Investopedia Flashcards
Balance Sheet
What is a ‘Balance Sheet’
A balance sheet reports a company’s assets, liabilities and shareholders’ equity at a specific point in time, and provides a basis for computing rates of return and evaluating its capital structure. It is a financial statement that provides a snapshot of what a company owns and owes, as well as the amount invested by shareholders.
Shareholders Equity
What is ‘Shareholders’ Equity (SE)’
Shareholders’ equity (SE), also referred to as the owner’s residual claim after debts have been paid, is equal to a firm’s total assets minus its total liabilities. Found on a company’s balance sheet, it is one of the most common financial metrics employed by analysts to assess the financial health of a company. Shareholders’ equity represents the net or book value of a company.
Shareholder
A shareholder is an individual or entity that owns the shares of a corporation. Share ownership entitles a shareholder to certain rights, which usually include the following for a common stockholder:
To vote for the Board of Directors of the corporation
To receive dividends when declared by the Board of Directors
To receive the annual financial statements of the business, once they are made available for issuance
There may be only a small number of shareholders (as is common with a privately-held business), or there may be thousands, as is common for a publicly-held company whose shares trade on a major stock exchange.
Shareholders buy shares in a business with the intent of earning a profit either from dividend payments made by the company, or through an appreciation in the market price of the shares. They may also buy shares in order to gain control over a business.
In the event of the liquidation or sale of a business, shareholders have residual rights to any remaining assets. This means that all creditors are paid from the assets or proceeds of the business first, after which remaining funds (if any) are distributed to the shareholders based their relative proportions of ownership of the business. If there are no residual assets remaining after creditors have been paid, then the shareholders will have lost their investment in the business.
Conceptually, shareholders have the greatest risk of loss of any stakeholders in a business, but can also profit the most handsomely from an increase in the value of the business.
Stakeholder
A stakeholder is any person or entity that has an interest in the success or failure of a business or project. Stakeholders can have a significant impact on decisions regarding the operations and finances of an organization. Examples of stakeholders are investors, creditors, employees, and even the local community. Here is more information about the various categories of stakeholder:
Shareholders are a subset of the stakeholder category, since shareholders have invested funds in the business, and so are automatically stakeholders. However, employees and the local community have not invested in the business, so they are stakeholders but not shareholders. Shareholders are the most likely to lose all of their money in the event of a business shutdown, since they are last in priority to be paid from any remaining funds.
Creditors lend money to the company, and may or may not have a secured interest in the company’s assets, under which they can be paid back from the sale of those assets. Creditors are ranked in front of stockholders to paid in the event of a business shutdown. Creditors include suppliers, bond holders, and banks.
Employees are stakeholders, because their continued employment is tied to the continued success of the company. If it fails, they may at most be paid severance, but will lose all other continuing income streams from the company.
Suppliers are stakeholders, because a potentially substantial proportion of their revenues may come from the company. If the company were to alter its purchasing practices, the impact on suppliers could be severe.
The local community is the most indirect set of stakeholders; it stands to lose the company’s business if it fails, as well as the business of any employees who would lose their jobs as a result of the business closure.
In short, stakeholders can comprise a substantially larger pool of entities than the more traditional group of shareholders who actually own a business.
Investor
An investor is an entity that commits money to a venture with an expectation of generating a return. The type of commitment made can be in many forms, such as a guarantee to pay creditors, a loan, an equity investment, tangible assets, or even the contribution of labor. An investor typically makes a commitment in exchange for either a fixed return (such as dividends or interest) or the prospect of being able to sell its investment to a third party at a later date for a higher price than the amount of the original investment.
An investor can be an individual or a corporate entity. For example, a corporation could contribute funds to a joint venture, in which case the corporation is an investor in the joint venture.
Equity
Equity is the net amount of funds invested in a business by its owners, plus any retained earnings. It is also calculated as the difference between the total of all recorded assets and liabilities on an entity’s balance sheet.
The equity concept also refers to the different types of securities available that can provide an ownership interest in a corporation. In this context, equity refers to common stock and preferred stock.
For an individual, equity refers to the ownership interest in an asset. For example, a person owns a home with a market value of $500,000 and owes $200,000 on the related mortgage, leaving $300,000 of equity in the home.
Retained Earning
Retained earnings are the profits that a company has earned to date, less any dividends or other distributions paid to investors. This amount is adjusted whenever there is an entry to the accounting records that impacts a revenue or expense account. A large retained earnings balance implies a financially healthy organization. The formula for ending retained earnings is:
Beginning retained earnings + Profits/losses - Dividends = Ending retained earnings
A company that has experienced more losses than gains to date, or which has distributed more dividends than it had in the retained earnings balance, will have a negative balance in the retained earnings account. If so, this negative balance is called an accumulated deficit.
The retained earnings balance or accumulated deficit balance is reported in the stockholders’ equity section of a company’s balance sheet.
A growing company normally avoids dividend payments, so that it can use its retained earnings to fund additional growth of the business in such areas as working capital, capital expenditures, acquisitions, research and development, and marketing. It may also elect to use retained earnings to pay off debt, rather than to pay dividends. Another possibility is that retained earnings may be held in reserve in expectation of future losses, such as from the sale of a subsidiary or the expected outcome of a lawsuit.
As a company reaches maturity and its growth slows, it has less need for its retained earnings, and so is more inclined to distribute some portion of it to investors in the form of dividends. The same situation may arise if a company implements strong working capital policies to reduce its cash requirements.
When evaluating the amount of retained earnings that a company has on its balance sheet, consider the following points:
Age of the company. An older company will have had more time in which to compile more retained earnings.
Dividend policy. A company that routinely issues dividends will have fewer retained earnings.
Profitability. A high profit percentage eventually yields a large amount of retained earnings, subject to the two preceding points.
Stockholders Equity
Stockholders’ equity is the amount of capital given to a business by its shareholders, plus donated capital and earnings generated by the operation of the business, less any dividends issued. On the balance sheet, stockholders’ equity is calculated as:
Total assets - Total liabilities = Stockholders’ equity
An alternative calculation of stockholders’ equity is:
Share capital + Retained earnings - Treasury stock = Stockholders’ equity
Both calculations result in the same amount of stockholders’ equity. This amount appears in the balance sheet, as well as the statement of stockholders’ equity.
The stockholders’ equity concept is important for judging the amount of funds retained within a business. A negative stockholders’ equity balance, especially when combined with a large debt liability, is a strong indicator of impending bankruptcy.
A number of accounts comprise stockholders’ equity, which typically include the following:
Common stock. This is the par value of common stock, which is usually $1 or less per share. In some states, par value may not be required at all.
Additional paid-in capital. This is the additional amount that shareholders paid for their shares, in excess of par value. The balance in this account usually substantially exceeds the amount in the common stock account.
Retained earnings. This is the cumulative amount of profits and losses generated by the business, less any distributions to shareholders.
Treasury stock. This account contains the amount paid to buy back shares from investors. The account balance is negative, and therefore offsets the other stockholders’ equity account balances.
Stockholders’ equity can be referred to as the book value of a business, since it theoretically represents the residual value of the entity if all liabilities were to be paid for with existing assets. However, since the market value and carrying amount of assets and liabilities do not always match, the concept of book value does not hold up well in practice.
Book Value
Book value is an asset’s original cost, less any accumulated depreciation and impairment charges that have been subsequently incurred. The book values of assets are routinely compared to market values as part of various financial analyses. For example, if you bought a machine for $50,000 and its associated depreciation was $10,000 per year, then at the end of the second year, the machine would have a book value of $30,000. If an impairment charge of $5,000 were to be applied at the end of the second year, the book value of the asset would decline further, to $25,000.
Book value is not necessarily the same as an asset’s market value, since market value is based on supply and demand and perceived value, while book value is simply an accounting calculation. However, the book value of an investment is marked to market periodically in an organization’s balance sheet, so that book value will match its market value on the balance sheet date.
Book value can also refer to the amount that investors would theoretically receive if an entity liquidated, which could be approximately the shareholders’ equity portion of the balance sheet if the entity liquidated all of its assets and liabilities at the values stated on the balance sheet.
The calculation of book value includes the following factors:
\+ Original purchase price \+ Subsequent additional expenditures charged to the item - Accumulated depreciation - Impairment charges = Book value
Mark to Market
Mark to market is the recognition of certain types of securities at their period-end market values at the end of a reporting period. The amount recognized may be a gain or a loss when compared to the acquisition cost of the security. The mark to market process is used to give the readers of an organization’s financial statements the most current view of the entity’s asset and liability valuations. However, this process can give readers a pessimistic view of a firm’s financial situation if there is a sudden downturn in asset values at month-end, from which market prices subsequently recover.
The concept is also used by brokerages to adjust the margin accounts of clients for daily profits and losses. Losses may trigger a margin call that requires clients to put more funds into their accounts.
Par Value
Par Value for Stock
Par value is the price at which a company’s shares were initially offered for sale. The intent behind the par value concept was that prospective investors could be assured that an issuing company would not issue shares at a price below the par value. However, par value is now usually set at a minimal amount, such as $0.01 per share, since some state laws still require that a company cannot sell shares below the par value; by setting the par value at the lowest possible unit of currency, a company avoids any trouble with future stock sales if its shares begin to sell in the penny stock range.
Some states allow companies to issue shares with no par value at all, so that there is no theoretical minimum price above which a company can sell its stock. Thus, the reason for par value has fallen into disuse, but the term is still used, and companies issuing stock with a par value must still record the par value amount of their outstanding stock in a separate account.
The amount of the par value of a share of stock is printed on the face of a stock certificate. If the stock has no par value, then “no par value” is stated on the certificate instead.
Par Value for Preferred Stock
The par value of a share of preferred stock is the amount upon which the associated dividend is calculated. Thus, if the par value of the stock is $1,000 and the dividend is 5%, then the issuing entity must pay $50 per year for as long as the preferred stock is outstanding.
Par Value for Bonds
The par value of a bond is usually $1,000, which is the face amount at which the issuing entity will redeem the bond certificate on the maturity date. The par value is also the amount upon which the entity calculates the interest that it owes to investors. Thus, if the stated interest rate on a bond is 10% and the bond par value is $1,000, then the issuing entity must pay $100 every year until it redeems the bond.
Bonds commonly sell on the open market at prices that may be higher or lower than the par value. If the price is higher than the par value, the issuing entity still only has to base its interest payments on the par value, so the effective interest rate to the owner of the bond will be less than the stated interest rate on the bond. The reverse holds true if an investor buys a bond at a price below its par value - that is, the effective interest rate to the investor will be more than the stated interest rate on the bond.
For example, ABC Company issues bonds having a $1,000 par value and 6% interest rate. An investor later buys an ABC bond on the open market for $800. ABC is still paying $60 in interest every year to whomever holds the bond. For the new investor, the effective interest rate on the bond is $60 interest ÷ $800 purchase price = 7.5%.
Preferred Stock
Preferred stock is a class of equity ownership that has a more senior claim on the earnings and assets of a business than common stock. In the event of liquidation, the holders of preferred stock must be paid off before common stockholders, but after secured debt holders. Preferred stock also pays a dividend; this payment is usually cumulative, so any delayed prior payments must also be paid before distributions can be made to the holders of common stock.
Preferred stock holders can have a broad range of voting rights, ranging from none to having control over the eventual disposition of the entity. Preferred stock may be sold when a company is unable to sell common shares at a reasonable price.
Earnings
Earnings are the profits generated by a business. They are derived by subtracting the cost of goods sold, operating expenses, and taxes from revenue. The generation of earnings is a key driving force behind the formation and subsequent operation of a business. Earnings can then be used to pay dividends to shareholders. If a company is still growing and does not have sufficient cash to distribute as dividends, earnings might instead be held within the business; if so, investors can profit from an increase in the market value of the company stock that they hold.
Earnings tend to be quite low or negative during the early years of a business, when it is spending money to build products and services, as well as to expand its market presence. Once the business is established, its earnings are typically both larger and more consistent. If the decision is made to run down and liquidate a business, it is possible that earnings will briefly be quite high, since the sales and marketing expenses that it usually incurs to maintain market share among customers are no longer being incurred. Thus, there is a definite pattern to the timing of earnings generation over the life of a business.
If a company is publicly held, the amount of earnings reported is a significant driver of its stock price. If the amount is lower than expected by analysts, the stock price could drop sharply, even though the amount may meet or exceed the company’s own expectations.
Asset
An asset is an expenditure that has utility through multiple future accounting periods. If an expenditure does not have such utility, it is instead considered an expense. For example, a company pays its electrical bill. This expenditure covers something (electricity) that only had utility during the billing period, which is a past period; therefore, it is recorded as an expense. Conversely, the company buys a machine, which it expects to use for the next five years. Since this expenditure has utility through multiple future periods, it is recorded as an asset.
An asset may be depreciated over time, so that its recorded cost gradually declines over its useful life. Alternatively, an asset may be recorded at its full value until such time as it is consumed. An example of the first case is a building, which may be depreciated over many years. An example of the latter case is a prepaid expense, which will be converted to expense as soon as it is consumed. An asset that is longer-term in nature is more likely to be depreciated, while an asset that is shorter-term in nature is more likely to be recorded at its full value and then charged to expense all at once. The one type of asset that is not considered to be consumed and is not depreciated is land. The land asset is presumed to continue in perpetuity.
An asset does not have to be tangible (such as a machine). It can also be intangible, such as a patent or a copyright.
At a less well-defined level, an asset can also mean anything that is of use to a business or individual, or which will yield some return if it is sold or leased.
On the balance sheet of a business, the total of all assets can be calculated by adding together all liabilities and shareholders’ equity line items.
Liability
A liability is a legally binding obligation payable to another entity. Liabilities are incurred in order to fund the ongoing activities of a business.
Examples of liabilities are accounts payable, accrued expenses, wages payable, and taxes payable. These obligations are eventually settled through the transfer of cash or other assets to the other party.
Liabilities expected to be settled within one year are classified as current liabilities on the balance sheet. All other liabilities are classified as long-term liabilities.
Current Asset
A current asset is an item on an entity’s balance sheet that is either cash, a cash equivalent, or which can be converted into cash within one year. If an organization has an operating cycle lasting more than one year, an asset is still classified as current as long as it is converted into cash within the operating cycle. Examples of current assets are:
Cash, including foreign currency
Investments, except for investments that cannot be easily liquidated
Prepaid expenses
Accounts receivable
Inventory
These items are typically presented in the balance sheet in their order of liquidity, which means that the most liquid items are shown first. The preceding example shows current assets in their order of liquidity.
Creditors are interested in the proportion of current assets to current liabilities, since it indicates the short-term liquidity of an entity. In essence, having substantially more current assets than liabilities indicates that a business should be able to meet its short-term obligations. This type of liquidity-related analysis can involve the use of several ratios, include the cash ratio, current ratio, and quick ratio.
The main problem with relying upon current assets as a measure of liquidity is that some of the accounts within this classification are not so liquid. In particular, it may be difficult to readily convert inventory into cash. Similarly, there may be some extremely overdue invoices within the accounts receivable number, though there should be an offsetting amount in the allowance for doubtful accounts to represent the amount that is not expected to be collected. Thus, the contents of current assets should be closely examined to ascertain the true liquidity of a business.
Current Liability
A current liability is an obligation that is payable within one year. The cluster of liabilities comprising current liabilities is closely watched, for a business must have sufficient liquidity to ensure that they can be paid off when due. All other liabilities are reported as long-term liabilities, which are presented in a grouping lower down in the balance sheet below current liabilities.
In those rare cases where the operating cycle of a business is longer than one year, a current liability is defined as being payable within the term of the operating cycle. The operating cycle is the time period required for a business to acquire inventory, sell it, and convert the sale into cash. In most cases, the one-year rule will apply.
Since current liabilities are typically paid by liquidating current assets, the presence of a large amount of current liabilities calls attention to the size and prospective liquidity of the offsetting amount of current assets listed on a company’s balance sheet. Current liabilities may also be settled through their replacement with other liabilities, such as with short-term debt.
The aggregate amount of current liabilities is a key component of several measures of the short-term liquidity of a business, including:
Current ratio. This is current assets divided by current liabilities.
Quick ratio. This is current assets minus inventory, divided by current liabilities.
Cash ratio. This is cash and cash equivalents, divided by current liabilities.
For all three ratios, a higher ratio denotes a larger amount of liquidity and therefore an enhanced ability for a business to meet its short-term obligations.
Tangible Asset
A tangible asset is physical property - it can be touched. The term is most commonly associated with fixed assets, such as machinery, vehicles, and buildings. It is not used to describe shorter-term assets, such as inventory, since these items are intended for sale or conversion to cash. Tangible assets comprise the key competitive advantage of some organizations, especially if they use the assets efficiently to produce sales.
Tangible assets are frequently used as collateral for loans, since they tend to have robust, long-term valuations that are valuable to a lender. These assets typically require a significant amount of maintenance to uphold their values and productive capabilities, and likely require insurance protection.
The opposite of a tangible asset is an intangible one, which is not physically present. Examples of intangible assets are copyrights, patents, and operating licenses.
Intangible Asset
An intangible asset is a non-physical asset having a useful life greater than one year. If an intangible asset is determined to have a useful life, then its book value is amortized over that useful life. If at any point there is judged to be a decline in the remaining value of an intangible asset below its carrying amount, then the difference is recognized as an impairment expense in the current period; that is, the impairment charge is not spread out over a number of periods. Examples of intangible assets are:
Marketing-related intangible assets Trademarks Newspaper mastheads Internet domain names Noncompetition agreements Customer-related intangible assets Customer lists Order backlog Customer relationships Artistic-related intangible assets Performance events Literary works Musical works Pictures Motion pictures and television programs Contract-based intangible assets Licensing agreements Service contracts Lease agreements Franchise agreements Broadcast rights Employment contracts Use rights (such as drilling rights or water rights) Technology-based intangible assets Patented technology Computer software Trade secrets (such as secret formulas and recipes) The other type of long-term asset is a tangible fixed asset, such as a vehicle, office equipment, or machinery.
Short Term Asset
A short term asset is an asset that is to be sold, converted to cash, or liquidated to pay for liabilities within one year. In the rare cases where the operating cycle of a business is longer than one year (such as in the lumber industry), the applicable period is the operating cycle of the business, rather than one year. An operating cycle is the time period from when materials are acquired for production or resale to the point when cash is received from customers in payment for those materials or the products from which they are derived.
All of the following are typically considered to be short term assets:
Cash
Marketable securities
Trade accounts receivable
Employee accounts receivable
Prepaid expenses (such as prepaid rent or prepaid insurance)
Inventory of all types (raw materials, work-in-process, and finished goods)
If it is anticipated that any prepaid expenses will not be charged to expense within one year, then they must instead be classified as long-term assets. Later, when it is expected that they will be charged to expense within one year, they are reclassified at that time as short term assets.
Long Term Asset
Long-term assets are assets that are not expected to be consumed or converted into cash within one year. Examples are fixed assets, intangible assets, and long-term investments. These assets are typically recorded at their purchase costs, which are subsequently adjusted downward by depreciation, amortization, and impairment charges.
All assets not classified as long-term assets are classified as current assets on the balance sheet of an entity.
Fixed Asset
A fixed asset is an item with a useful life greater than one reporting period, and which exceeds an entity’s minimum capitalization limit. A fixed asset is not purchased with the intent of immediate resale, but rather for productive use within the entity. An inventory item cannot be considered a fixed asset, since it is purchased with the intent of either reselling it directly or incorporating it into a product that is then sold. The following are examples of general categories of fixed assets:
Buildings Computer equipment Computer software Furniture and fixtures Intangible assets Land Leasehold improvements Machinery Vehicles Fixed assets are initially recorded as assets, and are then subject to the following general types of accounting transactions:
Periodic depreciation (for tangible assets) or amortization (for intangible assets) Impairment write-downs (if the value of an asset declines below its net book value) Disposition (once assets are disposed of) A fixed asset appears in the financial records at its net book value, which is its original cost, minus accumulated depreciation, minus any impairment charges. Because of ongoing depreciation, the net book value of an asset is always declining. However, it is possible under international financial reporting standards to revalue a fixed asset, so that its net book value can increase.
A fixed asset does not actually have to be “fixed,” in that it cannot be moved. Many fixed assets are portable enough to be routinely shifted within a company’s premises, or entirely off the premises. Thus, a laptop computer could be considered a fixed asset (as long as its cost exceeds the capitalization limit).
A fixed asset is also known as Property, Plant, and Equipment.
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Expense
An expense is the reduction in value of an asset as it is used to generate revenue. If the underlying asset is to be used over a long period of time, the expense takes the form of depreciation, and is charged ratably over the useful life of the asset. If the expense is for an immediately consumed item, such as a salary, then it is usually charged to expense as incurred. Common expenses are:
Cost of goods sold Rent expense Wages expense Utilities expense If an expenditure is for a minor amount that may not be consumed for a long period of time, it is usually charged to expense at once, to eliminate the accounting staff time that would otherwise be required to track it as an asset.
Under cash basis accounting, an expense is usually recorded only when a cash payment has been made to a supplier or an employee. Under the accrual basis of accounting, an expense is recorded as noted above, when there is a reduction in the value of an asset, irrespective of any related cash outflow.
The purchase of an asset may be recorded as an expense if the amount paid is less than the capitalization limit used by a company. If the amount paid had been higher than the capitalization limit, then it instead would have been recorded as an asset and charged to expense at a later date, when the asset was consumed.
The accounting for an expense usually involves one of the following transactions:
Debit to expense, credit to cash. Reflects a cash payment.
Debit to expense, credit to accounts payable. Reflects a purchase made on credit.
Debit to expense, credit to asset account. Reflects the charging to expense of an asset, such as depreciation expense on a fixed asset.
Debit to expense, credit to other liabilities account. Reflects a payment not involving trade payables, such as the interest payment on a loan, or an accrued expense.
Under the matching principle, expenses are typically recognized in the same period in which related revenues are recognized. For example, if goods are sold in January, then both the revenues and cost of goods sold related to the sale transaction should be recorded in January.
An expense is not the same as an expenditure. An expenditure is a payment or the incurrence of a liability, whereas an expense represents the consumption of an asset. Thus, a company could make a $10,000 expenditure of cash for a fixed asset, but the $10,000 asset would only be charged to expense over the term of its useful life. Thus, an expenditure generally occurs up front, while the recognition of an expense might be spread over an extended period of time.
Expense management is the concept of reviewing expenses to determine which ones can be safely reduced or eliminated without having an offsetting negative impact on revenues or on the development of future products or services. Budgets and historical trend analysis are expense management tools.
Capitalization Limit (Cap Limit)
The capitalization limit is the amount paid for an asset, above which an entity records it as a long-term asset. If an entity pays less than the capitalization limit for an asset, it charges the asset to expense in the period incurred. This limit is imposed in order to reduce the record keeping associated with long-term assets.