Lesson 63. Progress practice 4 – Reporting

Question 1

Who creates the checkpoint report, and how often must it be sent to the project manager?

Answer 1

The team manager creates the checkpoint report to provide the project manager with the work package status. The project manager defines the frequency defined in the work package.

The frequency of the checkpoint report is determined by the work package specifics.

Question 2

Why is the highlight report created, and who defines the frequency?

Answer 2

The ‘highlight report’ offers the project board a summary of the stage status, delivered at a frequency determined by the project board.

The project board uses the highlight report to assess project progress.

Question 3

What is the value of the lesson report?

Answer 3

The lessons report is used to share lessons with other projects.

This helps improve future project performance by applying learned lessons.

Question 4

What is the purpose of the end-stage report?

Answer 4

The project manager creates the ‘end stage report’ at the end of each stage. It gives a summary of progress to date and the overall project situation. The project board will use this report to decide about the next stage.

This report is crucial for project governance and decision-making.

Question 5

Who was the end project report created for, and what was its purpose?

Answer 5

The ‘end project report’ is created by the project manager for the project board at the end of the project. It reviews how the project performed against the PID.
So, the project manager compares the PID project plan and business case with the latest versions.

The project manager compares the PID project plan and business case with the latest versions.

Question 6

There are two log files. According to PRINCE2, what is a log file?

Answer 6

A log is an informal document managed by the project manager. It’s for the project manager’s eyes only and does not need approval by the project board.

Logs are essential for tracking project issues and decisions.

Question 7

What is the value of the ‘daily log’ file?

Answer 7

The daily log is an informal document to record problems/concerns the project manager can handle. See the daily log as a private notebook for the project manager.

This log aids in managing day-to-day project challenges.