Dept Owned Property

Question 1

Who is responsible for the oversight of civilian employees’ and volunteers’ department issued photo identification cards?

Answer 1

The Bureau of Administration (BOA) Assistant Chief’s office.

Question 2

What actions should be taken if an officer’s department owned property is lost, damaged, or stolen?

Answer 2

The officer must promptly notify their supervisor and contact the Bureau of Administration office for assistance.

Question 3

What is the consequence of willful or negligent loss or damage to department owned equipment?

Answer 3

Reimbursement by the employee at fair market value and possible disciplinary action.

Question 4

How are inoperable department owned firearms handled for disposal?

Answer 4

They are visually presented to the Training Section commander for approval followed by documentation and disposal by the Property and Evidence Unit supervisor.

Question 5

Who is responsible for the trade or disposal of surplus firearms or parts with value?

Answer 5

The range officer, with the approval of the Chief of Police.

Question 6

What is the purpose of G.O. 1978-08G?

Answer 6

To outline inventory control procedures for department owned property.

Question 7

What is the policy regarding fixed assets valued at $1,000 or more?

Answer 7

They must be recorded and managed according to current inventory control procedures.

Question 8

What is the purpose of form INV. 014?

Answer 8

To list new fixed asset inventory numbers with attached inventory tags.

Question 9

What must be completed when transferring a fixed asset to another bureau?

Answer 9

An FA9 Form must be signed by the forwarding and receiving parties.

Question 10

Who is responsible for inventorying fixed assets valued at $5,000.00 or more?

Answer 10

The fiscal officer serves as the inventory control coordinator.

Question 11

What are the responsibilities of bureau inventory control coordinators?

Answer 11

Maintain fixed assets inventory records and submit current inventories as requested.

Question 12

What is the responsibility of each bureau assistant chief for fixed assets valued at $5,000.00 or more?

Answer 12

Responsible for the whereabouts of such assets recorded on the master inventory log.

Question 13

Who conducts an actual inventory of fixed assets upon transfer to a different bureau?

Answer 13

Incoming bureau assistant chiefs.

Question 14

What is the value range of fixed assets included in the department’s inventory database?

Answer 14

$1,000.00 to $4,999.99.

Question 15

What items are excluded from the bureau’s inventory process for fixed assets valued between $1,000 to $4,999.99?

Answer 15

Office furniture, computers, printers, and assets costing $5,000 or more.

Question 16

What form does the Division of Accounting forward for purchased fixed assets valued at $5,000 or more?

Answer 16

Form Inv. 014 (New Inventory Item Form).

Question 17

Who is responsible for ensuring the Division of Accounting inventory tag is affixed to a fixed asset valued at $5,000 or more?

Answer 17

The bureau inventory control coordinator.

Question 18

How are exchanged or transferred fixed assets valued at $1,000 to $4,999.99 entered into a bureau’s inventory database?

Answer 18

By the receiving bureau’s inventory control coordinator.

Question 19

What needs to be done before disposal of inoperative or surplus radio, radar, and vehicle equipment?

Answer 19

Contact the Technical Services Unit supervisor.

Question 20

What action is necessary before disposing of inoperative or surplus computer and printer equipment?

Answer 20

Contact the Computer Information Systems Unit supervisor.

Question 21

When should the Property and Evidence Unit enter any issued fixed asset into their inventory database?

Answer 21

Upon issuance by the unit.

Question 22

Who is responsible for coordinating the salvage or surplus pickup and disposition of property specified on the FA9 Form LFUCG Fixed Asset Inventory Transfer and Equipment Retirement?

Answer 22

The fiscal officer

Question 23

How is department-owned property handled when an officer retires, resigns, or is terminated?

Answer 23

The officer shall turn in all department owned property to the issuing bureaus.

Question 24

What is the value threshold for conducting inventory of fixed assets by each bureau?

Answer 24

$5000.00 or more

Question 25

Who is responsible for maintaining the Issued Equipment Record (Form #339) for department-owned property?

Answer 25

The Property and Evidence Unit supervisor

Question 26

How is equipment created by combining parts of salvage or surplus equipment documented?

Answer 26

Completed FA9 Form LFUCG Fixed Asset Inventory Transfer and Equipment Retirement

Question 27

Which unit is responsible for reissuing previously issued soft body armor?

Answer 27

The Technical Services Unit

Question 28

What should be done with department-owned property when an officer is transferred to another bureau?

Answer 28

It should be turned in to the bureau inventory control coordinator.

Question 29

Who shall ensure that an officer completes the Out Processing Inventory List upon returning department-owned property?

Answer 29

The officer’s bureau assistant chief

Question 30

What happens to items returned in poor or damaged condition (excluding normal wear and use)?

Answer 30

They shall be accompanied by a memorandum explaining the damage.

Question 31

What is being referred to as ‘the trade’?

Answer 31

Unknown, context is needed for clarification.