Report procedures Flashcards
When should electronic case reports be reviewed and approved during a shift?
Electronic case reports should be reviewed and approved during the course of the shift, not just at the end.
What action should be taken if an electronic case report is found to be in error?
Reports found to be in error should be corrected by the reporting officer before going off shift.
Who should review electronic case reports from a sector after the ending roll call?
Oncoming sector sergeants should review electronic case reports from their sector after the ending roll call.
What kind of case reports are required to be submitted to Reports Desk immediately for NCIC entry or removal?
Missing Persons, Auto Larceny reports, Stolen Firearms, Escapees, Stolen Registration Plates, Stolen Registration Decals.
Who is responsible for entering and removing wanted person information in NCIC/LINK?
The Office of the Fayette County Sheriff is responsible for routinely entering and removing wanted person information.
What indicators suggest a hate crime may have occurred?
Factors such as bias-related comments, drawings, victim group outnumbered, historically established animosities, etc.
How should officers determine suspected gang involvement in an incident?
By looking for gang symbols, gestures, suspect’s prior affiliation, and documenting suspect’s gang affiliation.
What must officers do if an incident involves suspected gang activity?
Report it to comply with FBI requirements and document factors indicating gang involvement electronically.
What information should officers collect for incidents occurring on school property?
Victim’s name, school’s name, and verbally forward to Fayette County Public Schools Law Enforcement.
Who will investigate complaints according to the notes?
A FCPS Department of Law Enforcement officer.
What should be done if a FCPS Department of Law Enforcement officer needs to be called out?
Contact the dispatcher at the FCPS Dept of Law Enforcement to initiate call out.
Which department handles criminal investigations on school property?
FCPS Department of Law Enforcement.
What type of collisions does the FCPS Department of Law Enforcement handle on school property?
Non-injury collisions, including hit-and-runs.
Who investigates all injury collisions on school property?
The police department.
What criminal activity should be reported promptly at institutes of higher learning?
All criminal activity creating potential imminent hazards.
When should a Health and Safety Report be completed?
For lost or stolen department property, or property damage.
What situations may prompt a completion of a Health and Safety Report?
Damage to citizen’s property due to police actions or unsafe environments.
Who will the assigned detective contact if additional information is needed?
The citizen who submitted the online report.
Where may the responding officer refer citizens for financial or fraud crimes on the internet?
Federal Bureau of Investigation Internet Crime Complaint Center (IC3) at www.ic3.gov.
For what types of crimes shall electronic case reports be taken?
Part I and Part II crimes and other incidents as required by law or policy.
What offenses are included in Part I offenses?
Murder, manslaughter, rape, robbery, assault, burglary, larceny-theft, auto larceny, arson.
What type of offenses are included in Part II offenses?
Kidnapping/Custodial Interference, Forgery/Counterfeiting/Fraud, Criminal Mischief, Sex Offenses, Domestic Violence/Family Abuse/Child Abuse, Harassment/Stalking/Menacing, Terroristic Threatening, Unauthorized Use of a Motor Vehicle.
When should officers take a report for criminal complaints?
On all actual or suspected crimes occurring within the department’s jurisdictional boundaries.
Are officers required to take reports from complainants under the influence of alcohol or drugs?
Officers are not required to take reports from such complainants.
What should officers do if a complainant is manifestly under the influence of alcohol or drugs?
Advise the complainant to contact the department when sober; notify the supervisor.
For incidents not routinely reported, what should an officer do before completing an electronic case report?
Seek supervisory approval prior to completion of the report.
Is there a waiting period for incidents of Unauthorized Use of a Motor Vehicle before completing an electronic case report?
Yes, there is a 24-hour waiting period for such incidents.
What is the purpose of G.O. 1991-05I?
To establish duties and responsibilities of department employees when reporting crimes and incidents.
What is the main policy of the Lexington Police Department on reporting crimes?
Establishing and maintaining procedures for reporting crimes and incidents within its jurisdiction.
What does the department acknowledge about officers’ duties?
Officers are expected to seek out criminal activity, respond to calls, and complete police reports.
What is an Electronic Case Report according to the policy?
The primary means by which officers will document and submit crime and incident reports.
Why is timely and accurate crime and incident report information crucial for police operations?
To determine types of crimes, locations, and help in recovery, investigations, and prosecutions.
What is the difference between an electronic case report and a police report?
Electronic case report is digital, while a police report can be electronic or paper format.
When do officers receive detailed instruction on completing reports?
During the initial recruit training process.
What is the purpose of recording every incident to which an employee responds?
To maintain records, regardless of report type, for coordination and reference.
What types of incidents are recorded by the department according to the notes?
Citizen reports of crimes, complaints, requests for service, arrests, citations, summonses.
Who handles civil process documents as mentioned in the notes?
The Office of the Fayette County Sheriff.
Why is comprehensive reporting considered necessary according to the department?
It is necessary for proper coordination, investigation, and subsequent actions.
What defines a Hate and Bias Crime?
Criminal offenses motivated by bias against race, religion, etc.
What training should officers receive to identify possible hate crimes?
Training to identify and be sensitive to victims of hate crimes.
What are the responsibilities of officers responding to hate or bias incidents?
Apprehend perpetrator, assist victim, be empathetic, preserve evidence, conduct investigation.
When should officers request supervisor assistance in hate or bias-related incidents?
When an incident appears hate or bias-related.
What factors should officers consider in determining hate or bias crimes?
- Motivation of alleged offender, 2. Known bias motivation, 3. Victim’s perception, and more.
What role do supervisors play in hate or bias crime investigations?
Ensure proper investigation, reporting, documentation, and assess need for extra patrol.
Who is responsible for assigning follow-up investigation of hate/bias crimes?
Designated lieutenant in the Bureau of Investigation.
What responsibilities does the detective have in follow-up investigation of hate/bias crimes?
Additional investigation, victim assistance referrals, keeping progress updates to supervisor.
When is a final determination made on whether an incident is hate or bias motivated?
Once sufficient information is available, before case investigation completion or report clearance.
How can a determination be made if a victim was targeted in a hate/bias crime?
Assess victim’s membership in a target group and offender-victim group differences.
Why should officers never list personal data of victims, witnesses, or informants in the public narrative of electronic case reports?
To avoid putting victims, witnesses, or informants at risk.
What should officers do with sensitive investigation information in electronic case reports?
Place it in the investigative narrative section.
In what circumstances can paper copy reports be taken instead of electronic reports?
During exigent circumstances (e.g., computer systems down, power failures).
Who can direct officers to begin using paper copy reports or resume electronic case reports?
Central Records supervisor, assistant chief, or Patrol Duty Commander.
Which forms should officers use when taking reports?
Electronic Crime Report, Electronic Arrest Report, Uniform Citation, Electronic Tow Sheet, JC-3, DUI Arrest Report, and more.
When should Central Records forward the original KSP Form 261 (Missing Person Report) to Kentucky State Police?
Within 24 hours of receipt.
When is a case number assigned to a separate incident?
A case number is assigned to each separate incident.
What should officers do if they receive a case number that is not used?
The officer shall contact E911 and request E911 to cancel the number.
What is the procedure for officers completing paper copy versions of reports?
They should request E911 to assign a case number and place it on the report.
What clearance methods are acceptable for cases?
Cases may be cleared as unfounded, by arrest, or by exception.
What are the responsibilities of supervisors regarding case reports?
Supervisors must approve accurate, complete, legible reports before the end of an officer’s shift.
What does E911 record for all service calls?
Actions taken by responding officers.
When are incident locations and types recorded in E911?
At the time the incident is initiated.
What information should be included in the electronic case report?
Date/time, victim’s name, incident description, suspect description, action taken, and more.
What are the citizen reporting methods for submitting an incident report?
In person, by telephone, or via KyOPS Crime Incident Reporting system.
What incident types can citizens report over the telephone?
Criminal Mischief, Fraudulent Use of a Credit/Debit Card, Harassing Communications, and more.
What are the criteria for citizens to submit reports via KyOPS Crime Incident Reporting?
Not an emergency, occurred within jurisdiction, no known suspects/witnesses, person is 18+ with valid email, no firearm.
Who reviews reports submitted via the KyOPS Crime Incident Reporting system?
BOI supervisor(s).
