Roles of the Chairperson - Before a Meeting

Question 1

Be completely familiar with the organisation’s Standing ORders (the rules concerning the organisation and running of meetings) to make sure that…

Answer 1

the meeting is set up and run according to the rules of the organisation and be able to correctly deal with any disputes about the procedures.

Question 2

To ensure that the previous MInutes are a correct record - …

Answer 2

the Chairperson must liaise with the Admin Assistant before the meeting to ensure that the Minutes of the previous meeting has been prepared and checked.

Question 3

Decide the date, time and location…

Answer 3

Agenda items and requirements for the meeting. Pass these to the Admin Assistant to deal with.

Question 4

Pass the list of attendees to the Admin Assistant so that…

Answer 4

the correct people can be formally invited.

Question 5

Approve the typed up Notice of Meeting and Draft Agenda…

Answer 5

created by the Admin Assistant.