Police radio procedure Flashcards
What should officers do when encountering a subject with a ‘Silent Hit’?
Officers shall not make an arrest unless unrelated circumstances dictate. They should gather info and complete FI.
How should officers handle ‘Silent Hits’ from the FBI?
Consider ‘Silent Hits’ confidential and do not share information with unauthorized individuals.
Is a ‘Silent Hit’ enough for officers to make an arrest?
No, officers should not arrest solely based on a ‘Silent Hit’.
What should officers do upon receiving a ‘Silent Hit’ from NCIC?
Contact E911 to request a second check to ensure proper recording.
What procedure should officers follow when E911 receives a ‘Silent Hit’?
Acknowledge with ‘Signal 10’ and gather detailed information about the subject.
Where should ‘Silent Hit’ and requesting agency be noted in the documentation?
On the top line of the narrative section and across the top of any accompanying memorandum.
What must officers do with the completed field interview documentation?
Turn it in to Central Records which forwards a copy to the Intelligence Unit.
When officers receive ‘Silent Hits’ from the FBI, what guidelines should they follow?
Follow the guidelines provided in the message regarding contacting the Terrorist Screening Center.
What is the procedure if there are no officers available to respond to emergency calls?
Dispatch patrol sergeants to Priority I or II calls, hold non-emergency calls until an officer is available.
How are Priority I and II calls dispatched in terms of sequence?
Two tone alert, primary officer # and backup officer # mentioned, nature of call, location, complainant.
What additional information may be included in supplemental broadcasts for Priority I and II calls?
Suspects’ number, gender, race, suspect physical descriptors, clothing description, vehicle details, presence of weapon(s), injuries, hazardous conditions.
Which types of calls shall be simulcast on all non-restricted talk groups/channels?
Signal 7, Silent Signal 7, Robbery, Vehicle Pursuit, Tactical and specialized units operations.
How are Priority III and IV calls dispatched in terms of sequence?
Officer(s) assigned, officer acknowledgement, nature of call, location, complainant, officer acknowledges receipt, E911 announces time.
In what sequence is general information broadcasted, such as Attempts to Locate (ATLs) and missing persons?
Single tone alert, officer(s) to whom the message is directed, the nature of the broadcast, message, E911 announces time.
When should ATLs be broadcasted in terms of talk groups/channels?
ATLs should be broadcasted at least once on all appropriate talk groups/channels.
What standardized formats should officers use when relaying information?
Officers should use formats consistent with department procedures and training.
What types of incidents fall under Priority I?
Incidents involving potential imminent danger or threat to human life.
What response authorization do officers have for Priority I incidents?
Authorized to respond using emergency lights and siren.
What are the Patrol Supervisors’ responsibilities for Priority I incidents?
Ensure proper officer response, notify E911, direct modifications if needed.
What are E911’s responsibilities for Priority I incidents?
Restrict use of designated talk group/channel as needed.
What kinds of incidents are categorized as Priority II?
Incidents involving potential imminent threat of loss of property or significant property destruction.
How should officers respond to Priority II incidents?
Similar responsibilities and response options as Priority I calls.
What do Priority III incidents involve?
Crimes in progress/non-emergency incidents.
What is the recommended response for officers to Priority III incidents?
Respond without emergency equipment, observe traffic laws, proceed directly to the scene.
What are the E911 options if an officer encounters a situation while en route to a Priority III call?
Advise officer to handle situation, acknowledge delay, dispatch another officer.
What type of incidents are categorized as Priority IV?
Service calls, taking reports of criminal activity not in progress.
What details should a request or court order contain for police-related E911 recordings?
Event number, Date of Incident, Location of Incident, Names and officer numbers, Detailed description
Where should governmental agencies direct written requests for police-related E911 recordings?
To the police department’s Bureau of Administration, Central Records, Open Records Unit
Who manages the secure handling and storage of all E911 recordings?
E911 per its established procedures
What is the suggested unit response for an abandoned vehicle creating a hazard?
1 Unit Out of Traffic
How many units are suggested for an aircraft crash at an active scene?
2 Units, Supervisor, Division of Fire, Blue Grass Airport Department of Public Safety
How many units are needed for a bomb threat in progress?
1 Unit, Supervisor, Division of Fire
What is the suggested response for a cold check report?
Refer to the County Attorney’s Office
How many units are suggested for a demonstration or riot in progress?
2 Units, Supervisor
What is the suggested response for a drowning report?
1 Unit and Division of Fire
How many units are needed for a foot pursuit in progress?
2 Units, Supervisor
How many units are dispatched for a hit and run with non-injury?
1 Unit
How many units are dispatched for a hit and run with injury and EC unit involved?
2 Units, Supervisor, EC Unit, BOI
What is the procedure for a harassment communications report?
Refer phone company, 1 Unit, Phone Report, or Citizen Online Report
How many units respond to a homicide report?
2 Units
How is an identity theft report handled?
1 Unit, Citizen Online Report, or Phone Report
What is the response for a kidnapping in progress?
2 Units, Supervisor
For a large crowd or unruly behavior, how many units are dispatched?
2 Units
How many units are dispatched for larceny from auto in progress?
2 Units
How many units are dispatched for a motor vehicle complaint involving a moving hazardous violation?
1 Unit
How many units are dispatched for narcotics use or sales in progress?
2 Units
What is the response for a noise disturbance in progress?
1 Unit
How many units are dispatched for a suspicious activity in progress?
2 Units
What is the response for a terroristic threatening in progress?
2 Units
How many units are dispatched for a theft in progress where the value is over $500?
2 Units
How many units are dispatched for a suicide attempt in progress?
2 Units
What does a High-Low Tone in the Tone Alert System signify?
It indicates an officer needs assistance (Signal 7) message is about to be broadcast.
In police radio procedure, when should an officer use ‘Break Headquarters’?
When needing assistance, during a major emergency, or to communicate critically important information.
What actions should officers take when a Signal 7 is announced?
Respond if nearby, dispatch an EC Unit, and terminate emergency response upon signal cancellation.
When may officers request event numbers according to the procedure?
At any time during the assigned call or upon initiation.
What does ‘Code 18’ represent in the context of police events?
It is used when the computer aided dispatch (CAD) is unavailable as a temporary event number.
What is the procedure if an officer does not promptly respond to initial contact attempts?
E911 makes subsequent contact attempts, then notifies the officer’s supervisor.
What should the supervisor do if an officer does not respond to E911 calls?
The supervisor shall ascertain why the officer did not respond.
Who should the supervisor contact after speaking with the officer?
The supervisor will contact the Patrol Duty Commander and provide a verbal update.
Who decides if any written documentation of an incident is required?
The Patrol Duty Commander decides if written documentation is required.
Who is responsible for the development and maintenance of a simulcast procedure?
E911 is responsible for the development and maintenance of a simulcast procedure.
What are the responsibilities of the police department regarding radio channel assignments?
The police department is responsible for talk group/channel assignment and police radio numbers.
What should an officer do to report a road or traffic hazard?
Provide E911 with the location and details and request appropriate assistance.
How long are digital recordings required to be retained by E911?
Digital recordings are required to be retained for a minimum of 60 days.
Who can request to review police-related E911 telephone or radio recordings?
Department supervisors and officers with supervisory approval can review recordings.
Where should officers submit a written request for a copy of a recording?
Officers should submit a written request to the Bureau of Administration, Central Records, Open Records Unit.
How should officers respond on the radio to indicate they have received information?
They should respond with ‘10-4’ unless assistance is needed.
What is the recommended time limit for segments when relaying lengthy radio messages?
Segments should not exceed twenty (20) seconds.
What should officers do if their lengthy message does not require the use of the radio?
They should use a telephone, if possible, to relay the information.
How are out of service activities, like meal breaks, reported/requested?
They are reported/requested via radio, not over the telephone or through an MDC.
What is the maximum duration for requested meal breaks per shift?
Requested meal breaks shall not exceed 30 minutes per shift.
During meal breaks, what should officers do?
They should monitor radio traffic and be prepared to respond to emergency calls.
How long can officers be on a meal break before being automatically marked back in service?
After 30 minutes, officers on meal breaks shall automatically be marked back in service.
When clearing from a call for service, how should officers report being back in service?
By voice transmission providing only a disposition code, unless more information is requested.
What can an officer do to request additional officers for a dispatched call?
Officers have the discretion to request additional officer(s) based on the situation.
What is the primary response consideration for calls for service incidents?
The primary response consideration is the safety of the community and responding officers.
What is the purpose of the outlined policy?
To establish procedures for efficient response to calls and proper radio use.
What should department employees do with radio and MDC communications equipment?
Operate in compliance with FCC rules, using appropriate language and demeanor.
How should all radio and MDC communications be restricted?
To official business, using concise language and proper procedures.
What is the policy regarding citizen requests to see or speak to an officer?
An officer shall be dispatched either in person or to call based on citizen’s request.
In what circumstances does the department serve as a single point of contact for assistance?
Making victim and witness assistance and information available 24 hours a day.
If a citizen requests the identity of a complainant on a call, what should employees do?
Inform the citizen to submit an open records request for that information.
How do the Lexington Police Department and E911 work together?
Efficiently respond to calls for service and requests for assistance.
What is the function of E911 within the Lexington-Fayette Urban County Government?
To answer citizens’ calls requesting help and dispatch appropriate assistance.
What security measures are in place in the E911 center at police headquarters?
Access restriction to authorized personnel and automated Halon fire suppression system.
What is the responsibility of the police department regarding compliance with CALEA and KACP standards?
Continued compliance with applicable standards related to the communications function.
Which department office serves as the liaison to E911 as needed?
Bureau of Administration office.
What resources must E911 have immediate access to from the department?
Patrol Duty Commander, duty roster, employee contacts, service area maps, officer status indicators, and department policies.
What radio talk group/channel equipment does the department have?
Multichannel talk group/channel mobile and portable radio equipment.
What type of language should department officers use for all transmissions?
Plain language.
What system permits a permanent record of service requests or self-initiated activities?
CAD (Computer Aided Dispatch) system.
What information should be recorded for all requests for service in the field-reporting program?
Control number, date/time of request, complainant details, incident type/location, primary/backup officers, dispatch/arrival/return times, and incident disposition.
How should department employees acknowledge voice communication?
By clearly acknowledging any voice communication directed to them.
What should officers do upon receiving a message or dispatched call?
Respond with unit number and ‘clear’.
How should officers announce their arrival at the scene of a dispatched call location?
State their unit number and that they are ‘10-97’.
How should department employees notify E911 of self-initiated police activity?
By voice transmission as soon as practicable.
When will E911 notify a patrol supervisor according to the notes?
When the third and subsequent calls are dispatched to a location for the same problem.
What is required of officers assigned to the Bureau of Patrol or Bureau of Special Operations?
To be in service in their assigned beats or areas and available for calls on the radio during their shifts.
What factors determine the priority of call assignments according to the notes?
Depends on many factors, initially the responsibility of E911 employees.
What must officers base their decision on when prioritizing calls in the field?
Comparative urgency, risk to life and property, and the availability of additional employees.
Who can override any call prioritization initiated by an officer?
Police supervisors or commanders.
What is the responsibility of responding officers according to the notes?
The decision to respond in an emergency manner to a call for service.
