Notice of Meeting and Agenda

Question 1

What is a Notice of Meeting and Agenda and how is it useful?

Answer 1

In order that the relevant people know about a meeting (who, when and where) and the items to be discussed at the meeting it is necessary to prepare a Notice of Meeting and Agenda.

Question 2

What does the Notice of Meeting section explain?

Answer 2

The Notice of Meeting section explains what meeting is to be held, where it is to be held and when it is to be held - it should be straightforward to prepare

Question 3

What does the Agenda section outline?

Answer 3

The Agenda gives the meeting a structure. The Agenda outlines what is to be discussed at the meeting. This gives those attending the meeting an opportunity to prepare for the meeting. It will make an essential contribution to the meeting’s effectiveness and success.

Question 4

Agenda
It is important not to select too many items as this can result in…

Answer 4

the meeting being rushed and decisions taking without adequate consideration.

Question 5

Agenda
The items that are chosen need to be clearly defined so those attending the meeting know…

Answer 5

exactly what is going to be discussed - if the items on the Agenda are too vague, this can cause problems.

Question 6

Agenda
The order in which the items appear on the Agenda is also important - …

Answer 6

They should be taken in a logical order with the more important items being dealt with first.