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Sergeant Exam > Written directives > Flashcards

Written directives Flashcards

1
Q

Who needs to approve the revision or rescindment of General Orders or Special Orders?

A

Chief of Police

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2
Q

Who needs to approve the revision or rescindment of Operational Manuals?

A

Appropriate bureau’s assistant chief

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3
Q

How are written directives organized and identified?

A

By type and with a four-digit year based chronological numbering system

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4
Q

What do General Orders (GO) contain?

A

Statements of rules, regulations, and procedures related to department operations

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5
Q

What do Special Orders (SO) contain?

A

Policies and procedures related to specific activities or functions within the department

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6
Q

What do Standard Operating Procedures (SOP) contain?

A

Procedures and guidelines related to specific operations within a bureau, section, or unit

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7
Q

What do Operational Manuals (OM) contain?

A

Specific information on how to perform essential tasks related to a specialized unit

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8
Q

Who issues Chief Administrative Office (CAO) Policies?

A

Chief Administrative Officer

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9
Q

What purposes does the Chief’s Cover Page of a CAO Policy fulfill?

A

To indicate non-applicable sections, identify alternate procedures, and clarify content

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10
Q

From whom can the initiation of a new written directive or revision originate?

A

Chief of Police, Assistant Chief, Planning and Analysis, change in law or ordinance, change in collective bargaining agreements

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11
Q

Where are written directives available to employees electronically?

A

PowerDMS

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12
Q

Are General Orders and Special Orders that are not categorized as law enforcement sensitive publicly available?

A

Yes, via the city of Lexington’s website

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13
Q

How can Executive Orders be issued?

A

In writing and issued electronically.

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14
Q

What numbering system is used to format Executive Orders?

A

Identifying four-digit year based numbering system.

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15
Q

When does an Executive Order go into effect?

A

Immediately upon issuance.

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16
Q

How long does an Executive Order remain in effect for?

A

Until revised or rescinded by Chief of Police; or content is incorporated into a written directive.

17
Q

Where can Executive Orders be accessed while in effect?

A

Via PowerDMS.

18
Q

What is the protocol if circumstances prevent immediate placement of an Executive Order in PowerDMS?

A

It will be placed in PowerDMS for accessibility as soon as practical.

19
Q

Who determines Planning’s level of involvement in SOP or OM development?

A

The lieutenant

20
Q

What does Planning and Analysis do during the initial revision process?

A

Facilitate or conduct a draft review

21
Q

To whom is a draft of the written directive submitted during development or revision?

A

The BOA Assistant Chief’s office

22
Q

Who decides if Chief’s Cover Pages undergo the review process?

A

Chief of Police

23
Q

Who coordinates the 10-Day Posting process of the draft directive?

A

BOA Assistant Chief’s office

24
Q

What happens at the conclusion of the 10-Day Posting process?

A

The directive goes into effect

25
Q

Who initiates the distribution of the written directive via PowerDMS for signature acknowledgment?

A

Planning and Analysis lieutenant

26
Q

What is Planning and Analysis responsible for regarding written directives?

A

Maintaining appropriate records and storage in PowerDMS

27
Q

Who has the sole authority to issue Executive Orders?

A

The Chief of Police

28
Q

How are Executive Orders distributed?

A

Electronically via email, PowerDMS, or other electronic means

29
Q

Under what circumstances may an Executive Order be initially communicated verbally?

A

When electronic distribution is ineffective or impractical

30
Q

What do Executive Orders promptly communicate according to the text?

A

Necessary or urgent changes in policies or emergency management measures

31
Q

What is the purpose of the department’s written directive system?

A

To provide employees with guidance and understanding of duties expectations.

32
Q

Who is responsible for interpreting and applying the content of written directives?

A

All supervisors and the Chief of Police.

33
Q

What software application is used by the department for distributing directives?

A

PowerDMS.

34
Q

What types of documents are considered as written directives?

A

General Orders, Special Orders, Standard Operating Procedures, Operational Manuals, and CAO Policies.

35
Q

Who has the authority to issue CAO Policies and Chief’s Cover Pages?

A

Chief Administrative Officer for CAO Policies, Chief of Police for Chief’s Cover Pages.

36
Q

What remains in effect during a change in department leadership?

A

Issued General Orders, Special Orders, SOPs, Operational Manuals, and Chief’s Cover Page.

37
Q

What is the purpose of General Orders, Special Orders, and SOPs?

A

To provide guidance on how employees should handle different situations.

Sergeant Exam (108 decks)

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