Property and evidence procedures Flashcards
1
Q
How are transfers of custody of DEA controlled substances documented?
A
Transfers are documented on a Property and Evidence Record (Form #263).
2
Q
Where are narcotics detection canine training aids stored?
A
Training aids are stored by the Canine Unit supervisor under lock in a secure area.
3
Q
Who maintains an electronic log for controlled substances used as training aids?
A
The Canine Unit supervisor or designee maintains the electronic log.
4
Q
What should be done in case of any loss of controlled substances?
A
Immediately notify Bureau of Administration and Public Integrity Unit Inspector in writing.
5
Q
Who inspects controlled substances quarterly and how is it initiated?
A
Public Integrity Unit Inspector initiates and documents quarterly inspections.
6
Q
What is the role of the Property and Evidence Unit supervisor during inspections?
A
Inspect the sealed packages, weigh each package separately, and document any changes.
7
Q
Who observes the return of sealed packages and what is done during the observation?
A
Public Integrity Unit Inspector observes the return for damage and weight discrepancies.
8
Q
When will designated FCCC Bureau of Professional Standards officers book evidence into the Property and Evidence Unit?
A
Only on Wednesdays during regular business hours.
9
Q
What employee number does Fayette County Community Corrections always use when entering evidence?
A
00099.
10
Q
During which days and hours can outside agency employees pick up items booked into the Property and Evidence Unit?
A
Monday through Friday, 8:00 a.m. to 4:30 p.m.; excluding holidays.
11
Q
What happens if evidence booked by a department officer on behalf of an outside agency and without local charges is not picked up within 30 days?
A
It will be shipped to the outside agency by a Property and Evidence Unit employee.
12
Q
Under what circumstances will vehicle parts related to hit and run collisions be booked into the Property and Evidence Unit?
A
Only if they are related to a Collision Reconstruction Unit (CRU) or vehicular assault investigation.
13
Q
What should officers do with identifiable parts related to hit and run collisions instead of booking them into the unit?
A
Photograph and upload as digital evidence.
14
Q
Where should officers refer to for additional information related to booking vehicles?
A
GO series 1979-01 Vehicle Procedures.
15
Q
To which procedures should officers refer to for SAECK procedures?
A
GO series 2016-06 Sexual Assault Investigations.
16
Q
What should happen to all registered or certified mail received during normal business hours in Central Records?
A
It will be signed for by a Central Records employee and placed in the Central Records mail room.
17
Q
How should larger envelopes and all boxes be handled when received through registered or certified mail in Central Records?
A
They should be entered on the delivery log, and the intended recipient should be notified of their arrival.
18
Q
What is the purpose of the digital evidence categories?
A
To assist employees in choosing the correct categories for BWC recordings and other digital evidence.
19
Q
How can employees seek additional assistance with digital evidence categorization?
A
By contacting a supervisor if additional assistance is needed.
20
Q
What does the category ‘Non-Evidentiary’ (01) entail?
A
It is used for digital evidence with no evidentiary value from situations with no enforcement action.
21
Q
Provide examples of situations falling under the ‘Evidentiary’ (02) category.
A
Suspect interviews, victim or witness interviews, collisions with serious injuries, etc.
22
Q
What is the retention period for ‘Traffic Citation Only’ (03) category?
A
1 year retention period for digital evidence related to traffic stops with only traffic charges.
23
Q
Which category is used for digital evidence from traffic stops with a warning citation issued?
A
Traffic Stop - No Citation (04) with a 30-day retention period.
24
Q
When should the ‘Arrest/Criminal Citation’ (05) category be used?
A
For encounters where a criminal citation was issued or an arrest was made.
25
What is the significance of the 'Homicide' (07) category?
It is used for digital evidence related to investigations of homicides and has indefinite retention.
26
Under what category should digital evidence related to a critical incident be classified?
Under 'Critical Incident/Response to Resistance' (08) with a 5-year retention.
27
Which category has a manual retention schedule and is used for DUI investigations?
'DUI' (06) category with recordings considered as confidential for official purposes only.
28
Where should items such as power equipment or motorcycles with gasoline be placed during normal business hours?
In the small section of the fenced annex cage behind headquarters with accompaniment from a Property and Evidence Unit employee.
29
After normal business hours, where should items containing gasoline or flammable materials be placed?
The booking employee must place them in the fenced annex cage behind headquarters.
30
What should employees do if items containing gasoline or flammable materials are leaking?
Employees should use their judgment and not transport them if they are leaking to avoid potential hazards.
31
Who is responsible for providing the key for the small section of the fenced annex cage after normal business hours?
The key is available from the Property and Evidence Unit or Central Records employees after normal business hours.
32
Where should a small quantity of consumer fireworks be placed within headquarters?
They should be placed in the metal storage magazine within the small section of the fenced annex cage.
33
What should be done with large quantities of gasoline or other flammable liquids or combustible materials?
They should be taken by the booking employee and placed in the fenced police impound lot at Fleet Services.
34
Who is responsible for forwarding an electronic copy of the Property and Evidence Record to the Technical Services Unit supervisor for items placed in the police impound lot?
Property and Evidence Unit employees are responsible for forwarding the electronic copy on the next business day.
35
What should employees do upon locating explosive items of evidence at a scene?
Employees should not attempt to move or transport these items and must notify a supervisor.
36
Who should be notified upon taking possession of a large quantity of property or evidence consumer fireworks?
A supervisor should be notified, who is responsible for informing the Hazardous Devices Unit (HDU) to respond.
37
How should all money, including counterfeit money, be packaged before booking?
Money must be packaged separately from other items and sealed with evidence tape.
38
When should the total amount of booked money be counted by a booking employee and a supervisor?
When the total amount is five hundred dollars or more, it must be counted by a booking employee and a supervisor.
39
What should case officers do upon taking possession of a large quantity of consumer fireworks or display fireworks?
They should notify a supervisor, who then contacts the Hazardous Devices Unit (HDU) for response and storage.
40
What procedure should be followed when money totaling $500 or more is seized?
Take photographs and book the money into evidence.
41
How long is money typically held as evidence in cases related to controlled substance charges?
180 days.
42
Where is money stored by the Property and Evidence Unit once under its control?
In the drug/money room located within the property room.
43
Who is responsible for arranging the deposit of money seized as evidence in a bank after 180 days?
LFUCG Department of Finance.
44
What should the Commonwealth's Attorney's office notify when money is held as evidence?
Court, defendant's attorney, and about the 180-day retention time frame.
45
What special circumstances may waive the 180-day retention time limit for money held as evidence?
Defendant's attorney request or DNA on the money.
46
Which money, when retained as cash, is not subject to the 180-day retention time limit?
Money with special evidentiary value like traceable serial numbers or collectible currency.
47
How should case officers handle money with special evidentiary value when retained as evidence?
Note reasons for retention on Property and Evidence Record, or consult a prosecutor if unsure.
48
What happens to foreign currency seized in amounts exceeding $500?
It will be evaluated for currency conversion.
49
What is the procedure if a service is unsuccessful after a 90-day waiting period?
It will be returned to the fiscal officer for stop payment and a new check will be coordinated.
50
How should jewelry high in value be packaged and stored?
Packaged separately, sealed with evidence tape, and stored by Property and Evidence Unit employees.
51
What safety precautions should be taken when handling dangerous drugs and narcotics?
Employees should use personal protective equipment, and substances should be sealed and initialed.
52
When should all dangerous drugs, narcotics, and non-controlled drugs be booked?
Before the employee goes off duty.
53
How should a package containing a powdered substance be handled prior to booking?
It should be placed within an approved sealed zipper baggie or similar container.
54
When should employees log items being booked on Form #350, Evidence and Property Log?
The date, time, case number, and a brief description must be logged.
55
What are the normal business hours for the property room for employees?
Monday to Friday, 8:00 a.m. to 4:30 p.m., excluding holidays.
56
What type of packaging materials can employees obtain for property or evidence?
They can obtain packaging materials like envelopes, paper sacks, or boxes.
57
How should evidence packages be sealed to be considered properly sealed?
Tape shall be used to seal the openings, marked with initials and employee number.
58
How should found property and personal property be packaged in relation to evidentiary items?
They must be packaged separately from any evidentiary items.
59
What should be done with items containing possible biohazard material?
They should be properly labeled on the outside of the package.
60
What should officers not do in terms of human remains as evidence?
Officers shall not book in any human remains as evidence.
61
How should firearms, knives, and other weapons be handled when booking?
Firearms should be unloaded and packaged separately, knives treated cautiously.
62
Who should add the category 'Denied Open Records Request' to digital evidence?
An Open Records Unit employee
63
Which category is used for recordings of officers driving to a call they never arrived at?
Emergency Response - Never Arrived
64
How long should digital evidence related to DOT inspections be retained?
Two years
65
What is the purpose of the 'Redaction' category for digital evidence?
For digital evidence which has been redacted by Open Records Unit employees
66
Who is authorized to view digital evidence under the 'Restricted' category?
Only authorized employees
67
When should an Officer use the 'CEW Logs' category for digital evidence?
For Taser logs uploaded to the current department storage solution
68
How should crack rocks be weighed during booking?
Crack rocks should be weighed in their package with an approximate weight noted.
69
What should officers do with syringes not related to a criminal charge?
Syringes not related to a criminal charge should be immediately discarded into a sharps container.
70
Where should dangerous drugs and narcotics booked after normal business hours be stored?
They should be placed in the designated storage container located in the property annex room.
71
What is the purpose of the MedReturn Box?
To provide a free, anonymous, safe option to dispose of medications.
72
How should officers book syringes in relation to a criminal charge?
Syringes should be placed in a clear syringe tube and emptied if testing is anticipated.
73
What should a booking employee do with items in the fenced annex cage?
Place the items within, lock the cage, and note 'CAGE' on Form #350.
74
When should items not be placed in the fenced annex cage?
If they would not be accepted by a Property and Evidence Unit employee during normal business hours.
75
How should evidence containing flammable liquids be stored?
In the Division of Fire and Emergency Services Arson Unit storage room after supervisor approval.
76
What steps should be taken before seizing a computer or storage media device?
Take digital photographs, remove the power cord, and do not access data without proper legal authority.
77
What should be done in a networked environment before seizing a computer?
Consult the network administrator due to potential network impact.
78
Under what circumstances can a Computer Forensic Unit employee be requested?
Under special circumstances, like when dealing with multiple computers or a network server.
79
How long should evidence related to misdemeanor offenses committed against a person be held if prosecution has not been initiated?
Dispose after twelve months five years.
80
Who is ultimately responsible for the security of all property and evidence under the custody of the Property and Evidence Unit?
The Chief of Police.
81
What must an officer provide if requesting evidence to be held longer than prescribed?
Explanation in a KYOPS NIBRS Crime Case Supplement.
82
What records should the Property and Evidence Unit maintain regarding property and evidence?
Records reflecting status, date received/released, description of items, and chain of custody.
83
What should be done with digital evidence like BWC video if stored on the currently approved solution?
Provide information on the Property and Evidence Disposition Form for proper disposal.
84
After how many years should records concerning inspections and inventories of property and audits be maintained?
For a period of five (5) years.
85
Who serves as the department's property room custodian?
The civilian Property and Evidence Unit supervisor designated by the Chief of Police.
86
What is required for non-department visitors entering the Property and Evidence Unit property room?
They must complete the Property Room Entry Log indicating date, time, and purpose.
87
Who has key access to the Property and Evidence Unit property room and related storage facilities?
Only Property and Evidence Unit employees.
88
For how long should evidence related to felony offenses committed against a person be held if prosecution has not been initiated?
Dispose after five years.
89
What website address is provided for BEAST?
http://162.114.1.6/beastweb
90
What viewer must the officer download to view KSP Lab reports?
Report Viewer
91
How should the officer navigate within the BEAST web page?
Use the back button on the BEAST web page, not the internet application.
92
What should the officer remember about search criteria in Case Inquiry?
The more information to match, the harder to find a match.
93
What kind of information can the officer view when selecting a case and clicking on 'Open Case'?
Information about the case, KSP Lab analyst, type of case, and completion date.
94
What action can the officer take if the KSP Lab report is approved for release?
The officer can click on 'Download Report' to print a copy.
95
What does a submission labeled 'Assigned to Analyst' indicate?
KSP Lab analysis has not been completed.
96
What is the condition for a submission marked 'Ready for Peer Review' to be released?
The report must be peer reviewed.
97
Who can request authorization to obtain sealed packages of controlled substances for narcotics detection canines training aids?
Canine Unit supervisor
98
What controlled substances can be obtained for use as narcotics detection canine training aids?
Cocaine, heroin, methamphetamine, marijuana
99
What should the written request from the Canine Unit supervisor to the BOA assistant chief specify?
Quantities and types of controlled substances, projected length of time in custody
100
Who is responsible for receiving and documenting the receipt of DEA supplied controlled substances?
Property and Evidence Unit supervisor
101
What must be done before the sealed packages of controlled substances are signed out to the Canine Unit supervisor?
They must be sealed with department evidence tape and initialed
102
Who coordinates the repackaging of DEA supplied controlled substances into smaller quantities for training purposes?
Property and Evidence Unit supervisor
103
Which lab conducts purity testing of DEA supplied controlled substances for narcotics detection canine training aids?
Kentucky State Police (KSP) lab
104
What happens to the results of the purity testing conducted by the Kentucky State Police lab?
Forwarded to and retained by the Canine Unit supervisor for recordkeeping
105
When is the joint inventory of property and evidence conducted?
Prior to the newly appointed Property and Evidence Unit supervisor assuming management duties.
106
Who conducts the annual audit of evidence and property in the Property and Evidence Unit?
The Public Integrity Unit Inspector.
107
What is the purpose of the annual audit of evidence and property?
To ensure the integrity of the system, not to require an accounting for every item.
108
Who is responsible for preparing a documented summary of the findings of the annual audit?
The Public Integrity Unit Inspector.
109
Who performs the annual unannounced inspection of the Property and Evidence Unit property room?
A lieutenant or higher authority designated by the Chief of Police.
110
What is included in the unannounced inspection of the property room?
Random comparison of records with physical property and evidence to ensure compliance.
111
Where are the documented findings of the annual unannounced inspection forwarded?
To the Chief of Police, Bureau of Administration assistant chief, and accreditation manager.
112
What type of examinations should be offered to victims of sexual abuse according to PREA?
Forensic medical examinations.
113
Who should perform forensic medical examinations for victims of sexual abuse where possible?
Sexual Assault Forensic Examiners (SAFEs) or Sexual Assault Nurse Examiners (SANEs).
114
What is the agency required to do in offering forensic medical examinations to victims of sexual abuse?
Offer access whether on-site or off-site, without financial cost where evidentiarily or medically appropriate.
115
What is the purpose of the Property and Evidence Procedures policy?
To establish procedures for handling and disposing of property and evidence.
116
Define Chain of Custody as per the policy.
Chronological documentation of seizure, custody, control, transfer, analysis, and disposition of evidence.
117
Explain what Digital Evidence refers to based on the notes.
Evidence existing in digital formats like images, videos, or audio files.
118
What is Found Property according to the Lexington Police Department policy?
Non-evidentiary items recovered or in possession of a non-rightful owner.
119
Define Personal Property as outlined in the course notes.
Non-evidentiary property temporarily held for safeguarding for a rightful owner.
120
What is the role of a Booking Employee in the Property and Evidence Procedures policy?
Responsible for documenting, packaging, and transferring property or evidence.
121
How is Property defined in the Lexington Police Department policy?
Items not owned by the department, held for safekeeping, investigation, or forfeiture.
122
What does Records Management System (RMS) in the policy refer to?
The electronic system for storing, retrieving, and managing department records.
123
What are Designated civilian Central Records employees authorized to do per the policy?
Accept and book found property when an officer is unavailable immediately.
124
Who authorizes the disposal of marijuana via a controlled open air burn at the Haley Pike landfill?
BOA Assistant Chief or designee
125
What is the responsibility of the Property and Evidence Unit supervisor regarding marijuana disposal?
Request authorization and coordinate the controlled open air burn process.
126
Which individuals should be witnesses to the open air burn disposal of marijuana?
BOA assistant chief or designee, lieutenant/supervisor of Narcotics Enforcement Unit, PIU Inspector or designee.
127
How are firearms booked as evidence disposed of?
Through court orders - forfeited to department, transferred to Kentucky State Police, released to specified person, or to rightful owner.
128
Which form authorizes the release of firearms to the rightful owner?
Property and Evidence Disposition Form (Form #320)
129
What is the responsibility regarding overcrowded conditions in the Property and Evidence Unit?
Proper disposition of all stored property and evidence within six months after legal requirements.
130
When should officers give a final disposition on items with no evidentiary value?
Within six months after legal requirements have been satisfied.
131
In cases involving forfeiture, what should officers ensure?
Ensure a court order is issued and delivered to the Property and Evidence Unit.
132
How should officers indicate which items should be held or disposed of by the Property and Evidence Unit?
By completing the Property and Evidence Disposition Form (Form #320).
133
Who can check out evidence for court or investigation?
Authorized employees such as the case officer, officers on the Property and Evidence Record, etc.
134
How is the transfer of custody recorded when evidence is checked out?
A Property and Evidence Unit employee scans the item's barcode to record the transfer in the RMS.
135
What should officers do if evidence is not needed for court purposes anymore?
Return the evidence to the Property and Evidence Unit.
136
When should evidence be returned to the Property and Evidence Unit for investigative purposes?
Prior to going off duty.
137
What should officers do with evidence after 4:30 p.m. if still needed for court or investigation?
Place the evidence in the property annex room.
138
What should be done with any stolen property recovered that is evidence related to theft or robbery?
It should be processed as outlined, including arranging for photographs, completing forms, and returning to the rightful owner.
139
What items can be accepted in the MedReturn Box?
Prescription and over-the-counter pills, vitamins, medicated ointments and lotions, pet medication.
140
What items are not accepted in the MedReturn Box?
Liquids, aerosol cans, biohazard waste, needles.
141
How many keys secure the MedReturn Box?
The MedReturn Box is secured by two differently keyed locks.
142
Who holds the keys to the MedReturn Box?
One key is with the Property and Evidence Unit, the other with the Public Integrity Unit.
143
What happens if unauthorized items are found in the MedReturn Box?
Unauthorized items are documented in a memo and processed for disposal.
144
How are medicines from the MedReturn Box processed?
They are placed in a package, sealed, weighed, and documented.
145
Where are perishable evidence items stored after hours?
Perishable items are placed in the property annex room refrigerator after normal business hours.
146
When can unopened alcoholic beverage containers be booked?
Exceptions are made in cases involving age or serious injury collisions.
147
Can coolers used solely for alcohol storage be accepted as evidence?
No, coolers used only for alcohol storage will not be accepted.
148
How are large items of evidence secured after normal business hours?
Large items that cannot be secured in the annex room may be secured in the fenced area.
149
How should Central Records employees deliver found property to the Property and Evidence Unit?
Directly into the custody of the Property and Evidence Unit during its normal business hours.
150
What form must be completed and printed when delivering found property to the Property and Evidence Unit?
Property and Evidence Record (Form #263).
151
What procedures must the Property and Evidence Unit follow for unclaimed found property after 90 days?
Refer to section AA. Property and Evidence Release Requirements.
152
When can an officer book suspected stolen property as evidence without charging the individual with a crime?
If there is reasonable, articulable suspicion that the property is stolen and the owner cannot be identified.
153
How should officers identify the individual when booking suspected stolen property?
As the Suspect on the Property and Evidence Record Form (Form #263).
154
What should a detective do if unable to identify a rightful owner for suspected stolen property after 60 days?
Contact the Property and Evidence Unit and update the Property and Evidence Record Form.
155
What should the detective do if the booked item is categorized as Found Property after 90 days?
Submit a Property and Evidence Disposition Form (Form #320) to release the property to the individual.
156
How should personal property of an injured person be handled?
If circumstances prevent transferring to the hospital, place it in the Property and Evidence Unit.
157
What should officers do with personal property obtained at the time of arrest?
Transfer it to Fayette County Community Corrections while booking the prisoner.
158
When should officers collect and handle personal property at the scene of natural death or other incidents?
When it is not considered evidence and needs to be secured for safekeeping.
159
How should very large edged weapons be handled prior to booking?
Wrapped with cardboard
160
What must firearms have prior to booking to prevent firing?
Cable tie inserted into the weapon
161
What sticker must be dated and initialed for boxed firearms?
Green 'Made Safe' sticker
162
Where should a firearm be placed if booked after normal business hours?
Designated storage containers in the property annex room
163
What information should be noted for each firearm in the electronic Property and Evidence Record?
Brand, caliber, model, and serial number
164
What safety precautions should be taken when booking black powder weapons?
Treat and handle as if loaded
165
What should be done with the percussion cap on a black powder weapon?
Removed by lifting off and booked separately
166
How should employees handle highly flammable items in the Property and Evidence Unit?
Not place them in the property or annex room
167
How should ammunition be packaged when submitted as property or evidence?
Packaged separately in approved storage containers
168
Who delivers checks issued by the LFUCG Department of Finance to the fiscal officer?
Designated Central Records employee(s)
169
How are checks mailed to individuals if they are unable to pick them up?
Via USPS Certified Mail Return Receipt Requested service
170
What code is used by the Property and Evidence Unit to dispose of items when USPS Certified Mail Return Receipt is received?
OW
171
What should a Property and Evidence Unit employee scan and email to the fiscal officer in case of court ordered release of deposited money?
Court order
172
How should a Property and Evidence Unit employee dispose of money if it's for the Policemen’s and Firefighters’ Retirement Fund?
Update internal tracking system with a code of PFF
173
What should be sent to the fiscal officer instead of the Property and Evidence Disposition Form for 90-day unclaimed money?
Property and Evidence Record (Form #263)
174
What items may be released to the 'Finder' if not claimed by the rightful owner within 90 days?
Found property (other than firearms, contraband, credit or debit cards, and electronics).
175
When is the Property and Evidence Unit responsible to notify the 'Finder' about claiming found property?
After the found property has been in department custody for not less than ninety (90) days.
176
What happens if efforts to notify the rightful owner and 'Finder' are unsuccessful?
Property and Evidence Unit follows procedures to sell or dispose of unclaimed found property.
177
How are requests for evidence examination related to child pornography handled by the case detective?
The case detective is notified when a defense attorney requests evidence access.
178
What does the case detective do after providing the defense with access to evidence in a child pornography case?
The case detective promptly returns the evidence to the Property and Evidence Unit.
179
Who is responsible for ensuring completion and submission of drug evidence examination requests to KSP Lab?
The officer requesting the KSP Lab drug evidence examination.
180
Under what condition are additional samples of drug evidence, including marijuana, presented to KSP?
If a trial date is set and confirming testing is required.
181
How are KSP Lab result reports accessed by officers?
Officers can access reports via the KSP web portal BEAST system.
182
What considerations apply to digital photographs as evidence?
Chain of custody considerations apply to digital photographs as evidence.
183
Where should digital photographs be uploaded if the Forensic Services Unit is not utilized?
Digital photographs should be uploaded to the currently approved storage solution on any department network computer.
184
How should digital evidence files be preserved?
All digital evidence files shall be preserved as evidence and booked per current procedures.
185
Which devices should not be used for taking evidentiary photographs at collision or crime scenes?
Personal mobile communication devices should not be used for taking evidentiary photographs.
186
When should an analog recording be used?
An analog recording should only be used when it is not possible to obtain a digital recording.
187
Where should bicycles be booked according to the notes?
Bicycles should be booked and placed in the fenced annex cage at headquarters.
188
How should officers describe bicycles when completing a Property and Evidence Record?
Officers should include a full description and the serial number of the bicycle.
189
What are the booking procedures for outside agency employees?
Outside agency employees should contact E911 for a case number and complete Property and Evidence Record (Form #263).
190
What should outside agency employees provide when transporting items to headquarters?
Outside agency employees should provide the case number on the Property and Evidence Record and the package(s).
191
How should the packaging of evidence be done according to the notes?
All requirements for packaging, labeling, sealing, counting, and weighing of evidence as per policy should be followed.
192
When should an officer secure valuable personal property at a public location?
When there is no adult relative present.
193
What will the Property and Evidence Unit not accept in terms of containers?
Sealed, locked, or secure containers when contents cannot be determined.
194
Who should an employee contact if a locked container needs to be opened?
Their supervisor.
195
What must the Property and Evidence Unit supervisor approve for perishable items to be accepted?
Approval by the officer's immediate supervisor and the Property and Evidence Unit supervisor.
196
Who has the authority to refuse acceptance of items submitted in violation of policy?
The Property and Evidence Unit supervisor.
197
When does the chain of custody begin for property and evidence?
As soon as the evidence is seized by an employee or an employee takes possession.
198
How should the transfer of custody of evidence between employees be documented?
On the electronic Property and Evidence Record Form #263 using the 'field custody' tab.
199
Where should items of property and evidence be placed before an employee goes off duty?
Under the control of the Property and Evidence Unit.
200
How long should items of money be in custody before being identified and pulled from the shelf?
More than 180 days, unless determined to have special evidentiary value.
201
Who must be present during bank deposit preparation according to the notes?
Property and Evidence Unit employees and a witness employee from another unit.
202
What form is used for documenting discrepancies in deposited items?
Item Discrepancy Form (Form #372).
203
Where is the spreadsheet listing the international barcode (IBC) numbers and money amounts maintained?
On the G drive by the Property and Evidence Unit.
204
What action should the Property and Evidence Unit take when transferring money to the Department of Finance for deposit?
Email a copy of the spreadsheet to the fiscal officer and request a deposit ticket be prepared.
205
What needs to be indicated on a photocopy of a person's government issued ID for issuing a check?
Check Request and the case number.
206
What is required for a check to be issued to a person by Central Records employees?
Completion of a Property and Evidence Disposition Form (Form #320) by the case officer.
207
When can a person pick up their actual cash according to Property and Evidence Unit procedures?
When informed that it is currently available for pickup.
208
What information should be included when returning stolen property?
A proper description of the items and contact information of the rightful owner(s).
209
What should officers do if they need printed photographs of stolen property for court?
Contact FSU in advance of their court date to request printed photographs.
210
In shoplifting cases, who can retain evidence recovered before the officer's arrival?
The business personnel can retain the evidence.
211
When can shoplifting evidence be field released to a representative of the business?
When recovered by the officer at another location and out of business's control.
212
How should officers notify the owner of recovered stolen property that is booked as evidence?
Attempt to identify and notify the owner by telephone, in person, or by letter.
213
How can evidence be disposed of according to the Property and Evidence Procedures?
With authorization from booking officer, supervisors, court order, or prosecutor.
214
How should controlled substances be disposed of according to the procedures?
Via commercial incineration as authorized by the BOA Assistant Chief.
