S2-1 Projects, Priciples, Practices an Processes Flashcards

Question

What does the principle 'Manage by Exception' mean?

Answer 1

Authority to work within specified limits is delegated through the project team structure.

Answer 2

Limits set for each aspect of performance such as cost, time, scope, quality, risk, benefits, and sustainability.

Answer 3

To provide information to the Project Board for reviewing the current stage.

Answer 4

* Management products * Specialist products * Project product * External products

Answer 5

The definition and delivery of products and their user quality expectations.

Answer 6

To ensure the method and its use are appropriate to the project.

Answer 7

Why are we doing the project?

Answer 8

* Business case * Organizing * Quality * Plans * Risk * Issues * Progress

Answer 9

Used by the Project Manager to allocate work and monitor and control progress.

Answer 10

To make decisions and provide advice and guidance.

Answer 11

Work is broken down into discrete sequential sections called stages.

Answer 12

What are the quality requirements for the products and how will they be judged?

Answer 13

To hand over the project’s products to the customer and close the project.

Answer 14

* External factors * Internal factors * Project factors

Answer 15

To ensure everyone knows what is expected of them throughout the project.

Answer 16

To ensure that the project only undertakes work that directly contributes to the delivery of a product.

Answer 17

Uncontrolled changes that can impact the project's products and business case.

Answer 18

Outcome and Specialist ## Footnote The options available were Outcome, Specialist, Management, and Dependency.

Answer 19

Business case ## Footnote The options were Organizing, Issues, Business case, and Progress.

Answer 20

Focus on products ## Footnote Other options included Ensure continued business justification, Learn from experience, and Manage by exception.

Answer 21

Output ## Footnote Other options included Change, Yield, and Productivity.

Answer 22

Principles, Practices, Processes, Project context, People ## Footnote The focus of the next session will be on the fifth element, 'people'.

Answer 23

Identify the PRINCE2 definition of a project ## Footnote This is one of the learning objectives of the session.

Answer 24

7 ## Footnote The principles are fundamental to the PRINCE2 methodology.

Answer 25

7 ## Footnote The processes guide the project management approach within PRINCE2.

Answer 26

7 ## Footnote These practices support the application of the PRINCE2 method.

Answer 27

External and internal project context factors ## Footnote Adhering to the seven principles ensures effective use of PRINCE2.

Answer 28

● ensure continued business justification ● learn from experience ● define roles, responsibilities, and relationships ● manage by stages ● manage by exception ● focus on products ● tailor to suit the project.

Answer 29

part of one of the 7 principles: define roles, responsibilities, and relationships ● organizations are fundamentally a collection of people interacting with each other around the core purposes of that organization. The business justification for a project needs to satisfy all three project interests: user, business, and supplier. Defining a project that aligns all of these interests can take time and effort. Therefore, it is important to consider the dynamics of the key relationships relating to these interests, as they impact how agreement is reached and determine whether the project continues to be valid. Moreover, it is crucial to recognize that what is considered justification may change when roles change. ● business justification can be perception-based, so the communication management approach is a key enabler to ensure ongoing perceived business justification by managing key relationships and showcasing progress to demonstrate value.

Answer 30

part of one of the 7 principles: define roles, responsibilities, and relationships ● there is significant value in learning from visible knowledge, such as business books and captured learning, but there is valuable knowledge hidden within a project ecosystem. This requires a collaborative environment that encourages knowledge sharing throughout the lifetime of a project. Knowledge sharing enables people to benefit from each other’s experience. ● in particular, people factors such as behaviours, culture, and relationships are difficult to document and are best learned through social learning. For example, team members connecting and learning from people who have worked on an earlier stage or other projects with similar characteristics.

Answer 31

part of one of the 7 principles: define roles, responsibilities, and relationships ● the stages of a project often mark a change in the influencers and any key relationships. They are good points to review how the project is planned to deliver, ensuring it remains aligned with how people interact with each other and the wider organizational ecosystem. Stage boundaries often mark a transition in the organizational design (see Chapter 6). ● stage boundaries provide a more controlled way to review the skills needed for the next delivery stages and make changes, even to the Project Board. It is better to have the right people managing the project rather than people who are unable to effectively contribute.

Answer 32

part of one of the 7 principles: define roles, responsibilities, and relationships ● decisions should be made at the most local level where the knowledge needed to make and own those decisions resides. Decisions should be progressed through the levels when a decision has the potential to impact other areas of the project. Therefore, it requires different perspectives to be considered, or it will have a wider impact outside of the project boundaries. ● the extent of delegation is often dependent on the level of confidence and trust that exists in the key relationships and will adapt over the life of a project in response to the skills and capabilities of individuals. Improving confidence and trust improves the ability to manage by exception.

Answer 33

part of one of the 7 principles: define roles, responsibilities, and relationships ● co-creating products, with agreed product descriptions, with the business, user, and supplier communities unites their different perspectives. This improves the development and adoption of the products into the business, reducing handover risks and ensuring that operational and maintenance issues are fully considered.

Answer 34

part of one of the 7 principles: define roles, responsibilities, and relationships ● tailoring supports the ability to adapt the PRINCE2 method to the people and organizations involved, rather than attempting to adapt them to the method. ● tailoring is based on the level of capability or project management maturity, which will evolve over time as people gain a better understanding of PRINCE2 principles, practices, and processes.