S2 People Flashcards
What is the fifth integrated element of the PRINCE2 method?
People
What does the organizational ecosystem refer to?
The internal elements of an organization together with external relationships such as customers, partners, suppliers, regulators, and competitors
What is the definition of the project ecosystem?
The temporary organizational structure formed to deliver products, which should lead to outcomes and benefits aligned to business objectives
What are the three primary stakeholder interests in project and organizational ecosystems?
- Business
- User
- Supplier
True or False: The Project Board is considered a primary stakeholder in the project ecosystem.
True
How can differing organizational cultures impact project management?
They may lead to the development of distinct project cultures that emphasize collaboration or other values, differing from the organizational culture.
What is the importance of key influencers in the organizational ecosystem?
They help shape a shared understanding of the project and ensure alignment with organizational objectives.
What does change management aim to address in a project?
The transition from the old way of working to the new way of working
Fill in the blank: Change management involves going from the ‘_______’ or current state to the ‘to-be’ or future state.
as-is
What is the significance of the term ‘transition’ in change management?
It refers to changing routines, responsibilities, relationships, and cultures around the products delivered by the project.
What is a key consideration in the change management approach outlined in PRINCE2?
- Skills and capabilities required during and after transition
- Areas of the organizational ecosystem likely impacted
- Key relationships to consider
- Evolving culture
- How best to transition
Why is stakeholder engagement important in change management?
To make the change stick and ensure that people are involved in shaping the change rather than feeling it is imposed upon them.
What does bidirectional communication involve?
It involves listening as well as broadcasting messages from the project to ensure feedback and address misconceptions.
- listen to thoght about the proposed project
- listen to feedback once the project has started todeliver
What is the role of collaboration in project management?
It is when people from across the project ecosystem work together to achieve the project’s objectives.
What does co-creation imply in the context of project management?
Involving others in the process rather than the Project Manager working in isolation.
True or False: Co-creation increases the chances of product adoption and reduces the potential for handover disputes.
True
What is a common challenge for Project Managers working with temporary project teams?
Managing team members who may have their own reporting lines and day jobs, often requiring different motivational strategies.
What is the definition of ‘culture’ in the context of project ecosystems?
The accepted way of working and behaving within an organization, which may differ across departments.
What is co-creation in the context of PRINCE2?
The collaborative process involving a team of people with differing perspectives to create project and stage plans, enhancing adoption and reducing disputes.
A specific form of collaboration involving users and key influencers in the design of products and agreed ways of working to ensure they are adopted by the project and organizational ecosystems.
Co-creation includes contributions from business, user, and supplier perspectives.
Who co-creates the full business case in the PRINCE2 process?
The Project Manager and the Project Executive.
This occurs during the ‘Initiating a project’ process.
What is the role of the Team Manager in the PRINCE2 process?
The Team Manager co-creates and reviews the work package description with the Project Manager.
This happens in the ‘Controlling a stage’ process.
What is meant by ‘cultural intelligence’ in project management?
The capability to relate and work across cultures within the organizational ecosystem.
It is essential for Project Managers to navigate different organizational boundaries.
What challenges do Project Managers face when building effective teams?
Connecting team members, ensuring diverse skills, addressing skill gaps, and building trust among members.
Especially challenging in virtual or hybrid environments.
What is essential for team members to feel in order to be effective?
Accepted, respected, and able to express diverse viewpoints without fear of negative consequences.
This fosters a collaborative environment and helps identify risks.