Special event planning Flashcards
Where is the mailing address indicated on Form #104?
Near the top of the form
What does the BOSO event coordinator do with the completed Form #104?
Emails a copy to the Fiscal Office for tracking
What are the responsibilities of the fiscal officer upon receiving a reimbursement check?
Enters payment amount into PeopleSoft and creates a deposit slip
What does the fiscal officer do with the deposit slip and check once created?
Forwards both to the LFUCG Department of Revenue
What action does the fiscal officer take towards the department’s overtime account?
Credits the department’s overtime account
What kind of report does the fiscal officer forward to BOSO monthly?
Traffic Overtime Reimbursement Report
When should the BOSO Traffic Section notify event organizers about overdue reimbursements?
30 and 60 days past due
What is the responsibility of the BOSO Traffic Section if reimbursements are not received within 90 days?
Notify the Executive Officer to consider legal assistance in collecting the past due amount
Who is responsible for preparing a list of special equipment needed for the protection detail?
The designated BOSO protection detail coordinator.
What considerations should be made regarding officers’ soft body armor for a protection detail?
Ensuring officers assigned have their issued soft body armor readily available.
What does the BOSO protection detail coordinator coordinate with in planning the protection detail?
The Emergency Response Unit Commander or designee.
What is the purpose of advance planning and reconnoitering of travel routes and alternatives?
To ensure effective planning and response in the protection detail.
Who should Explosive detection canine teams coordinate with for advance inspections in a special event?
Under the direction of the Hazardous Devices Unit.
What is the responsibility of the BOSO event coordinator regarding expenses for special events?
Preparing and submitting Lexington Police Department Invoices for reimbursement.
How should adjustments in listed services for special events be handled?
Documented on a revised Special Event Assignment Cost Estimate.
What should be done after a special event is over in terms of invoicing?
The BOSO event coordinator should promptly complete a Lexington Police Department Invoice.
What authority is responsible for planning and coordinating law enforcement services at special events?
The Bureau of Special Operations (BOSO).
What is the procedure for special events requests received by the Lexington Police Department?
Requests are forwarded to the Bureau of Special Operations assistant chief for review and recommendation to the Office of the Chief.
Who designates an event coordinator for the department at special events?
The BOSO assistant chief designates a BOSO supervisor as the event coordinator.
What factors must the BOSO event coordinator consider when reviewing the need for resources at a special event?
Logistical requirements, command post location, coordination with other agencies, communications plan, staging areas, etc.
What report is prepared and submitted by the BOSO event coordinator after large scale special events?
An After Action Report (Form #259) submitted to the BOSO assistant chief.
What does a protection detail involve?
A team of officers responsible for protecting and escorting dignitaries, high-profile individuals, witnesses, and others.
Which unit is responsible for the supervision of protection details within the Lexington Police Department?
The Bureau of Special Operations.
