Written directives Flashcards
Who needs to approve the revision or rescindment of General Orders or Special Orders?
Chief of Police
Who needs to approve the revision or rescindment of Operational Manuals?
Appropriate bureau’s assistant chief
How are written directives organized and identified?
By type and with a four-digit year based chronological numbering system
What do General Orders (GO) contain?
Statements of rules, regulations, and procedures related to department operations
What do Special Orders (SO) contain?
Policies and procedures related to specific activities or functions within the department
What do Standard Operating Procedures (SOP) contain?
Procedures and guidelines related to specific operations within a bureau, section, or unit
What do Operational Manuals (OM) contain?
Specific information on how to perform essential tasks related to a specialized unit
Who issues Chief Administrative Office (CAO) Policies?
Chief Administrative Officer
What purposes does the Chief’s Cover Page of a CAO Policy fulfill?
To indicate non-applicable sections, identify alternate procedures, and clarify content
From whom can the initiation of a new written directive or revision originate?
Chief of Police, Assistant Chief, Planning and Analysis, change in law or ordinance, change in collective bargaining agreements
Where are written directives available to employees electronically?
PowerDMS
Are General Orders and Special Orders that are not categorized as law enforcement sensitive publicly available?
Yes, via the city of Lexington’s website
How can Executive Orders be issued?
In writing and issued electronically.
What numbering system is used to format Executive Orders?
Identifying four-digit year based numbering system.
When does an Executive Order go into effect?
Immediately upon issuance.
How long does an Executive Order remain in effect for?
Until revised or rescinded by Chief of Police; or content is incorporated into a written directive.
Where can Executive Orders be accessed while in effect?
Via PowerDMS.
What is the protocol if circumstances prevent immediate placement of an Executive Order in PowerDMS?
It will be placed in PowerDMS for accessibility as soon as practical.
Who determines Planning’s level of involvement in SOP or OM development?
The lieutenant
What does Planning and Analysis do during the initial revision process?
Facilitate or conduct a draft review
To whom is a draft of the written directive submitted during development or revision?
The BOA Assistant Chief’s office
Who decides if Chief’s Cover Pages undergo the review process?
Chief of Police
Who coordinates the 10-Day Posting process of the draft directive?
BOA Assistant Chief’s office
What happens at the conclusion of the 10-Day Posting process?
The directive goes into effect
Who initiates the distribution of the written directive via PowerDMS for signature acknowledgment?
Planning and Analysis lieutenant
What is Planning and Analysis responsible for regarding written directives?
Maintaining appropriate records and storage in PowerDMS
Who has the sole authority to issue Executive Orders?
The Chief of Police
How are Executive Orders distributed?
Electronically via email, PowerDMS, or other electronic means
Under what circumstances may an Executive Order be initially communicated verbally?
When electronic distribution is ineffective or impractical
What do Executive Orders promptly communicate according to the text?
Necessary or urgent changes in policies or emergency management measures
What is the purpose of the department’s written directive system?
To provide employees with guidance and understanding of duties expectations.
Who is responsible for interpreting and applying the content of written directives?
All supervisors and the Chief of Police.
What software application is used by the department for distributing directives?
PowerDMS.
What types of documents are considered as written directives?
General Orders, Special Orders, Standard Operating Procedures, Operational Manuals, and CAO Policies.
Who has the authority to issue CAO Policies and Chief’s Cover Pages?
Chief Administrative Officer for CAO Policies, Chief of Police for Chief’s Cover Pages.
What remains in effect during a change in department leadership?
Issued General Orders, Special Orders, SOPs, Operational Manuals, and Chief’s Cover Page.
What is the purpose of General Orders, Special Orders, and SOPs?
To provide guidance on how employees should handle different situations.
