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Sergeant Exam > Report procedures > Flashcards

Report procedures Flashcards

1
Q

When should electronic case reports be reviewed and approved during a shift?

A

Electronic case reports should be reviewed and approved during the course of the shift, not just at the end.

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2
Q

What action should be taken if an electronic case report is found to be in error?

A

Reports found to be in error should be corrected by the reporting officer before going off shift.

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3
Q

Who should review electronic case reports from a sector after the ending roll call?

A

Oncoming sector sergeants should review electronic case reports from their sector after the ending roll call.

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4
Q

What kind of case reports are required to be submitted to Reports Desk immediately for NCIC entry or removal?

A

Missing Persons, Auto Larceny reports, Stolen Firearms, Escapees, Stolen Registration Plates, Stolen Registration Decals.

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5
Q

Who is responsible for entering and removing wanted person information in NCIC/LINK?

A

The Office of the Fayette County Sheriff is responsible for routinely entering and removing wanted person information.

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6
Q

What indicators suggest a hate crime may have occurred?

A

Factors such as bias-related comments, drawings, victim group outnumbered, historically established animosities, etc.

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7
Q

How should officers determine suspected gang involvement in an incident?

A

By looking for gang symbols, gestures, suspect’s prior affiliation, and documenting suspect’s gang affiliation.

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8
Q

What must officers do if an incident involves suspected gang activity?

A

Report it to comply with FBI requirements and document factors indicating gang involvement electronically.

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9
Q

What information should officers collect for incidents occurring on school property?

A

Victim’s name, school’s name, and verbally forward to Fayette County Public Schools Law Enforcement.

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10
Q

Who will investigate complaints according to the notes?

A

A FCPS Department of Law Enforcement officer.

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11
Q

What should be done if a FCPS Department of Law Enforcement officer needs to be called out?

A

Contact the dispatcher at the FCPS Dept of Law Enforcement to initiate call out.

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12
Q

Which department handles criminal investigations on school property?

A

FCPS Department of Law Enforcement.

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13
Q

What type of collisions does the FCPS Department of Law Enforcement handle on school property?

A

Non-injury collisions, including hit-and-runs.

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14
Q

Who investigates all injury collisions on school property?

A

The police department.

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15
Q

What criminal activity should be reported promptly at institutes of higher learning?

A

All criminal activity creating potential imminent hazards.

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16
Q

When should a Health and Safety Report be completed?

A

For lost or stolen department property, or property damage.

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17
Q

What situations may prompt a completion of a Health and Safety Report?

A

Damage to citizen’s property due to police actions or unsafe environments.

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18
Q

Who will the assigned detective contact if additional information is needed?

A

The citizen who submitted the online report.

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19
Q

Where may the responding officer refer citizens for financial or fraud crimes on the internet?

A

Federal Bureau of Investigation Internet Crime Complaint Center (IC3) at www.ic3.gov.

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20
Q

For what types of crimes shall electronic case reports be taken?

A

Part I and Part II crimes and other incidents as required by law or policy.

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21
Q

What offenses are included in Part I offenses?

A

Murder, manslaughter, rape, robbery, assault, burglary, larceny-theft, auto larceny, arson.

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22
Q

What type of offenses are included in Part II offenses?

A

Kidnapping/Custodial Interference, Forgery/Counterfeiting/Fraud, Criminal Mischief, Sex Offenses, Domestic Violence/Family Abuse/Child Abuse, Harassment/Stalking/Menacing, Terroristic Threatening, Unauthorized Use of a Motor Vehicle.

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23
Q

When should officers take a report for criminal complaints?

A

On all actual or suspected crimes occurring within the department’s jurisdictional boundaries.

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24
Q

Are officers required to take reports from complainants under the influence of alcohol or drugs?

A

Officers are not required to take reports from such complainants.

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25
Q

What should officers do if a complainant is manifestly under the influence of alcohol or drugs?

A

Advise the complainant to contact the department when sober; notify the supervisor.

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26
Q

For incidents not routinely reported, what should an officer do before completing an electronic case report?

A

Seek supervisory approval prior to completion of the report.

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27
Q

Is there a waiting period for incidents of Unauthorized Use of a Motor Vehicle before completing an electronic case report?

A

Yes, there is a 24-hour waiting period for such incidents.

28
Q

What is the purpose of G.O. 1991-05I?

A

To establish duties and responsibilities of department employees when reporting crimes and incidents.

29
Q

What is the main policy of the Lexington Police Department on reporting crimes?

A

Establishing and maintaining procedures for reporting crimes and incidents within its jurisdiction.

30
Q

What does the department acknowledge about officers’ duties?

A

Officers are expected to seek out criminal activity, respond to calls, and complete police reports.

31
Q

What is an Electronic Case Report according to the policy?

A

The primary means by which officers will document and submit crime and incident reports.

32
Q

Why is timely and accurate crime and incident report information crucial for police operations?

A

To determine types of crimes, locations, and help in recovery, investigations, and prosecutions.

33
Q

What is the difference between an electronic case report and a police report?

A

Electronic case report is digital, while a police report can be electronic or paper format.

34
Q

When do officers receive detailed instruction on completing reports?

A

During the initial recruit training process.

35
Q

What is the purpose of recording every incident to which an employee responds?

A

To maintain records, regardless of report type, for coordination and reference.

36
Q

What types of incidents are recorded by the department according to the notes?

A

Citizen reports of crimes, complaints, requests for service, arrests, citations, summonses.

37
Q

Who handles civil process documents as mentioned in the notes?

A

The Office of the Fayette County Sheriff.

38
Q

Why is comprehensive reporting considered necessary according to the department?

A

It is necessary for proper coordination, investigation, and subsequent actions.

39
Q

What defines a Hate and Bias Crime?

A

Criminal offenses motivated by bias against race, religion, etc.

40
Q

What training should officers receive to identify possible hate crimes?

A

Training to identify and be sensitive to victims of hate crimes.

41
Q

What are the responsibilities of officers responding to hate or bias incidents?

A

Apprehend perpetrator, assist victim, be empathetic, preserve evidence, conduct investigation.

42
Q

When should officers request supervisor assistance in hate or bias-related incidents?

A

When an incident appears hate or bias-related.

43
Q

What factors should officers consider in determining hate or bias crimes?

A
  1. Motivation of alleged offender, 2. Known bias motivation, 3. Victim’s perception, and more.
44
Q

What role do supervisors play in hate or bias crime investigations?

A

Ensure proper investigation, reporting, documentation, and assess need for extra patrol.

45
Q

Who is responsible for assigning follow-up investigation of hate/bias crimes?

A

Designated lieutenant in the Bureau of Investigation.

46
Q

What responsibilities does the detective have in follow-up investigation of hate/bias crimes?

A

Additional investigation, victim assistance referrals, keeping progress updates to supervisor.

47
Q

When is a final determination made on whether an incident is hate or bias motivated?

A

Once sufficient information is available, before case investigation completion or report clearance.

48
Q

How can a determination be made if a victim was targeted in a hate/bias crime?

A

Assess victim’s membership in a target group and offender-victim group differences.

49
Q

Why should officers never list personal data of victims, witnesses, or informants in the public narrative of electronic case reports?

A

To avoid putting victims, witnesses, or informants at risk.

50
Q

What should officers do with sensitive investigation information in electronic case reports?

A

Place it in the investigative narrative section.

51
Q

In what circumstances can paper copy reports be taken instead of electronic reports?

A

During exigent circumstances (e.g., computer systems down, power failures).

52
Q

Who can direct officers to begin using paper copy reports or resume electronic case reports?

A

Central Records supervisor, assistant chief, or Patrol Duty Commander.

53
Q

Which forms should officers use when taking reports?

A

Electronic Crime Report, Electronic Arrest Report, Uniform Citation, Electronic Tow Sheet, JC-3, DUI Arrest Report, and more.

54
Q

When should Central Records forward the original KSP Form 261 (Missing Person Report) to Kentucky State Police?

A

Within 24 hours of receipt.

55
Q

When is a case number assigned to a separate incident?

A

A case number is assigned to each separate incident.

56
Q

What should officers do if they receive a case number that is not used?

A

The officer shall contact E911 and request E911 to cancel the number.

57
Q

What is the procedure for officers completing paper copy versions of reports?

A

They should request E911 to assign a case number and place it on the report.

58
Q

What clearance methods are acceptable for cases?

A

Cases may be cleared as unfounded, by arrest, or by exception.

59
Q

What are the responsibilities of supervisors regarding case reports?

A

Supervisors must approve accurate, complete, legible reports before the end of an officer’s shift.

60
Q

What does E911 record for all service calls?

A

Actions taken by responding officers.

61
Q

When are incident locations and types recorded in E911?

A

At the time the incident is initiated.

62
Q

What information should be included in the electronic case report?

A

Date/time, victim’s name, incident description, suspect description, action taken, and more.

63
Q

What are the citizen reporting methods for submitting an incident report?

A

In person, by telephone, or via KyOPS Crime Incident Reporting system.

64
Q

What incident types can citizens report over the telephone?

A

Criminal Mischief, Fraudulent Use of a Credit/Debit Card, Harassing Communications, and more.

65
Q

What are the criteria for citizens to submit reports via KyOPS Crime Incident Reporting?

A

Not an emergency, occurred within jurisdiction, no known suspects/witnesses, person is 18+ with valid email, no firearm.

66
Q

Who reviews reports submitted via the KyOPS Crime Incident Reporting system?

A

BOI supervisor(s).

Sergeant Exam (108 decks)

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