Special event planning

Question 1

Where is the mailing address indicated on Form #104?

Answer 1

Near the top of the form

Question 2

What does the BOSO event coordinator do with the completed Form #104?

Answer 2

Emails a copy to the Fiscal Office for tracking

Question 3

What are the responsibilities of the fiscal officer upon receiving a reimbursement check?

Answer 3

Enters payment amount into PeopleSoft and creates a deposit slip

Question 4

What does the fiscal officer do with the deposit slip and check once created?

Answer 4

Forwards both to the LFUCG Department of Revenue

Question 5

What action does the fiscal officer take towards the department’s overtime account?

Answer 5

Credits the department’s overtime account

Question 6

What kind of report does the fiscal officer forward to BOSO monthly?

Answer 6

Traffic Overtime Reimbursement Report

Question 7

When should the BOSO Traffic Section notify event organizers about overdue reimbursements?

Answer 7

30 and 60 days past due

Question 8

What is the responsibility of the BOSO Traffic Section if reimbursements are not received within 90 days?

Answer 8

Notify the Executive Officer to consider legal assistance in collecting the past due amount

Question 9

Who is responsible for preparing a list of special equipment needed for the protection detail?

Answer 9

The designated BOSO protection detail coordinator.

Question 10

What considerations should be made regarding officers’ soft body armor for a protection detail?

Answer 10

Ensuring officers assigned have their issued soft body armor readily available.

Question 11

What does the BOSO protection detail coordinator coordinate with in planning the protection detail?

Answer 11

The Emergency Response Unit Commander or designee.

Question 12

What is the purpose of advance planning and reconnoitering of travel routes and alternatives?

Answer 12

To ensure effective planning and response in the protection detail.

Question 13

Who should Explosive detection canine teams coordinate with for advance inspections in a special event?

Answer 13

Under the direction of the Hazardous Devices Unit.

Question 14

What is the responsibility of the BOSO event coordinator regarding expenses for special events?

Answer 14

Preparing and submitting Lexington Police Department Invoices for reimbursement.

Question 15

How should adjustments in listed services for special events be handled?

Answer 15

Documented on a revised Special Event Assignment Cost Estimate.

Question 16

What should be done after a special event is over in terms of invoicing?

Answer 16

The BOSO event coordinator should promptly complete a Lexington Police Department Invoice.

Question 17

What authority is responsible for planning and coordinating law enforcement services at special events?

Answer 17

The Bureau of Special Operations (BOSO).

Question 18

What is the procedure for special events requests received by the Lexington Police Department?

Answer 18

Requests are forwarded to the Bureau of Special Operations assistant chief for review and recommendation to the Office of the Chief.

Question 19

Who designates an event coordinator for the department at special events?

Answer 19

The BOSO assistant chief designates a BOSO supervisor as the event coordinator.

Question 20

What factors must the BOSO event coordinator consider when reviewing the need for resources at a special event?

Answer 20

Logistical requirements, command post location, coordination with other agencies, communications plan, staging areas, etc.

Question 21

What report is prepared and submitted by the BOSO event coordinator after large scale special events?

Answer 21

An After Action Report (Form #259) submitted to the BOSO assistant chief.

Question 22

What does a protection detail involve?

Answer 22

A team of officers responsible for protecting and escorting dignitaries, high-profile individuals, witnesses, and others.

Question 23

Which unit is responsible for the supervision of protection details within the Lexington Police Department?

Answer 23

The Bureau of Special Operations.