Opr and Maintenance of Dept Vehicles Flashcards
What is the minimum visibility required around a police vehicle?
Visibility of 500 feet in any direction, 360 degrees around the vehicle.
What should department vehicles be equipped with as authorized by the Chief of Police?
Emergency equipment as authorized by the Chief of Police and in compliance with Kentucky Revised Statutes.
What type of siren/P.A. system should designated department vehicles have?
Multifunction electronic siren/P.A. system of at least 100 watts with a matching speaker.
What type of radio should designated department vehicles have for adequate coverage?
Two-way mobile radio within a system providing adequate coverage as per FCC standards.
Who ensures that all equipment meets or exceeds minimum requirements for public safety radio equipment?
The Chief of Police and the Technical Services Unit (TSU) supervisor.
What type of fire extinguisher should be mounted in department vehicles?
Dry chemical type fire extinguisher mounted in the trunk or an accessible area.
What equipment should be present in department vehicles for emergency aid?
Department approved emergency aid and trauma kit in the trunk or accessible area.
Who should authorize alterations involving electronic or communications equipment in department vehicles?
Authorization by the Technical Services Unit (TSU) supervisor is required.
What is the responsibility of the officer regarding personally owned radar and related equipment?
Responsible for initial purchase, maintenance, and repair costs associated with personally owned radar.
When can spare tire and jack removal from a department vehicle occur?
Only while replacing flat tires, spare tire and jack may be removed by employees.
What must be ensured before a department vehicle is reassigned or turned in?
TSU inspection to verify all approved and documented modifications are in place or in original condition.
Who has the authority to utilize the barricade and cone truck as needed without prior supervisory approval?
A Traffic Section supervisor
What is required before operating the barricade and cone truck according to the notes?
Completion of an orientation and training session coordinated and documented by a Traffic Section supervisor
Which employees need authorization from a Traffic Section supervisor to operate the barricade and cone truck?
All employees
What equipment is stored on the barricade and cone truck according to the notes?
Cones, barricades, portable traffic control signs, flares, emergency lights, and more equipment authorized by the BOSO assistant chief
Who may authorize that the barricade and cone truck be equipped with a snowplow in inclement weather?
A Traffic Section supervisor
Who has electronic access to the current list of employees authorized to operate the barricade and cone truck?
The BOSO lieutenants, commanders, and assistant chief
What is the main purpose of the Emergency Response Unit (ERU) special purpose vehicle?
Transporting ERU members and specialized equipment
Who is responsible for authorizing the use and operation of the ERU special purpose vehicle?
The ERU commander
What must ERU employees complete before operating the ERU special purpose vehicle?
Documented training on proper operation and equipment, and demonstrate proficiency
Who will ensure that routine maintenance on the ERU special purpose vehicle is performed in a timely manner?
A designated ERU employee
Who is responsible for authorizing the use of motorcycles according to each assignment?
Chief or designee
What must officers do before operating a department motorcycle?
Successfully complete a documented training course approved by the BOSO assistant chief
What equipment is required for motorcycles, besides a siren and radar?
Other equipment specifically listed on the equipment inventory
Who is responsible for monitoring motorcycle maintenance records and ensuring operational readiness?
Traffic Section supervisor
What must officers possess to be approved motorcycle operators?
A valid motorcycle license
Who maintains a list of officers authorized and trained to operate motorcycles?
BOSO assistant chief or designee
What organization within the department is responsible for overseeing patrol wagons?
Bureau of Patrol sector commanders
What guidelines should officers refer to for patrol wagon use?
GO series 1992-16 Prisoner Custody, Security and Transportation
Who ensures officers are trained in patrol wagon operation and equipment use?
Technical Services Unit supervisor
What specific equipment is necessary in patrol wagons along with emergency lights and sirens?
WRAP restraint device and breaching tools
Who is responsible for maintaining a current list of officers trained to operate patrol wagons?
Technical Services Unit supervisor and patrol sector commanders
Who is responsible for overseeing the Forensic Services Unit (FSU) vehicle within the department?
FSU supervisor
What is the primary responsibility of the FSU supervisor regarding the FSU vehicle and its contents?
Maintaining the FSU vehicle and its contents
Where should requests for FSU vehicle repairs and use be directed?
FSU supervisor
What is the primary purpose of the FSU vehicle at crime scenes and other locations?
To facilitate the processing of evidence
Who can authorize officers to operate a department vehicle while on duty?
BOA Assistant Chief
Are civilian employees and safety officers on modified duty allowed to drive their assigned department vehicle home?
No
What should officers on military leave refer to?
GO series 2015-10 Military Leave and Deployments
Who should civilian employees and safety officers on military leave contact for department vehicle procedures?
BOA Assistant Chief
What should officers placed in administrative assignments refer to?
GO series 1992-07 Compensation, Benefits and Conditions of Work
Are officers, civilian employees, and safety officers on disability leave allowed to operate any department vehicle?
No
What is required for employees to operate department vehicles?
Proper approval and safe driving habits
Where can employees use department vehicles for traffic enforcement roles or special assignments?
On or off duty
Can employees operate department vehicles outside of Fayette County without proper authorization from a supervisor?
No
What are the exceptions that do not require supervisor approval for using department vehicles outside of Fayette County?
Making a turnaround or authorized pursuit of a suspect
What objects are not allowed to be hauled using department vehicles?
Furniture, firewood, or other large personal items
What must officers assigned to the Bureau of Patrol do until the end of their shifts?
Remain in their assigned sectors
What are officers, other than those in the Bureau of Patrol, expected to do until the end of their shifts?
Remain within their assigned jurisdiction
Who is eligible to seek authorization to drive their issued take home vehicle to and from the primary residence?
An officer whose primary residence is within 45 miles of the Fayette County line
What form must be completed by an officer prior to utilizing the option to drive their issued take home vehicle out of the county?
Request for Out-of-County Home Fleet Authorization (Form #276)
Where should the ERU special purpose vehicle be stored?
In a safe and secure location.
What equipment is required on the ERU special purpose vehicle?
Designated ERU specialized weapons, ropes, ladders, PPE, and other listed items.
Who is responsible for authorizing ERU employees to operate ERU armored vehicles?
The ERU commander.
What training must ERU employees complete before operating ERU armored vehicles?
Documented training in safe operation and demonstrating proficiency.
When can ERU armored vehicles be used as mobile barricades?
During a call out situation at the direction of the ERU commander.
Who is responsible for authorizing employees to operate the mobile command post?
The Technical Services Unit supervisor.
What items are stored on the mobile command post?
Mobile data computer(s), spare portable radio batteries, water, computer, printer/fax, paper, situational maps, and other listed items.
What is the purpose of deploying officers on motorcycles?
Selective traffic enforcement, traffic control, escorts, and special events.
Who is responsible for establishing guidelines for the safe operation of motorcycles?
The BOSO assistant chief or designee.
Where should children be positioned in a vehicle due to airbag concerns?
Children should be positioned in the rear seats.
What guidelines should be referred to for the use of seatbelts when transporting prisoners?
Refer to GO series 1992-16 Prisoner Custody, Security and Transportation.
Who is responsible for the safety and proper conduct of passengers in a department vehicle?
Any employee operating the department vehicle.
When can officers have non-department passengers in a vehicle while on duty?
When the person is acting in an official capacity or has prior approval.
What is the guideline related to transporting other on-duty department employees?
Employees can use their discretion.
When can off-duty civilian employees be provided transportation by on-duty officers?
Only when facilitating government operations such as emergencies.
When are off-duty officers permitted to have passengers in their issued take-home vehicle?
Off-duty officers can have passengers in their issued take-home vehicle.
In which areas should officers not park department vehicles unless required?
Prohibited parking areas like yellow curbs, loading zones, and bus stops.
What should be done if an officer receives a parking citation from LexPark?
The citation should be promptly forwarded to the Traffic Section office for coordination.
Under what circumstances is a department vehicle considered unattended?
When the employee entrusted with its care cannot monitor its condition and security.
When should an officer notify an on-duty supervisor?
Promptly notify for any circumstances supervisory notification would be prudent.
What situations require an officer to immediately notify law enforcement?
Encountering damage to a department vehicle or personal injury out of county.
In case of damage to a department vehicle, what towing service should be contacted after hours?
The current department contract towing service.
What actions should an employee take if a department vehicle experiences issues preventing safe operation back to Fayette County?
Notify an on-duty supervisor for assistance in resolving the issue.
What documentation is required when an employee is involved in a collision while operating a department vehicle?
Documentation on an electronic KyOPS eCrash Report.
What does the supervisor include in the Health and Safety Report after a collision?
Determination of collision preventability and retraining suggestions.
Who reviews the completed Health and Safety Report after a collision?
Technical Services Unit supervisor.
What details are documented in the Division Approval Form after a collision?
Summary of the incident, number of incidents for the employee, and preventability determination.
Who is responsible for inspecting the HDU trucks for damage and defects?
The HDU commander.
What minimum equipment should the HDU truck have?
Emergency lights, siren, and equipment required by the Hazardous Devices Unit.
What is the responsibility of the HDU commander regarding equipment inventory on HDU trucks?
To maintain an inventory of items and ensure trucks have necessary equipment.
Which department authorizes and approves officers to operate Segways?
Bureau of Special Operations (BOSO).
Where are Segways primarily deployed?
In the downtown area.
What must officers wear while operating a Segway?
A protective bicycle helmet.
What is the primary function of officers on bicycles?
Crime prevention, detection, and enforcement, and positive community liaison.
Who designates an officer to serve as the bicycle coordinator?
BOSO Assistant Chief.
What are some duties of the bicycle coordinator?
Assist with training, maintain list of authorized officers, conduct safety inspections.
Who maintains lists of authorized civilian employee positions for department vehicles?
Office of the Chief
What is the responsibility of bureau assistant chiefs and sector commanders regarding pool vehicles?
Overall condition and maintenance
What are supervisors responsible for regarding pool vehicles in a particular unit?
Inspections, functionality, accountability, and repairs
What must be maintained in a vehicle log for each bureau, sector, and unit assigned pool vehicle?
Time, date, mileage, and name of user
What must be completed each time an officer uses a pool vehicle?
Vehicle log
For what purpose can Bureau of Patrol sector marked patrol pool vehicles be used?
Only for on-duty patrol officers
What should Bureau of Patrol officers do if they need minor repairs for their issued take-home vehicle?
Sign out a patrol pool vehicle for on-duty use
Who is responsible for coordinating the issuance of TSU alternate pool vehicles?
TSU supervisor or designee
What can officers do if their issued take-home vehicle is being repaired for an extended period?
Contact TSU for TSU alternate pool vehicles
Can officers on modified duty be approved for take-home vehicle use?
No
Who is responsible for the proper care of department vehicles?
Each employee assigned a vehicle is responsible for its care.
What areas are employees restricted to when shopping a vehicle for maintenance?
Service writer’s office, business offices, restrooms, and the lunchroom area.
What must officers do before shopping a department vehicle for maintenance?
Officers must remove all firearms and weapons from the vehicle.
How are vehicles scheduled for routine preventive maintenance (PM)?
Vehicles are scheduled through the Fleet Services supervisor.
What should employees do if repairs are needed after Fleet Services business hours?
Leave the vehicle on the 10-7 line with a work order and keys at Fleet Services.
Who monitors department vehicle repair records for potential misuse?
The Technical Services Unit supervisor is responsible for monitoring.
What should employees do if a wrecker is needed to tow a department vehicle within Fayette County?
Request E911 to contact Fleet Services for wrecker dispatch.
Who should be informed of maintenance or safety issues if an employee cannot correct a hazard?
Assigned bureau assistant chief or designee
What authorization is required for employees to operate a UTV on rough terrain?
Completion of the UTV operator course
What specific instruction is provided during the UTV operator course regarding backing?
Proper procedures on backing
In what circumstances can sector or unit supervisors deploy UTVs?
Areas requiring mobility in difficult terrain situations
What special assignments could UTVs be deployed for?
Escapee searches, locating narcotics growing operations, remote area patrol
Under what conditions can employees who have not completed the UTV Operator Course use a UTV?
Only on non-rough terrain with supervisory approval
What is the role of a trained operator when employees who have not completed the UTV Operator Course use a UTV?
Provide a brief orientation on controls and safety issues
What limitation is placed on employees who have not completed the UTV Operator Course in trail or rough terrain situations?
May only ride as a passenger
Who is responsible for approving and coordinating training for operating HDU trucks?
HDU commander
What type of equipment is not ordinarily stored on HDU trucks?
Sensitive material and equipment
When is a department vehicle considered unattended?
When the employee entrusted with its care is unable to reasonably monitor its condition and security.
Who has the final authority regarding the issuance or assignment of department vehicles?
The Chief of Police.
What is the responsibility of the TSU supervisor related to department vehicles?
To coordinate the issuing, turning in, and inspection of all department vehicles.
What are supervisors accountable for in terms of department vehicle inspections?
They will be held accountable for compliance with the inspections.
What factors are considered when assigning take home vehicles to officers?
Number of years operating, maintenance level, age/condition of current vehicle, years of service, preventable collisions record.
Who tracks the eligibility requirements for assigning department vehicles to safety officers?
The Technical Services Unit (TSU) supervisor.
Who has the authority to approve or disapprove requests for civilian employees to be assigned department vehicles?
The Chief of Police.
Who can operate Canine Unit vehicles?
Only officers who are qualified canine handlers.
What equipment is typically found in Canine Unit vehicles?
Protective cages for the canine, water, watering bowl, and lead.
What additional equipment may the Canine Unit supervisor designate for Canine Unit vehicles?
The Canine Unit supervisor may designate additional equipment.
What should officers demonstrate familiarity with before operating a Canine Unit vehicle?
Specialized equipment on the vehicle.
Who is responsible for conducting vehicle inspections on Canine Unit vehicles?
The Canine Unit supervisor.
When are stunts authorized on an ATV?
Stunts are never authorized on an ATV.
Under what circumstances are passengers allowed on an ATV?
Only in extreme circumstances.
Who is responsible for providing basic maintenance for UTVs?
The assigned bureau.
Who is permitted to operate UTVs?
Only employees who have completed training and orientation.
What is required when engaging in plainclothes assignments with arrest authority?
Marking employee number on the inside of the wrist strap.
What is prohibited when responding on-duty while having passengers in the vehicle?
Making emergency responses unless passengers are officers or approved ride-along participants.
What are the guidelines for using trip cars for travel outside Fayette County?
Request trip car through chain of command, refuel at designated locations.
What are the regulations regarding operating a department vehicle with alcohol in the system?
Prohibited from operating with any measurable amount of alcohol.
What is the policy on smoking in department vehicles?
Smoking and use of tobacco products are prohibited in all vehicles.
What is required in terms of seatbelt usage for department vehicle passengers?
All employees must wear seatbelts at all times; ensure passengers do too.
How should child passengers be secured in a department vehicle?
Child restraint system if 40 inches or less, booster seat if under 8 and between 40-57 inches.
What must an officer do prior to parking their take-home vehicle at a business?
Obtain permission from a manager or owner of the business.
How many marked take-home vehicles can be parked at an authorized business location?
It is preferred that only one marked vehicle be parked, maximum two if officers work different shifts.
What actions may lead to the withdrawal of permission to park at a business location?
Either the officer’s bureau assistant chief or an authorized representative of the business may withdraw permission.
What happens if a marked take-home vehicle is left unattended at a business for more than a week?
They are not permitted to be parked at the business location during the officer’s absence.
How is round trip mileage reimbursed for an officer driving to and from their primary residence in another county?
Total round trip mileage is reimbursed on a monthly basis per current mileage reimbursement procedures.
What is the process for reimbursement for personal use of a take-home vehicle inside Fayette County?
The total round trip mileage is recorded and paid for based on current mileage reimbursement procedures.
When must mileage reimbursement submissions be made to the Office of the Chief?
No later than the 10th of each month.
What are employees required to do prior to their tours of duty?
Employees should refuel before their tours of duty.
What actions should employees take during the refueling process?
Employees should use appropriate fuel cards, enter correct mileage and PIN, remain outside vehicle, and return the fuel nozzle to the holder.
What is the purpose of a PIN assigned by Fleet Services?
Fleet Services assigns a Personal Identification Number (PIN) to each driver of an LFUCG vehicle.
What should employees do if a fuel card or PIN is lost or stolen?
Report the lost or stolen fuel card directly to Fleet Services and supervisor to deactivate it.
To whom should requests for rental car fuel cards be directed?
Requests for rental car fuel cards should be directed to the Bureau of Administration office.
What is the procedure for reporting lost or stolen vehicle keys?
Employees shall report any lost or stolen vehicle key to their supervisor on the same day it is discovered missing.
What is required to operate special purpose vehicles?
Employees need to be authorized, qualified, licensed, and trained to operate special purpose vehicles.
What are the restrictions on the use of special purpose vehicles?
Special purpose vehicles are restricted to their intended use as prescribed by policy.
What must employees do before operating special purpose vehicles?
Employees must receive proper training on the safe operation of special purpose vehicles.
What is the purpose of the policy outlined in this document?
To establish procedures and regulations for the assignment, use, and operation of all department vehicles.
According to the policy, why are take-home vehicles issued to officers?
To enhance public safety, deter criminal activity, and permit rapid response to emergencies.
What is considered a benefit that may be covered by current collective bargaining agreements?
The use of any department vehicle by officers.
How is off-duty use of an assigned department vehicle by safety officers limited?
Strictly limited according to guidelines set forth in this and other department policies.
What is the definition of a marked vehicle according to the document?
Any department vehicle conspicuously marked with reflective decals and equipped with siren and lights.
What is the key goal of the Take Home Vehicle Program mentioned in the document?
Enhancing public safety through increased visibility of police vehicles in the community.
What must officers do before being assigned to bicycle duties?
Complete the currently approved police cyclist course.
What are officers assigned to bicycle duties responsible for regarding their assigned bicycle?
Maintenance and care, and ensuring it’s properly secured to their vehicle.
Under the direction of whom shall the management and utilization of other special purpose vehicles be?
Bureau assistant chief to whom the specific vehicles are assigned.
Who authorizes the utilization and method of deployment of other special purpose vehicles?
Each bureau assistant chief and their designees.
What is required for civilian employees to operate a special purpose vehicle?
Complete Request for Civilian Employee Authorization to Operate Department Special Purpose Vehicle(s) Form #257.
Who is responsible for coordinating and administering training and testing of civilian employees for special purpose vehicles?
Technical Services Unit supervisor.
What happens after successful completion of training and testing for civilian employees with special purpose vehicles?
Authorization to operate specified special purpose vehicle(s) is given.
What must marked vehicles be conspicuously marked with?
Approved official markings, including reflective Lexington Police Department decals.
What is the minimum emergency light system requirement for marked vehicles?
A roof-mounted red and blue emergency light system.
Who should license issue and expiration dates be forwarded to via email?
Planning and Analysis Unit via OLInformation@lexingtonpolice.ky.gov
What happens when the Planning and Analysis Unit updates license information in PowerDMS?
PowerDMS stops sending automatic email reminders to the employee
Which employees are exempt from the license update process?
Civilian employees without a driver’s license or vehicle authorization
Under what conditions can department vehicles be used for off-duty employment?
As per policy, collective bargaining agreements, and specific guidelines
What must officers do if they are near an emergency call while off-duty?
Notify E911 on the radio and indicate if they have passengers
When are off-duty officers required to stop and assist a disabled motorist?
When the motorist presents a traffic hazard in the roadway
What identification items are recommended for off-duty officers during traffic stops?
Department approved ball cap, ‘POLICE’ wrist strap, and badge when feasible
