Management Policies (PAF)

Question 1

What should PAFs include?

Answer 1

1: Accomplishments
2: Strength
3: Area for development
4: Area for improvement
5: Goals
6: Should be backed with quantifiable examples and documentation

Question 2

What is the purpose of the PAF?

Answer 2

Ensure ongoing communication, about performance, between employee and rater so at review time there are no surprises.

Question 3

What is the common review period date range?

Answer 3

Jul 1 - Jun 30

Question 4

When is a new hire review date?

Answer 4

12 months from date of hire, then they are converted to common review date

Question 5

What rating must you get for a step increase?

Answer 5

Successful Performance

Question 6

When is the due date for PAFs?

Answer 6

Mid June (at least 2 weeks prior to June 30)

Question 7

What are the 4 phases of a PAF?

Answer 7

1: Planning (Goals expectations)
2: Monitoring/Coaching (Mid point check in)
3: Self appraisal
4: Eval (performance appraisal)

Question 8

What are the 3 ratings you can receive in a PAF?

Answer 8

1: Meets
2: Exceeds
3: Needs Improvement

Question 9

Employees are rated on values, what are our values?

Answer 9

1: Knowledge
2: Respect
3: Integrity

Question 10

Role competencies, or job performance, is evaluated on PAFs. What is the minimum number of competencies that are rated?

Answer 10

2

Question 11

Goals and expectations are rated in the PAF, how many of these are required?

Answer 11

3

Question 12

What management policy is reviewed in phase 4 of PAFs?

Answer 12

Information security and comp usage #326

Question 13

When does an employee get their PAF if they are on disciplinary probation?

Answer 13

At the end of probation

If a step increase falls during probation employee does not receive it during period, but may be granted after complete

Question 14

What if the PAF is not completed on time?

Answer 14

Step increase will be delayed, retro pay requires City Manager approval

Question 15

Upon change in class how soon does Phase 1 (planning setting competencies and goals) need to be completed?

Answer 15

Within first 2 weeks

Question 16

If employee is at any time given a needs improvement a follow up should be scheduled for what?

Answer 16

A corrective action plan

Question 17

How much notice should you give before the final PAF review?

Answer 17

1-3 days (preferably 3)

Question 18

PAFs can be deferred for how long?

Answer 18

1 time up to 6 months

Question 19

How long can probation be extended?

Answer 19

Initial: 1 time not to exceed original probation
Disciplinary: Cannot be extended but deferred for extended absence

Question 20

Why can a PAF be deferred?

Answer 20

1: Extended absence
2: In current assignment not long enough (less than 6 months)
3: Performance related

Question 21

If demoted for disciplinary reasons how long do you go on probation?

Answer 21

1 year

Question 22

What if an employee is on FMLA and military leave during final review phase?

Answer 22

Step increase granted if its obvious it would have been received.
You cannot comment on FMLA in PAF

Question 23

How is a PAF handled during industrial leave?

Answer 23

Step increase not granted and PAF deferred