Resources is informed that an employee is in need of a medical or psychological fitness-for-duty examination and the request has been approved, the Undersheriff shall be notified. All medical or psychological fitness-for-duty examinations will include a defrock unless an exception is approved by the Undersheriff. Because the uniform, or any part of it, shall not be worn while an officer is in a defrocked status, the
employee shall be considered to be on limited duty status.
c. Human Resources will notify the employee’s __________________________ that the fitness-for-duty
referral has been approved. Human Resources will also obtain the employees limited duty status assignment and notify __________________ and the ___________________________ of this information.
A. Notifaction
B. Unit
C. Unit
c. Human Resources will notify the employee’s chain of command that the fitness-for-duty
referral has been approved. Human Resources will also obtain the employees limited duty status assignment and notify Internal Affairs and the Field Training Office of this information.
___________________ will draft the defrock letter, ____________________ will coordinate with _____________________, Human Resources, and __________________________ to meet with the employee’s _________________________ who will retrieve JSO issued gun, badge, uniforms, assigned vehicle, as well as notifying the officer of their light duty states, start date, shift, assignment, and supervisor.
A. Unit
B. Unit
C. Unit
D. Notification
d. Internal Affairs will draft an official defrock letter.
e. The Field Training Office will coordinate with the Critical Incident Stress Management Program (CISM) team, Human Resources, and the employee’s chain of command to meet with the employee to do the following:
(1) Retrieve specified equipment (i.e., gun, badge, uniforms, assigned vehicle, etc.); and
(2) Inform the employee of their limited duty status assignment, start date, shift, and
supervisor.
When an officer is placed in an FFD assignment and the officer is defrocked, who will the FTO notify once completed?
1.
2.
3.
4.
g. The Field Training Office will notify Internal Affairs, Secondary Employment, Human
Resources, and Tele-Serv, when applicable, when the defrock is complete.
h. In accordance with the applicable bargaining agreement, all employees required to undergo a FFD examination will also be required to submit to a ___________________. A ___________ must escort the employee and remain with the employee at the testing facility for the duration of the test. A list of approved testing facilities.
A. Exam
B. Rank
h. In accordance with the applicable bargaining agreement, all employees required to undergo a FFD examination will also be required to submit to a drug test. A supervisor must escort the employee and remain with the employee at the testing facility for the duration of the test. A list of approved testing facilities is listed in Order 515 (Drug Screening Program).
Work hours for each employee in EIS must include a minimum of a_____________________________ meal
break unless the employee’s collective bargaining agreement requires a paid meal break or the employee is assigned to a position that requires an immediate dispatched response as part of their normal duties (e.g., Patrol, Traffic, DUI, CSO).
A. Time Frame
- Work hours for each employee in EIS must include a minimum of a 30 minute unpaid meal
break unless the employee’s collective bargaining agreement requires a paid meal break or the employee is assigned to a position that requires an immediate dispatched response as part of their normal duties (e.g., Patrol, Traffic, DUI, CSO). Administrative (e.g., M-F; M-TH; T-F) assignments (e.g., Detective Division, Warehouse, Special Events, Accreditation) and civilian positions do not require an immediate dispatched response as part of the normal duties.
Who will monitor the amount of time employees spend on meal breaks?
- Supervisors shall monitor the amount of time employees spend on meal breaks in order to
avoid abuse.
Supervisors are required to review their shift rosters how often in order to ensure the proper attendance of their assigned employees and to ensure the listed work assignment, attendance, and scheduled working hours are accurate?
A. Time Frame
- Shift Rosters
a. All shift rosters in the EIS are assigned designated supervisors. Supervisors are required
to review these shift rosters each regular working day to ensure the proper attendance of their assigned employees and to ensure the listed work assignment, attendance, and scheduled working hours are accurate each day. Employee assignments are available under the Organization screen in EIS. The EIS supervisor can view their current shift roster’s daily attendance via the “Today’s Schedule” screen in EIS. [CALEA 41.1.1]
- EIS Daily Schedules
Who is responsible for ensuring that the applicable attendance code is entered on employees’ daily schedules every day?
- EIS Daily Schedules
a. Employees and their supervisors are responsible for ensuring that the applicable
attendance code is entered on employees’ daily schedules every day.
Who is responsible for accounting for IOD absences in EIS by entering the appropriate amount of time?
Supervisors of employees who attend IOD medical
appointments while on duty are responsible for accounting for this absence in EIS by entering the appropriate amount of leave each applicable working day.
Who is responsible for ensuring all procedures related to IOD reporting are initiated and completed?
Commanding officers are responsible for
ensuring all procedures related to IOD reporting are initiated and completed. Specific instructions are located in Order 521 (Injury and Exposure).
(b) Shift adjustment:
(i) Police only: the employee adopted a new work plan and is owed hours to avoid exceeding more than ____________ hours in a ____-day work cycle (between zero dates).
A./B. Time Frame
(b) Shift adjustment:
(i) Police only: the employee adopted a new work plan and is owed hours to avoid exceeding more than 160 hours in a 28-day work cycle (between zero dates).
(b) Shift adjustment:
(i) Police only: The employee adopted a new work plan and owes hours to avoid falling short of __________ hours in a ____-day work cycle (between zero dates).
A./B. Time Frame
(b) Shift adjustment:
(i) Police only: The employee adopted a new work plan and owes hours to avoid falling short of 160 hours in a 28-day work cycle (between zero dates).
Who is responsible for contacting Human Resources Time and Attendance when an employee is experiencing more than one work plan change between zero dates?
(iii) Corrections and police: The EIS supervisor is responsible for contacting Human Resources Time and Attendance at jsopayroll@jaxsheriff.org if the
employee is making more than one work plan change between zero dates.
Who is responsible for initiating the EIS transfer and ensuring the correct employee, shift roster, and transfer date information is selected?
- EIS Transfers
a. Transfers of frontline employees (employees without supervisor responsibilities):
(1) When a frontline employee leaves a unit, the employee’s supervisor is responsible for initiating the EIS transfer and ensuring the correct employee, shift roster, and transfer date information is carefully selected.
Who is responsible for carefully reviewing to ensure the employee, shift roster, and transfer date information is correct and approving the EIS transfer notification?
(2) The frontline employee’s new supervisor is responsible for carefully reviewing to
ensure the employee, shift roster, and transfer date information is correct and approving the EIS transfer notification.
If the frontline employee’s supervisor, or new supervisor, is unavailable to initiate and/or approve the transfer, who is next in line to complete the transfer process?
(3) If the frontline employee’s supervisor, or new supervisor, is unavailable to initiate and/or approve the transfer, it is the next-level supervisor’s responsibility to complete the transfer process (e.g., the lieutenant is responsible for ensuring the transfer process is completed while his sergeant is absent).
(6) The _____________________________ is responsible for reviewing the applicable shift adjustment spreadsheet available on the Human Resources page of 94Net to ensure any hours owed the employee or agency are accounted for prior to the next zero date. Please contact the Human Resources Division Time and Attendance Unit (jsopayroll@jaxsheriff.org) if the frontline employee is being transferred more than
once between the same two zero dates.
A. Rank
(6) The frontline employee’s new supervisor is responsible for reviewing the applicable
shift adjustment spreadsheet available on the Human Resources page of 94Net to ensure any hours owed the employee or agency are accounted for prior to the next zero date. Please contact the Human Resources Division Time and Attendance Unit (jsopayroll@jaxsheriff.org) if the frontline employee is being transferred more than
once between the same two zero dates.
b. Transfers of EIS Supervisors
(1) The __________________________________ is responsible for requesting that the Human Resources Division Time and Attendance complete the transfer via email (jsopayroll@jaxsheriff.org) prior to the effective transfer date. The following information must be included in the EIS supervisor transfer request:
A. Rank
b. Transfers of EIS Supervisors
(1) The new commander of the EIS supervisor being transferred is responsible for requesting that the Human Resources Division Time and Attendance complete the transfer via email (jsopayroll@jaxsheriff.org) prior to the effective transfer date. The following information must be included in the EIS supervisor transfer request:
b. If an error is corrected after more than _________________________ have passed, the assigned EIS supervisor must also immediately notify the Human Resources Division Time and Attendance Unit at jsopayroll@jaxsheriff.org to ensure that EIS will process the updated information correctly.
A. Time Frame
b. If an error is corrected after more than eight weeks have passed, the assigned EIS supervisor must also immediately notify the Human Resources Division Time and Attendance Unit at jsopayroll@jaxsheriff.org to ensure that EIS will process the updated information correctly.
When an assignment or attendance status changes after the beginning of a shift for the
Patrol Division or the Investigations Division, the assigned supervisor or designee shall ensure EIS is updated and that the __________________________________ is notified.
A. Rank/Position
c. When an assignment or attendance status changes after the beginning of a shift for the
Patrol Division or the Investigations Division, the assigned supervisor or designee shall ensure EIS is updated and that the Communications Center Watch Supervisor is notified.
Who are responsible for ensuring that inaccurate timesheets are corrected as soon as any inaccuracies are noticed?
b. Supervisors and employees are responsible for ensuring that inaccurate timesheets are
corrected as soon as any inaccuracies are noticed.
How frequent are supervisors required to check their assigned employees’ timesheets?
c. Once an employee has signed off on his timesheet, the assigned supervisor will then
sign-off, ensuring that the timesheet is accurate. Supervisors are required to check their
assigned employees’ timesheets each week to ensure that timesheets are being signedoff in a timely manner.
Supervisors of employees not assigned to the areas above whose duties require EIS
Proxy Access shall request access via the following:
(1) Obtain approval from ___________________ on a Form P-0004 (Intradepartmental Correspondence);
(2) Route the approval to jsopayroll@jaxsheriff.org for processing; and
(3) The request shall be reviewed for final approval by the ______________________________.
A. Rank
B. Rank/Position
f. Supervisors of employees not assigned to the areas above whose duties require EIS
Proxy Access shall request access via the following:
(1) Obtain approval from his division chief on a Form P-0004 (Intradepartmental Correspondence);
(2) Route the approval to jsopayroll@jaxsheriff.org for processing; and
(3) The request shall be reviewed for final approval by the Chief of Human Resources.
Specifically for the Patrol Division, when a call for service extends beyond a patrol officer’s regular working hours, the officer shall notify who and when?
(4) Specifically for the Patrol Division, when a call for service extends beyond a patrol officer’s regular working hours, the officer shall notify an on-duty supervisor at the end of each hour. When feasible, the on-duty supervisor shall arrange to have the patrol officer relieved by an on-duty officer.
Officers working in an overtime capacity outside of their division, for compensatory time overtime, must obtain approval from _______________________ prior to working the overtime assignment.
A. Rank/Position
(5) Officers working in an overtime capacity outside of their division, for compensatory
time overtime, must obtain approval from their division chief prior to working the overtime assignment (e.g., a patrol officer working overtime for compensatory time with the Narcotics & Vice Section must obtain approval from the Chief of Patrol). Currently, compensatory time is not mutually agreeable and shall not be approved
by supervisors for non-exempt employees.
Employees are prohibited from working more than 16 total hours of regular duty, overtime, and secondary employment within any and every calculable 24-hour period. Any exception to this rule must be made by a _______________________.
A. Rank
c. Eight-Hour Rest Rule
Employees are prohibited from working more than 16 total hours of regular duty, overtime, and secondary employment within any and every calculable 24-hour period. Any exception to this rule must be made by a division chief.
When can overtime be worked in a given day?
d. Scheduled Overtime Assignments on a Regular Working Day
(1) Overtime compensation can only be earned after an employee has worked the required number of Regular Working Hours each day, as established by his Work Plan (e.g., 8 hours, 10 hours, 11.42 hours, etc.).
Whose approval is necessary in order to work another assignment in lieu of a normal working assignment?
Additionally, what must accompany that decision in regards to EIS?
(2) With the approval of his commanding officer, an employee can work another
assignment in lieu of his permanent assignment during Regular Working Hours, but
the employee:
(a) Will not begin to earn overtime compensation until after working all the required number of Regular Working Hours for that day; and
(b) Must note this change of assignment in EIS by selecting the appropriate attendance code for the relevant portion of the Regular Working Day and noting the alternative assignment in the Employee Comments section in Today’s Schedule.
Overtime while on Family Medical Leave Act (FMLA) and Paid Parental Leave (PPL)
(1) Employees are prohibited from working overtime while on FMLA or PPL. Employees
may work overtime after ____________ days off or _________ working day following FMLA or PPL.
A. Time Frame
B. Time Frame
e. Overtime while on Family Medical Leave Act (FMLA) and Paid Parental Leave (PPL)
(1) Employees are prohibited from working overtime while on FMLA or PPL. Employees
may work overtime after two regular days off or one working day following FMLA or PPL.
__________________ shall review ______________ overtime reports, distributed by the Budget Division, to ensure compliance with this order and to ensure overtime hours are minimized.
A. Rank/Position
B. Frequency
(3) Division chiefs shall review quarterly overtime reports, distributed by the Budget Division, to ensure compliance with this order and to ensure overtime hours are minimized.