Dept Owned Property Flashcards
Who is responsible for the oversight of civilian employees’ and volunteers’ department issued photo identification cards?
The Bureau of Administration (BOA) Assistant Chief’s office.
What actions should be taken if an officer’s department owned property is lost, damaged, or stolen?
The officer must promptly notify their supervisor and contact the Bureau of Administration office for assistance.
What is the consequence of willful or negligent loss or damage to department owned equipment?
Reimbursement by the employee at fair market value and possible disciplinary action.
How are inoperable department owned firearms handled for disposal?
They are visually presented to the Training Section commander for approval followed by documentation and disposal by the Property and Evidence Unit supervisor.
Who is responsible for the trade or disposal of surplus firearms or parts with value?
The range officer, with the approval of the Chief of Police.
What is the purpose of G.O. 1978-08G?
To outline inventory control procedures for department owned property.
What is the policy regarding fixed assets valued at $1,000 or more?
They must be recorded and managed according to current inventory control procedures.
What is the purpose of form INV. 014?
To list new fixed asset inventory numbers with attached inventory tags.
What must be completed when transferring a fixed asset to another bureau?
An FA9 Form must be signed by the forwarding and receiving parties.
Who is responsible for inventorying fixed assets valued at $5,000.00 or more?
The fiscal officer serves as the inventory control coordinator.
What are the responsibilities of bureau inventory control coordinators?
Maintain fixed assets inventory records and submit current inventories as requested.
What is the responsibility of each bureau assistant chief for fixed assets valued at $5,000.00 or more?
Responsible for the whereabouts of such assets recorded on the master inventory log.
Who conducts an actual inventory of fixed assets upon transfer to a different bureau?
Incoming bureau assistant chiefs.
What is the value range of fixed assets included in the department’s inventory database?
$1,000.00 to $4,999.99.
What items are excluded from the bureau’s inventory process for fixed assets valued between $1,000 to $4,999.99?
Office furniture, computers, printers, and assets costing $5,000 or more.
What form does the Division of Accounting forward for purchased fixed assets valued at $5,000 or more?
Form Inv. 014 (New Inventory Item Form).
Who is responsible for ensuring the Division of Accounting inventory tag is affixed to a fixed asset valued at $5,000 or more?
The bureau inventory control coordinator.
How are exchanged or transferred fixed assets valued at $1,000 to $4,999.99 entered into a bureau’s inventory database?
By the receiving bureau’s inventory control coordinator.
What needs to be done before disposal of inoperative or surplus radio, radar, and vehicle equipment?
Contact the Technical Services Unit supervisor.
What action is necessary before disposing of inoperative or surplus computer and printer equipment?
Contact the Computer Information Systems Unit supervisor.
When should the Property and Evidence Unit enter any issued fixed asset into their inventory database?
Upon issuance by the unit.
Who is responsible for coordinating the salvage or surplus pickup and disposition of property specified on the FA9 Form LFUCG Fixed Asset Inventory Transfer and Equipment Retirement?
The fiscal officer
How is department-owned property handled when an officer retires, resigns, or is terminated?
The officer shall turn in all department owned property to the issuing bureaus.
What is the value threshold for conducting inventory of fixed assets by each bureau?
$5000.00 or more
Who is responsible for maintaining the Issued Equipment Record (Form #339) for department-owned property?
The Property and Evidence Unit supervisor
How is equipment created by combining parts of salvage or surplus equipment documented?
Completed FA9 Form LFUCG Fixed Asset Inventory Transfer and Equipment Retirement
Which unit is responsible for reissuing previously issued soft body armor?
The Technical Services Unit
What should be done with department-owned property when an officer is transferred to another bureau?
It should be turned in to the bureau inventory control coordinator.
Who shall ensure that an officer completes the Out Processing Inventory List upon returning department-owned property?
The officer’s bureau assistant chief
What happens to items returned in poor or damaged condition (excluding normal wear and use)?
They shall be accompanied by a memorandum explaining the damage.
What is being referred to as ‘the trade’?
Unknown, context is needed for clarification.
