Roles of the Admin Assistant - Before a Meeting Flashcards
Book the venue/accommodation for the meeting - this will be determined by…
the type of meeting and whether it is to be held internally (on business premises) or externally (eg hotel/conference centre).
Open a file/folder for the meeting which things such as…
papers or notes of items in connection with the meeting can be placed.
Have a Attendance Register or sheet prepared for…
completion at the meeting - this is particularly important if a large attendance is expected.
Arrange for name cards if the people present are…
not known to each other and organise a seating plan as necessary.
Put up direction signs and a …
‘Meeting in Progress’ sign on the location door.
Make sure that there are stocks of…
paper, pencils and notebooks. Look out documents or files which may require to be referred to at the meeting.
Carefully not any apologies for…
absence that are recieved.
