410 Budget (V6)

Question 1

Who is the responsibilities for management of JSO fiscal affairs delegated to?

Answer 1

c. Municipal Ordinance (MO) holds the Sheriff responsible for the fiscal management of
JSO. Due to the size, complexity, and volume of the fiscal management function, responsibility for management of JSO fiscal affairs is delegated to the Chief of Budget.
[CALEA 17.1.1, 17.2.2, FCAC 3.02]

Question 2

Who shall work with and provide input to the Budget Division in the development of the current level budget request as well as advise them of any changes that will affect the current level of operation?

Answer 2

d. The Current Level Budget Request is a request for the amount of funding required to
maintain the level of service currently being provided.
(1) Each division chief shall work with and provide input to the Budget Division in the development of the current level budget request.
(2) The division chief shall advise the Budget Division of any changes that will affect the current level of operation.

Question 3

JSO is required to submit an estimate of the capital improvement requirements for JSO for the ensuing ______________________ years.

Answer 3

2. Capital Improvement Program [CALEA 17.2.1]
   a. JSO is required by Chapter 122.6 of the COJ MC to submit an estimate of the capital
   improvement requirements for JSO for the ensuing five years.

Question 4

The Budget Division is responsible for compiling the five-year Capital Improvement Program (CIP). Each ____________________ shall work with the Chief of Budget to develop and prioritize the CIP for his department

Answer 4

b. The Budget Division is responsible for compiling the five-year Capital Improvement Program (CIP). Each department director shall work with the Chief of Budget to develop and prioritize the CIP for his department.

Question 5

Financial statements shall be prepared by the Budget Division and furnished monthly to each of the following:
1.
2.
3.

Answer 5

c. Records of appropriation among organizational components and preparation and
distribution of financial statements shall be governed as follows:
(2) Financial statements shall be prepared by the Budget Division and furnished to each
division chief, department director, and the Undersheriff on a monthly basis: [CALEA
17.2.1]

Question 6

When an activity requires supplemental or emergency appropriations or needs to
transfer funds between accounts, a written request via Form P-0004 (Intradepartmental Correspondence), email, Transfer Directive, or Budget Transfer Form shall be submitted by the ________________ through the chain of command. The written request shall contain the following information:

Answer 6

(1) When an activity requires supplemental or emergency appropriations or needs to
transfer funds between accounts, a written request via Form P-0004 (Intradepartmental Correspondence), email, Transfer Directive, or Budget Transfer Form shall be submitted by the division chief through the chain of command. The
written request shall contain the following information:

Question 7

When an activity requires supplemental or emergency appropriations or needs to
transfer funds between accounts and a proper request is completed by the division chief, the request is reviewed by the ___________________ and then forwarded to the Budget Division.

Answer 7

(2) Upon approval by the appropriate department director, the written request shall be
forwarded to the Budget Division for appropriate action.

Question 8

Funds shall be stored in a secured area and deposited with the Tax Collector _______________;
A. Time Frame

Answer 8

5. Collection, Safeguarding, and Disbursement of Funds
   (2) Safeguarding of funds:
   (a) Funds shall be stored in a secured area and deposited with the Tax Collector daily or at least once a week;

Question 9

5. Collection, Safeguarding, and Disbursement of Funds
   Who is responsible and held accountable for safeguarding the funds:

Answer 9

5. Collection, Safeguarding, and Disbursement of Funds
   (2) Safeguarding of funds:
   (b) Each unit’s commanding officer shall be responsible and held accountable for the safeguarding of all funds.

Question 10

(5) Accounting of Funds [CALEA 17.4.2]
A ______________ accounting of JSO checking account and QuickBooks activities shall be performed by the Budget Division. A copy shall be submitted to the _______________ and a summary report shall be submitted to the Accreditation Unit.
A. Time Frame
B. Unit

Answer 10

(5) Accounting of Funds [CALEA 17.4.2]
(b) A monthly accounting of JSO checking account and QuickBooks activities shall be performed by the Budget Division. A copy shall be submitted to the Internal Audit Unit and a summary report shall be submitted to the Accreditation Unit.

Question 11

The safe combination must be changed within ________________ days when an employee who was given the combination leaves the unit or whose job function changes and no longer requires access.

Answer 11

(c) Control of Safe Combinations: The following procedures must be followed to
ensure proper security over funds:
(ii) The safe combination must be changed within 10 business days when an employee who was given the combination leaves the unit or whose job function changes and no longer requires access.

Question 12

Each _________________________ shall be responsible for maintaining a Form P-1746 (Positions/Persons Authorized to Accept and Disburse Funds). This form shall be updated as personnel change or as conditions change. Only those personnel authorized by the _________________ shall perform the collection and/or disbursement function.

Answer 12

b. Each division chief shall be responsible for maintaining a Form P-1746 (Positions/Persons Authorized to Accept and Disburse Funds). This form shall be updated as personnel change or as conditions change. Only those personnel authorized by the division chief shall perform the collection and/or disbursement function.

Question 13

Petty cash funds provide payment capability for expenditures of a nominal nature, typically less than $________________ per month.

Answer 13

a. Types of imprest/petty cash funds/special purpose checking accounts:
(1) Change funds utilized by units involved in revenue collection activities;
(2) Imprest checking account funds and special purpose checking accounts provide payment capability for transactions conducted outside the normal purchasing/payables system in order to reduce administrative time and paperwork; and
(3) Petty cash funds provide payment capability for expenditures of a nominal nature, typically less than $1,000 per month.
pg. 6

Question 14

Those ________________ who require an imprest/petty cash fund/special purpose
checking account shall submit a COJ Form IPCF REQ through the chain of command for approval by the appropriate ______________________.

Answer 14

b. Establishment and/or changes to imprest/petty cash funds/special purpose checking
accounts:
(1) Those division chiefs who require an imprest/petty cash fund/special purpose
checking account shall submit a COJ Form IPCF REQ through the chain of command for approval by the appropriate department director;

Question 15

(6) In the event a division chief intends to close an imprest/petty cash fund/special purpose checking account, a future closing date shall be established and communicated to the Chief of Budget and the Internal Audit Unit via Form P-0004
(Intradepartmental Correspondence). The following steps are required to close the
fund:
Within ____________________ after receipt of the remaining funds by the Budget Division, funds shall be transferred to the COJ Treasury.
A. Time Frame

Answer 15

(6) In the event a division chief intends to close an imprest/petty cash fund/special purpose checking account, a future closing date shall be established and communicated to the Chief of Budget and the Internal Audit Unit via Form P-0004
(Intradepartmental Correspondence). The following steps are required to close the
fund:
(b) Within five business days after receipt of the remaining funds by the Budget Division, funds shall be transferred to the COJ Treasury.

Question 16

c. Internal accounting controls shall be instituted by each ____________________ in order to minimize any potential for abuse and/or exposure to loss, and for tracking of ________________accounting of cash activities.
A. Rank
B. Frequency

Answer 16

c. Internal accounting controls shall be instituted by each division chief in order to minimize any potential for abuse and/or exposure to loss, and for tracking of quarterly accounting of cash activities.

Question 17

In accordance with COJ policy, petty cash funds must be reconciled and reimbursed at the end of ______________________. The COJ form Petty Cash/Imprest Fund Reimbursement must be submitted to the COJ Accounting Division no later than the _____________ day of the following month. The Budget Division will work with each petty cash fund custodian to ensure this deadline is met. The Criminal Investigative Fund and Integrity Fund are exempt from this requirement. The procedures for reimbursing those funds are covered under Order 371 (Criminal Investigative Fund).
A. Frequency
B. Day

Answer 17

d. In accordance with COJ policy, petty cash funds must be reconciled and reimbursed at the end of each month. The COJ form Petty Cash/Imprest Fund Reimbursement must be submitted to the COJ Accounting Division no later than the 10th day of the following month. The Budget Division will work with each petty cash fund custodian to ensure this deadline is met. The Criminal Investigative Fund and Integrity Fund are exempt from this requirement. The procedures for reimbursing those funds are covered under Order 371 (Criminal Investigative Fund).

Question 18

In an emergency, the Chief of Budget or designee may authorize transfers between petty cash funds upon the request of a _______________________. The transfer will be authorized for the duration of the emergency and the transferring petty cash fund shall be reimbursed in accordance with this section.

Answer 18

e. In an emergency, the Chief of Budget or designee may authorize transfers between
petty cash funds upon the request of a department director or higher authority. The
transfer will be authorized for the duration of the emergency and the transferring petty cash fund shall be reimbursed in accordance with this section.

Question 19

The Budget Division shall enter the requisition into the COJ’s Procurement System and shall route the requisition through the appropriate chain of command as follows: [CALEA 17.3.1, 17.4.2]
(a) $1 - $2,500 – _________________________;
(b) $2,501 - $10,000 – ___________________; and
(c) $10,001 and up – _____________________.

Answer 19

(3) The Budget Division shall enter the requisition into the COJ’s Procurement System and shall route the requisition through the appropriate chain of command as follows: [CALEA 17.3.1, 17.4.2]
(a) $1 - $2,500 – assistant chief or higher;
(b) $2,501 - $10,000 – chief or higher; and
(c) $10,001 and up – director or higher.

Question 20

3. Standard Procedures for the Request of Supplies, Services, or Capital Outlay [CALEA 17.4.2]
   d. All pertinent information must be provided on the Form P-1532 (Order Request Form). The Form P-1532 (Order Request Form) must be reviewed and approved by a ______________________ prior to submission to the Budget Division. This approval is in addition to all other required approvals listed in this order. This approval must be captured by an original signature on the Form P-1532 (Order Request Form) or it must be emailed to the Budget Division by the ________________________.

RANK

Answer 20

3. Standard Procedures for the Request of Supplies, Services, or Capital Outlay [CALEA 17.4.2]
   d. All pertinent information must be provided on the Form P-1532 (Order Request Form). The Form P-1532 (Order Request Form) must be reviewed and approved by a sergeant or higher authority prior to submission to the Budget Division. This approval is in addition to all other required approvals listed in this order. This approval must be captured by an original signature on the Form P-1532 (Order Request Form) or it must be emailed to the Budget Division by the sergeant or higher authority.

Question 21

Budgetary quote(s) shall be obtained by the unit, section, or division requesting the supplies and/or capital outlay and included in the requisition packet. At least ________ budgetary quote is required for every purchase, except for blanket orders for services under $_________________. The submission of additional quotes can expedite the requisitioning process. A valid budgetary quote must contain the following information: [CALEA 17.3.1]
A. Number
B. Amount

Answer 21

f. Budgetary quote(s) shall be obtained by the unit, section, or division requesting the supplies and/or capital outlay and included in the requisition packet. At least one budgetary quote is required for every purchase, except for blanket orders for services under $4,500. The submission of additional quotes can expedite the requisitioning
process. A valid budgetary quote must contain the following information: [CALEA 17.3.1]

Question 22

b. Blanket order requests for services totaling under $___________ or less do not require the
submission of a budgetary quote.

Answer 22

4. Blanket Orders
   a. A blanket order is a purchasing tool, which allows the user to purchase goods and/or
   services over a set period of time. The procedures for obtaining a blanket order are similar to the standard procedures set forth in this order.
   b. Blanket order requests for services totaling under $4,500 or less do not require the
   submission of a budgetary quote.

Question 23

A formal purchase is defined as any purchase of supplies and/or services in excess of $___________. The request for a formal purchase follows the standard purchasing procedures.

Answer 23

7. Formal Purchases [CALEA 17.3.1]
   a. A formal purchase is defined as any purchase of supplies and/or services in excess of $65,000. The request for a formal purchase follows the standard purchasing procedures.

Question 24

For a change order the approval of ________________ is needed through the chain of command.

Answer 24

9. Change Orders
   (4) Approval by the chain of command through the chief level; and

Question 25

10. Emergency Purchases [CALEA 17.3.1]
    If an emergency occurs during non-business hours, weekends, or holidays, any employee authorized by the ____________________ of the unit, section, or division may directly purchase the required supplies, capital outlay, and/or services with the following stipulations:
    A. Rank

Answer 25

10. Emergency Purchases [CALEA 17.3.1]
    c. If an emergency occurs during non-business hours, weekends, or holidays, any employee authorized by the supervisor of the unit, section, or division may directly purchase the required supplies, capital outlay, and/or services with the following stipulations:

Question 26

c. If an emergency occurs during non-business hours, weekends, or holidays, any employee authorized by the supervisor of the unit, section, or division may directly purchase the required supplies, capital outlay, and/or services with the following stipulations:
(2) _____________________, the unit, section, or division must submit in writing to the Budget Division:
A. Time Frame

Answer 26

c. If an emergency occurs during non-business hours, weekends, or holidays, any employee authorized by the supervisor of the unit, section, or division may directly purchase the required supplies, capital outlay, and/or services with the following stipulations:
(2) The next business day, the unit, section, or division must submit in writing to the Budget Division:

Question 27

The employee responsible for the improper purchase shall detail the circumstances of
the purchase on a Form P-0004 (Intradepartmental Correspondence) route to who by way of what?

Answer 27

11. Unauthorized/Improper Purchases
    c. The employee responsible for the improper purchase shall detail the circumstances of
    the purchase on a Form P-0004 (Intradepartmental Correspondence) routed through their chain of command to the director level for approval.
    d. Upon approval by the director, the Form P-0004 (Intradepartmental Correspondence) shall be submitted to the Budget Division for processing.

Question 28

Process of Receipting Goods/Services
a. Upon receipt of goods or services, a receipt transaction must be initiated in the COJ’s
procurement system within ________________ days. The receipt must be entered into the system by an employee other than the one who purchased the goods and/or services. JSO employees are not permitted to receipt purchases they initiated. The Budget Division is available to provide assistance with this process if another employee is not
available.
A. Time Frame

Answer 28

12. Process of Receipting Goods/Services
    a. Upon receipt of goods or services, a receipt transaction must be initiated in the COJ’s
    procurement system within two business days. The receipt must be entered into the system by an employee other than the one who purchased the goods and/or services. JSO employees are not permitted to receipt purchases they initiated. The Budget Division is available to provide assistance with this process if another employee is not
    available.

Question 29

The three-way match must be completed in a timely manner to ensure the receipt
transaction is initiated within________________ days. Upon completion of the three-way match, the employee responsible must sign (if goods/services are acceptable) and date the receipt documents. These receipt documents must be retained in accordance with the State of Florida record retention laws.
A. Time Frame

Answer 29

c. The three-way match must be completed in a timely manner to ensure the receipt
transaction is initiated within two business days. Upon completion of the three-way match, the employee responsible must sign (if goods/services are acceptable) and date the receipt documents. These receipt documents must be retained in accordance with the State of Florida record retention laws.
d. For units that do not receipt goods/services into the COJ’s procurement system, the recipient must deliver the receipt documentation to the Budget Division within two business days.

Question 30

All travel requests (including those that are zero cost) and in-town training requests that
require payment for registration must be approved in advance. The courses listed on the Leadership Development Institute (LDI) intranet site require approval by the ___________________ prior to completion of the Form P-0036e (Travel/Training Request). Please refer to the LDI intranet site for procedures to request approval.
A. RANK

Answer 30

a. All travel requests (including those that are zero cost) and in-town training requests that
require payment for registration must be approved in advance. The courses listed on the Leadership Development Institute (LDI) intranet site require approval by the Undersheriff prior to completion of the Form P-0036e (Travel/Training Request). Please refer to the LDI intranet site for procedures to request approval.

Question 31

b. An employee requesting permission to travel, except for the purposes of transporting
prisoners or for an investigation, or attend in-town training must submit a Form P-0036e
(Travel Request). The Form P-0036e (Travel/Training Request) must be routed through
the employee’s chain of command and be approved by one of three people.
1.
2.
3.

Answer 31

b. An employee requesting permission to travel, except for the purposes of transporting
prisoners or for an investigation, or attend in-town training must submit a Form P-0036e
(Travel Request). The Form P-0036e (Travel/Training Request) must be routed through
the employee’s chain of command and be approved by the Sheriff, Undersheriff, or
appropriate department director.

Question 32

Upon approval by the Sheriff, Undersheriff, or appropriate department director, and approval by the Chief of Budget or designee as to availability of funds, the Budget Division, in coordination with the traveler, shall make all travel arrangements. At the time travel arrangements are made, if costs exceed the estimated travel costs by ____% of
the estimated travel costs and the excess is at least $________, chain of command approval shall be obtained and documented.

Answer 32

c. Upon approval by the Sheriff, Undersheriff, or appropriate department director, and approval by the Chief of Budget or designee as to availability of funds, the Budget Division, in coordination with the traveler, shall make all travel arrangements. At the time travel arrangements are made, if costs exceed the estimated travel costs by 10% of
the estimated travel costs and the excess is at least $100, chain of command approval
shall be obtained and documented.

Question 33

Form P-0036e (Travel/Training Request) must be completed and approved through the chain of command no less than ______________ prior to the date when any travel arrangements must be made, including the training registration deadline. If all documentation is not submitted and approved prior to this date, the Budget Division
may not have sufficient time to process the request and the requestor may not be able
to attend.
A. Time Frame

Answer 33

2. Advance Payments
   a. Form P-0036e (Travel/Training Request) must be completed and approved through the
   chain of command no less than four weeks prior to the date when any travel arrangements must be made, including the training registration deadline. If all documentation is not submitted and approved prior to this date, the Budget Division
   may not have sufficient time to process the request and the requestor may not be able
   to attend.

Question 34

3. Procedure Upon Return
   b. Upon their return, travelers have ______________ days to complete the second portion of the Form P-0036e (Travel/Training Request) and submit it to the Budget Division.
   A. Time Frame

Answer 34

3. Procedure Upon Return
   b. Upon their return, travelers have five working days to complete the second portion of the Form P-0036e (Travel/Training Request) and submit it to the Budget Division.

Question 35

3. Procedure Upon Return
   Upon return, who must sign the second portion of the Travel/Training Request Form (P-0036e) attesting to its accuracy?
   1.
   2.

Answer 35

i. The traveler(s) and the division chief or higher authority shall sign the second portion of
the Travel/Training Request Form (P-0036e) attesting to its accuracy.

Question 36

j. Travelers requesting reimbursements shall complete all actions outlined in this section
within ______________ of their return. After ________________, the Budget Division will close out the Form P-0036e (Travel/Training Request) as complete without reimbursement. Once the Form P-0036e (Travel/Training Request) has been closed, any request for reimbursement must be re-submitted on a new form.
A. Time Frame
B. Time Frame

Answer 36

j. Travelers requesting reimbursements shall complete all actions outlined in this section
within 14 days of their return. After 14 days, the Budget Division will close out the Form P-0036e (Travel/Training Request) as complete without reimbursement. Once the Form P-0036e (Travel/Training Request) has been closed, any request for reimbursement must be re-submitted on a new form.

Question 37

Who’s authorization and approval are needed for travels for investigative purposes?
A. Rank

Answer 37

5. Travel for Investigations
   a. Investigations requiring travel must be authorized and approved by the requesting
   officer’s assistant chief or designee.

Question 38

Upon a detective’s return from a travel pertaining to an investigation, how long do they have to complete the travel request?
A. Time Frame

Answer 38

c. The detective shall complete the bottom section of the prior approved Form P-0442
(JSO Prisoner Transport and Investigations Travel) upon the return of the detective at
the earliest possible time, not to exceed five working days. The detective must provide
all the items requested on the Form P-0442 (JSO Prisoner Transport and Investigations
Travel Form).

Question 39

Who’s authorization is needed for travel advances?

Answer 39

e. Travel advances are obtained from the Budget Division upon completion of the top section of the Form P-0442 (JSO Prisoner Transport and Investigations Travel Form) with signature authorization from the assistant chief or designee. Advances are based upon COJ guidelines for anticipated expenses.

Question 40

Upon the officer’s return and with the issuance of a travel advance, the officer must pay the advance back within how many days?
A. Time Frame

Answer 40

e. Travel advances are obtained from the Budget Division upon completion of the top section of the Form P-0442 (JSO Prisoner Transport and Investigations Travel Form) with signature authorization from the assistant chief or designee. Advances are based upon COJ guidelines for anticipated expenses.
(2) Upon return, the detective must repay a travel advance within five working days,
either in cash or through submission of receipts, or a combination of the two.

Question 41

At that time, the expense portion of the Form P-0442 (JSO Prisoner Transport and
Investigations Travel Form) is completed and approved by the detective’s ___________________ or designee.
A. Rank

Answer 41

(3) At that time, the expense portion of the Form P-0442 (JSO Prisoner Transport and
Investigations Travel Form) is completed and approved by the detective’s assistant
chief or designee.

Question 42

f. Per diem and traveling expenses of informants, sources, suspects, etc., must have prior authorization from the detective’s _________________ or designee.
A. Rank

Answer 42

f. Per diem and traveling expenses of informants, sources, suspects, etc., must have prior
authorization from the detective’s assistant chief or designee.

Question 43

Mileage Reimbursement (within Duval County)
a. If a JSO vehicle is not available and an employee is required to use their personal vehicle for conducting official JSO business, approval by the employee’s _________________ must be obtained prior to using a private motor vehicle.
A. Rank

Answer 43

6. Mileage Reimbursement (within Duval County)
   a. If a JSO vehicle is not available and an employee is required to use their personal vehicle for conducting official JSO business, approval by the employee’s supervisor must be obtained prior to using a private motor vehicle.

Question 44

Mileage Reimbursement Form
d. After the report is completed and signed by the requestor, the report shall be forwarded
through the chain of command.
(1) On the line marked “Department Head or Designee Signature,” the __________________ shall sign attesting that the expenses were necessary and actually incurred and that a JSO vehicle was not available;
A. Rank

Answer 44

7. Instructions for Completing the COJ In-Town Mileage Reimbursement Form
   d. After the report is completed and signed by the requestor, the report shall be forwarded
   through the chain of command.
   (1) On the line marked “Department Head or Designee Signature,” the division chief shall sign attesting that the expenses were necessary and actually incurred and that a JSO vehicle was not available;

Question 45

Travel Points
The traveler’s _______________________ shall maintain a file, and when practical, the mileage accrued shall be used to purchase tickets/hotel rooms for JSO business.
A. Rank

Answer 45

c. The traveler’s commanding officer or a designee shall maintain a file, and when practical, the mileage accrued shall be used to purchase tickets/hotel rooms for JSO business.
d. All current frequent flyer/rewards accounts being credited from travel mileage accrued
at JSO’s expense shall be submitted to each individual’s commanding officer.

Question 46

A request for a purchasing card shall be made by the employee through the chain of command to their _____________________________. The request must detail the necessity for the card. The Chief of Budget reserves the right to deny the request if there does not appear to be sufficient reason to issue a card.
A. Rank

Answer 46

2. Issuing Purchasing Cards
   a. A request for a purchasing card shall be made by the employee through the chain of command to their director or higher authority. The request must detail the necessity for the card. The Chief of Budget reserves the right to deny the request if there does not appear to be sufficient reason to issue a card.

Question 47

Who’s responsibility is it to notify the Budget Division immediately if the following happen:
(1) Transfers to a different department/supervisor;
(2) Terminates employment; or
(3) No longer needs the card.

Answer 47

3. Responsibility of Cardholder’s Immediate SupervisorIt is the responsibility of the cardholder’s immediate supervisor to notify the Budget Division immediately in writing if the cardholder:
   (1) Transfers to a different department/supervisor;
   (2) Terminates employment; or
   (3) No longer needs the card.

Question 48

The purchasing card can be used only for the purchase of goods and services or travel related expenses. Each card shall have a credit limit based upon the individual’s need for the purchasing card; however, in no circumstance shall a single purchase exceed $_________ with a maximum of $__________ per month per card unless an exception is approved by ____________. The Chief of Budget reserves the right to limit or deny the use of credit cards for budgetary purposes.
A. Money
B. Money
C. Rank

Answer 48

4. Approved Use of the Purchasing Cards
   a. The purchasing card can be used only for the purchase of goods and services or travel related expenses. Each card shall have a credit limit based upon the individual’s need for the purchasing card; however, in no circumstance shall a single purchase exceed $2,500 with a maximum of $10,000 per month per card unless an exception is approved by Treasury. The Chief of Budget reserves the right to limit or deny the use of credit cards for budgetary purposes.

Question 49

If a card is lost, who must the cardholder notify as soon as possible during normal business hours?
A. Unit

Answer 49

7. Lost, Misplaced, or Stolen Purchasing Card
   a. Cardholders are required to immediately report any lost or stolen purchasing card to Wells Fargo toll-free at 1-800-932-0036 (24 hours a day, 365 days a year) and notify the Budget Division as soon as possible during normal business hours.

Question 50

How and who will the Budget division notify of the misuse of the purchasing card?

Answer 50

8. Misuse of the Purchasing Card
   c. The Budget Division shall notify, in writing, the appropriate chain of command for any
   failure to comply with purchasing card requirements.

Question 51

Who must approve the reimbursement form for damaged or lost property?

Answer 51

E. Reimbursement for Damaged Employee-Owned Property
b. The form and supporting documentation shall be approved by the employee’s immediate supervisor and assistant chief or higher approval authority. The approved form shall be sent to the Budget Division for final review, approval, and funding.

Question 52

The JSO shall submit a copy of the audit to the U.S. Department of the Treasury, the U.S. DOJ, and the U.S. Attorney for the Middle District of Florida. The audit report must be submitted within ________________ following the close of the fiscal year.
A. Time Frame

Answer 52

5. Annual Audit Report
   b. The JSO shall submit a copy of the audit to the U.S. Department of the Treasury, the U.S. DOJ, and the U.S. Attorney for the Middle District of Florida. The audit report must be submitted within 180 days following the close of the fiscal year.