les 35 plans practice - technique

Question 1

What happens in the first step: Defining and analyzing products?

Answer 1

This step covers the following:

The project description is created at the start of the project.
During the initiation stage, the following is created: the project breakdown structure, product descriptions, and the product flow diagram. PRINCE2 may give the impression that all product descriptions are produced here, but that is seldom the case.

During the initiation stage, product breakdown structure, product descriptions, and product flow diagrams are created.

Question 2

What happens in the step ‘organizing work packages’?

Answer 2

Here, products are grouped into work packages; each should combine closely related people and resources.

This ensures efficient management and allocation of resources.

Question 3

What is a schedule?

Answer 3

A schedule shows the sequencing, interrelationships & duration of work. Schedules can also be displayed in a spreadsheet, product checklist, visual board, etc.

Schedules can be displayed in various formats such as spreadsheets, checklists, or visual boards.

Question 4

What should the budget include?

Answer 4

The budget should include:
* Costs of creating the products
* Risk budget
* Change budget
* Cost tolerance

Other cost concerns should also be considered.

Question 5

What happens in the documenting the plan step?

Answer 5

The following information is considered and prepared for the plan:
* Schedule showing dependencies
* Budget information
* Proposed tolerances
* Monitoring and control requirements
* Assumptions

This is crucial for effective project management.

Question 6

What is the definition of dependency?

Answer 6

A dependency means that one product is dependent on another.

Internal dependency: This is between two products of a project.
External dependency: An external dependency is between a project product and a product or activity outside the project’s scope.

There are internal dependencies (between two products of a project) and external dependencies (between a project product and an external product or activity).

Question 7

What does a schedule typically show?

Answer 7

A schedule typically shows the sequence of deliverables and resource allocations, which collectively deliver the plan.
* Sequence of deliverables
* Resource allocations

These elements collectively deliver the plan.

Question 8

Why is product-based planning a good technique?

Answer 8

Product-based planning is effective because it:
* Focuses on deliverables
* Ensures clear scope definition
* Facilitates risk management
* Supports incremental development
* Enhances stakeholder satisfaction

This approach is part of the PRINCE2 methodology.

Question 9

What is a product breakdown structure?

Answer 9

A product breakdown structure is a hierarchical representation of all the products (deliverables) that the project will create, organized in a way that reflects their relationship to one another and the project’s objectives.

This structure aids in understanding the scope and deliverables of the project.