2022-Special OPS Manual P-Cards

Question 1

Any purchases in excess of _____________ per month must be approved by the ________________________?

Answer 1

$5000.00

on-duty Shift Commander or Director of Logistics.

Question 2

To ensure accuracy, it is in the best interest of the user to fill out the log as _________________?

Answer 2

Purchases occur

Question 3

All P-Card statements shall be forwarded to the _______________________, via the respective Shift Commander, by the _______ of each month for processing.

Answer 3

Fire Logistics Account Clerk

27th

Question 4

End of the month P-card responsibilities:

Deadline for receipt of log is the ______ of each month.

Answer 4

27th

Question 5

Forward the reconciliation packet to the respective _________________ for review and approval of expenses

Answer 5

Shift Commander

Question 6

What bank currently has the p-card account?

Answer 6

Bank Of America

Question 7

P-Cards shall be issued, tracked and maintained by the ______________________?

Answer 7

Fire Logistics Division

Question 8

End of Month Processing Requirements:

The P-Card user is responsible for filling out a ______________________________________?

Answer 8

Cardholder Transaction and Use Tax log.

Question 9

All Operations Battalion will be issued a p-card when what?

Answer 9

• completed proper paperwork

- completed city sponsored P-card training

Question 10

The billing period for P-Cards issued to the City of San Diego ends on the _________of each month

Answer 10

22nd

Question 11

P-card “non-accepted” uses:

Answer 11

• Equipment or supplies for station repairs
• Lodging, when the incident has lodging available
• NO, Department approval has been given by the on-duty Shift Commander or Director of Logistics OES
• Travel, airline tickets or other training related travel expenses

Question 12

P-Card User Reconciliation:

Within ______ days, a P-Card user should reconcile the statement with their Cardholder Transaction and Use Tax Log and original transaction documents (sales receipts, invoices, etc.).

Answer 12

Three

Question 13

End of the month responsibilities for the P-card:

Once the log has been filled out, it shall be forwarded immediately to the ___________________________________?

Answer 13

Logistics Account Clerk

Question 14

All statements shall be given final approval by the _________________________?

Answer 14

Logistics Deputy Chief

Question 15

Has the voyager fuel cards been deleted?

Bulletin 13-115

Answer 15

YES

Question 16

In the event lodging is not approved and reimbursable through the incident, the requesting Strike Team Leader or Agency Representative must receive approval by the ______________________________________prior to charging lodging costs to a P-Card

Answer 16

on-duty Shift Commander or Director of Logistics

Question 17

The ___________________, in consultation with the Assistant Chief of Operations, the Assistant Chief of Administration and the Administrative Services Director, determines all P-Card acceptable uses.

Answer 17

Director of Logistics

Question 18

Timeliness is vital as there are ______________ for late submissions to the City Purchasing Department.

Answer 18

Penalties

Question 19

Each battalion chief will be provided a P-Card with a _________________________per month spending limit

Answer 19

Five thousand ($5000)

Question 20

The battalion chief should immediately report a lost, misplaced or stolen card to ____________________________?

Answer 20

Their respective shift commander

Question 21

If the 27th falls on a weekend day, the log will be due on _____________________________?

Answer 21

on the following business day.

Question 22

Who determines the acceptable uses of the P-card?

Answer 22

The Director of Logistics, in consultation with the

• Assistant Chief of Operations
• Assistant Chief of Administration
• Administrative Services Director

****determines all P-Card acceptable uses.