Lesson 56: Issue practice 3 – change control

Question 1

What is the name of the process by which changes that may affect the project baseline are identified, assessed, approved, rejected, or deferred?

Answer 1

The change control process is used for dealing with change requests.

Question 2

What is a ‘change budget,’ and which PRINCE2 role decides on changes?

Answer 2

The money set aside in a plan to cover changes. A change budget is decided on at the start of a project, and the change authority role decides on the changes.

Question 3

What is the change authority, and can the project board have change control authority?

Answer 3

A person or group to which the project board may delegate responsibility for considering requests for change or off-specifications. The project board can make decisions on change and will often delegate responsibility for more minor changes.

Question 4

What is it called if the change authority people allow the project to receive an off-specification product from the supplier that does not meet the required specification?

Answer 4

This is called a concession.
A concession is an off-specification accepted by the project board (change authority) without corrective action.
A concession is always associated with an off-specification.

Question 5

Who can decide on changes?

Answer 5

The project board is the ultimate authority for reviewing and approving requests for change and off-specifications. They may delegate to a ‘change authority’ if they expect many requests and take on this role themselves if they expect few change requests.