Compensation, benefits, and conditions of work Flashcards
When is Level 1 Administrative Assignment used?
When an officer is involved in a significant event resulting in death or serious injury.
What are the restrictions under Level 1 Administrative Assignment?
Avoiding exercise of police authority, not wearing uniform, concealing carried items, and more.
Under Level 2 Administrative Assignment, what triggers reassignment?
Alleged violation of department policy, misdemeanor, or non-felony offense.
What are the restrictions under Level 2 Administrative Assignment?
Avoiding police authority, not wearing uniform, concealing carried items, among others.
When is an officer relieved of sworn status under Level 3?
When an officer fails to meet qualification standards with their duty weapon.
What is the eligibility criteria for reinstatement after ceasing work for the division?
Successfully completing probationary period, not being dismissed, and making a written reinstatement request.
Who determines if a person meets the current requirements for the reinstated position?
The Director of Human Resources.
When can a reinstated member be eligible for a merit increase?
After completing six (6) months of service following reinstatement.
What is the rate of pay for a reinstated member upon reinstatement?
Set at the current pay grade assigned to former position, not lower than minimum step.
How is prior service time considered for a reinstated member?
Not counted for determining seniority or entitlement to vacation, sick leave, or longevity pay.
What should correspondence relating to reinstatement be forwarded to?
The Director of Human Resources.
What is the purpose of General Order G.O. 1992-07K?
To outline procedures related to compensation, benefits, conditions of work, reinstatement, and in processing/out processing.
What policies must the Lexington Police Department comply with according to the course notes?
All applicable sections of the Code of Ordinances, other government directives, state and federal laws, and collective bargaining agreements.
When should employees complete out processing procedures?
When they retire, resign, are terminated, or will be absent for over 30 calendar days.
What is an Administrative Assignment according to the definitions provided?
Involves placing an officer in one of the administrative assignment levels until the conclusion of an inquiry/investigation.
Define Disability Leave as per the course notes.
When an employee is medically required to be absent due to an event and cannot perform any substitute work.
What is meant by an ‘Event’ in the context of the course notes?
An event refers to an accident, incident, injury, illness, or temporary medical condition resulting in specific administrative actions.
What encompasses Extended Leave according to the course notes?
Forms of leave that exceed 30 calendar days.
Explain the concept of Military Leave based on the provided information.
Leave for employees absent from regular duties while in service under military orders of the state or the United States.
Describe what Modified Duty involves according to the course notes.
Transfer to limited-capacity substitute work based on medical work limitations.
What details should be documented for each court appearance in PeopleSoft?
Specific court, Defendant’s Name, Charge, Time, Time earned for travel, Case jacket/evidence pick up.
What must overtime requests include in PeopleSoft?
Specific details like Time Reporting Codes, Combo Code, User Fields, and completion of Notes Section.
How should PeopleSoft time submissions be entered and approved?
Electronically, weekly, with minimal entries of hours worked per day and a Time Reporting Code.
What is the deadline for submitting previous weeks’ time entries into PeopleSoft?
10:00 a.m. each Monday.
When should supervisors or designees approve time entries in PeopleSoft?
By 10:00 a.m. each Monday.
What are the rules regarding compensatory time for exempt employees?
Refer to collective bargaining agreements or the Employee Handbook, restrictions on accumulation and use.
Is vacation, sick, and funeral leave counted as hours worked for compensatory time?
No, only holiday leave counts if claimed on a government holiday.
What happens to compensatory time upon separation of employment?
It shall not be paid unless approved by a collective bargaining agreement.
What is the maximum limit for compensatory hours that employees can accumulate?
Cannot exceed 80 hours or levels specified in the collective bargaining agreement.
Where can sick leave information be found?
Code of Ordinances Sec. 21-34 and the Employee Handbook.
How many hours of sick leave do employees accrue annually?
Employees accrue 120 hours of sick leave annually.
What is the rate at which sick leave is accumulated per month?
Sick leave is accumulated at the rate of 10 hours per month.
When will employees be paid for excess sick leave hours?
Employees accumulating in excess of 600 hours will be paid after the end of the calendar year.
What happens to unused sick leave hours upon retirement for officers with minimum service time?
Officers with minimum service time receive a lump sum distribution at their current pay rate.
What should employees do before returning to work after an extended sick leave?
Submit notification of intention to return and written medical documentation.
Who is responsible for monitoring employees for abusive use of sick leave?
Supervisors are responsible for monitoring employees for abusive use of sick leave.
What happens during a Level 3 Administrative Assignment?
The officer is prohibited from exercising police authority and their arrest powers are revoked.
What restrictions are placed on an officer during a Level 3 Administrative Assignment?
Prohibition from carrying concealed weapons, turning in department-owned items, restricted work duties.
What is the legal basis for an officer’s authorization to carry concealed weapons?
KRS 527.020 (3) and Code of Ordinances Sec. 23-9 (h) based on their sworn status.
When might an officer be placed on Level 4 Administrative Assignment?
When alleged to have committed serious violations determined by the Chief of Police.
What restrictions apply during a Level 4 Administrative Assignment?
Prohibition from exercising police authority, carrying concealed weapons, and operating department vehicles.
What actions must an officer take during a Level 4 Administrative Assignment?
Turn in any department-owned vehicles and comply with the inquiry and investigation.
Where is information on vacation leave found?
Code of Ordinances Sec. 21-33 and the Employee Handbook.
Where can employees covered under collective bargaining agreements find additional benefits information?
Their current collective bargaining agreement.
How long can employees serve on a jury with pay in a calendar year?
Up to 3 calendar months.
What happens to an employee’s pay during jury duty?
They are paid at their current hourly rate for each hour of jury duty.
How should an employee notify their supervisor about impending jury duty?
Provide a copy of the summons no later than 2 weeks prior.
What should the supervisor do upon receiving a copy of the summons for jury duty?
Forward it immediately to the Personnel Records Unit via the chain of command.
Are employees on jury duty leave allowed to retain the jury duty payment?
Yes, they are permitted to retain it in addition to their regular duty pay.
Where can information on health insurance and benefits be found?
LFUCG Intranet, Employee Handbook, city’s Benefit Center website, or by contacting the Division of Human Resources.
How can employees access information on health and wellness benefits?
Check the Employee Handbook or visit the city’s Benefit Center website.
What should medical documentation for officers on disability leave include?
Work restrictions delineated in the documentation.
How often should medical documentation be updated for officers on disability leave?
At least every thirty (30) days.
What is required for an officer to return to work while on modified duty?
A written medical statement detailing work limitations.
What are the duty restrictions for officers on modified duty?
Avoiding exercise of police authority, not wearing uniform, safely concealing carried items, among others.
Under what circumstances may officers on modified duty exercise police authority?
If a situation creates significant public safety hazard or emergency.
What is the expectation regarding off-duty employment for officers on modified duty?
Prohibited from engaging in employment requiring police authority use.
Who has the discretion to recommend substitute work for officers due to non-work-related illness or injury?
Chief of Police based on medical information and department needs.
Where can employees find additional information on disability leave and modified duty?
Code of Ordinances Sec. 21-39, CAO Policy 53, Employee Handbook, and collective bargaining agreements.
What should officers refer to for maternity duty information?
GO series 2013-01 Pregnancy and Lactation Policy.
Who determines the level of administrative assignment for officers involved in certain events?
Chief of Police or designee.
Who determines the appropriate mental health professional for the fit for duty evaluation?
Lexington-Fayette Urban County Government Division of Human Resources.
What happens after successfully completing the fit for duty evaluation?
The officer must undergo a return to regular duty interview process and possibly training updates.
When can a regular duty interview occur in the return to regular duty interview process?
It will not occur until after the fit for duty evaluation has been completed.
What does the return to regular duty interview process include?
Meetings with immediate supervisor, lieutenant, commander to assess readiness.
Who needs to be notified after each interview in the return to regular duty interview process?
Chain of command via department email with interviewer’s recommendations.
What actions can be recommended after completing the return to regular duty interview process?
Return to regular duty status, extension of status, Chaplain’s Office referral, EAP referral.
Who is responsible for determining and scheduling training updates for the returning officer?
The Training Section.
What must be completed before an officer is eligible to return to regular duty status?
All required training updates.
What is the reinstatement period for former classified civil service employees?
One (1) calendar year following the date of separation.
What are the reinstatement requirements for former employees?
Written request to Mayor, ‘satisfactory’ rating, meeting current requirements, and Mayor’s approval.
How is the rate of pay determined for a reinstated employee?
Set at the current pay grade of former position, at the same salary when separated.
When is a reinstated employee eligible for a merit increase?
On the first day of the fiscal year after completing six (6) months of service.
Is prior service time counted for determining seniority of a reinstated employee?
No, prior service time is not counted for determining seniority.
What is the purpose of out processing procedures?
To complete required steps for employees retiring, resigning, or facing extended leave.
What actions can lead to an officer being relieved from duty?
When circumstances indicate it’s in the best interest of the department.
What does suspension as a punitive action entail?
It involves the officer being suspended without pay.
Who prepares the out processing packet for employees retiring or resigning?
The BOA Assistant Chief’s office prepares the out processing packet.
Explain the role of the employee’s supervisor during out processing procedures.
The supervisor ensures the employee completes out processing procedures on their last workday.
Where does out processing begin and end as per the notes?
Out processing procedures begin and end at the BOA Assistant Chief’s office.
What happens during a recruit or probationary officer’s probationary period?
They will out-process in the Training Section.
What role does the BOA Assistant Chief’s office play during in processing procedures?
They direct returning employees completing in processing procedures.
What are the restrictions under Level 5 Administrative Assignment?
Prohibition from exercising police authority, carrying weapons, driving department vehicles, and working off-duty.
What happens under Level 5 - Suspended From Duty without Pay?
Officer is relieved of sworn status, suspended without pay pending investigation and likely termination.
What does an officer need to do in Level 5 suspension regarding weapons and equipment?
Turn in all department-owned weapons, equipment, and official credentials (badges and ID card).
Why is an officer prohibited from carrying a concealed deadly weapon under Level 5 Administrative Assignment?
Because their sworn status is revoked, hence they cannot carry any concealed deadly weapon.
What actions are forbidden under Level 5 suspension regarding uniforms and facilities?
Wearing department uniforms or badge, using facilities are not authorized.
How can a supervisor address suspected sick leave abuse?
By requiring written medical documentation to substantiate the employee’s need for absence.
Where can information on FMLA be found?
In Code of Ordinances Sec. 21-39, CAO Policy 53, Employee Handbook, and collective bargaining agreements.
What does the ADA Title I prohibit?
Prohibits employment discrimination based on disability and regulates medical inquiries.
What is required before beginning a probationary period as per Code of Ordinances Sec. 22-53.1?
A pre-employment physical examination and drug screening.
What should employees do if they sustain a work-related injury or illness?
Notify their supervisor immediately and ensure a Health and Safety Report is completed.
What form must be completed if an employee can’t perform regular duties?
LFUCG Disability Leave Request and Modified Work Form.
Where do employees get information on ADA and FMLA?
Employee Handbook and Division of Human Resources.
What happens if an employee is medically required to be absent from all work assignments?
They will be transferred to disability leave.
Where can the department’s entry-level salary information be found?
In the Employee Handbook, KRS, Code of Ordinances, or current collective bargaining agreements.
How is overtime compensation calculated?
Overtime is paid for more than 40 hours worked at 1.5 times the regular hourly rate.
When is overtime not paid for hours worked in a day?
Overtime is not paid for hours worked in excess of 8 hours per day (10 hours for the Bureau of Patrol) unless 40 hours have already been worked.
How are fractional hours credited for payment?
Fractional hours are credited in three-minute increments, with a specific proportion of an hour earned for each.
What is the process for returning equipment during in processing?
Equipment assigned to another bureau should be picked up from the same bureau during in processing.
