Time and Task Management Strategies

Question 1

To-do list/priorities list

Answer 1

A Priorities List or To-do list is a planning tool used on a day-to-day basis to remind individuals of the tasks that need to be completed. It lists the tasks that need to be completed with a priority to each: High, Medium or Low which ensures the most important tasks are completed first.

Question 2

Action Plans

Answer 2

An Action Plan can be used when a larger or longer term project or activity is undertaken. It sets out a step-by-step plan of the individual tasks that need to be done to achieve a full project/activity.

Question 3

Gantt Charts

Answer 3

A Gantt Chart is a diagram of the tasks, the order they must be done in and the length of time the tasks should take. It is useful for large projects and monitoring the progress of the project.

Question 4

E-Diary

Answer 4

It allows appointments, events and deadlines to be recorded in a calendar. They allow appointments to be scheduled and noted down with additional details to ensure that important tasks, activities and meeting are not missed.

Question 5

Delegation

Answer 5

Delegation is where responsibility and/or authority is given to another person to carry out certain activities/tasks. It helps develop staff and improve motivation and it also saves time and leaves the manager free to get on with more important management tasks.

Question 6

Reducing Time Stealers

Answer 6

Time stealers are activities that make it more difficult to manage time and task effectively in the workplace. They are distractions that take away from focusing on work.