VETEXAM2

Question 1

benefits of organising workplace info

Answer 1

1.efficiency
2. tracking progress
3.better management
4.insilling trust
5. reduced stress

Question 2

benefits of organising workplace info - effiency

Answer 2

knowing where info is stored, eliminating time it takes for employee to search for it

Question 3

benefits of organising workplace info - tracking progress

Answer 3

helps identify issues

Question 4

benefits of organising workplace info - better management skills

Answer 4

keeps things in proper order

Question 5

-benefits of organising workplace info - instilling trust

Answer 5

est a sense of trust in workplace

Question 6

benefits of organising workplace info - redced stress

Answer 6

promotes relaxed workpplace

Question 6

what forms does workplace info come in

Answer 6

1. computer database - held electronic records
2. computer files:letters,memos,doc
3. invoices - bills or instructions to pay

Question 7

effective ways to communicate in workplace

Answer 7

emails, face to face, enquiries, surveys

Question 8

email adv

Answer 8

• instant com
• can attach files
• reduces paper cost

Question 9

email disadv

Answer 9

• nfo lost due to hard drive crash
• can be misinterpreted
• viruses

Question 10

privacy laws Act 1988

Answer 10

regulates the collection & handling of personal info through privacy stndards

Question 11

work health & safety

Answer 11

protects health & safety of all workes and a safe env

Question 12

Plan workplace info

Answer 12

Plan - draft
Organise- tite, headings
Write - simple clear sentences
Edit - summarise dot points
Review - proofread

Question 13

info manage system

Answer 13

protects priv info & holds employees accountable for maintaining privacy

Question 14

doc management system

Answer 14

helps a bus operate efficiently with organisation

Question 15

doc management system inlcudes

Answer 15

report system, compare finiancial output, inventory control, saes & marketing - track effiency of marketing

Question 16

digital tech types

Answer 16

1. computers - analysing financial info, email usage, presenting doc
2. software - collection & instruction that operates a comp
3. mobile tech - portable

Question 17

software programes & applications used to design organise and present bus info

Answer 17

1. accounting programmes - used in organisation management n presentation of financial n accounting info
2. data base - produce , store , design, organise work info n data
3. spreadsheets - apply
   math fucntions to sets of data

4presentations- design a viewable show of work

5. word processing - create, edit, format doc

Question 18

adv of database

Answer 18

no limit on numb of records stored, multiple users can edit, fast access

Question 19

bus tech found in workplace

Answer 19

1. photocopier - reproduce doc by copying or scanning
2. printer - recieves digital info via transmitter n print exact copies ofinfo onto the paper
3. scanner - converts hard copy doc into electronic doc

Question 20

bus doc

Answer 20

range of doc n paper resources needed for tasks

Question 21

bus dc includes

Answer 21

1. agendas - list of items which will be discussed ina meeting
2. memos - similar to letters but less formal
3. letters: sent to clients/customers
4. minutes - imp notes or sumamries taken in a meeting

Question 22

organise requirements

Answer 22

must be consistant n identifiable image of the bus by :
- company logo, colour scheme and consistant corporate image
-observing copyright legislation