File Management - What the Procedure should cover

Question 1

File Locations

Answer 1

Information should be given on where files should be stored eg. on the server, in which location and whether an external storage device is required.

Question 2

File Names

Answer 2

Files should be stored in named folders with appropriate file names that will make it easy to find.

Question 3

Routine Maintenance

Answer 3

Information should be provided to staff about deleting unnecessary files as storage may need to be freed up on the serve,

Question 4

Back-up Procedures

Answer 4

Back-up copies should be made on a regular basis and staff should know the procedure for this. Some servers may automatically back up data on a regular basis.