Management Policies (Clerical) Flashcards
To receive travel expenses you must how far from their work site?
40 miles
Travel must be authorized by the department director, what form must they approve?
Travel authorization and expense report
When are travel advances issued?
Not sooner than 10 days in advanced
If using a POV to travel on city business, what is the most amount of mileage reimbursement you can receive?
Not more than the cost of airfare bought 21 days out
How should lodging be paid when traveling?
On procurement card single room moderate rate, ask for discount
What is travel status?
Anytime city business takes them more than 40 miles from normal work site and ends when they get back home or to work site.
What is your work site?
when you spend the most time during work day
How do you get reimbursed for meals on travel status?
Keep receipts list in meals and incidental expenses column. Include tips. Per Dieum rates based off of GSA
What are other things covered for travel expenses?
1: Rental car
2: Registration fees
3: Taxi bus etc
4: Communications (internet)
5: Entertainment (For taking other people out on city business
6: Laundry (if gone longer than 4 consecutive days
7: Gas
8: Parking
9: Baggage (not oversize bag fees)
What is not reimbursable for travel?
1: First class
2: Airfare not related to city business
3: Expense for volunteering to be bumped form flight
4: Internet if not needed for city business
5: Insurance for POV
6: Damage to POV
7: Gas for personal use
8: Family member accompany expense
9: If staying with friends
10: Fines late charges cancelations
11: Tickets (legal)
12: Valet
13: Alcohol
14: Tobbacco
15: Personal entertainment
16: Theft loss of personal stuff
17: Anything unrelated or unacceptable
How long do yo have to present proof of charges?
10 days of return
How much do you get for bilingual pay?
Basic: $50 biweekly
Intermediate: $100 biweekly
What type of testing is required for bilingual pay?
Basic: Oral test (80% gets long term cert)
Intermediate: Written and oral (80% gets long term cert)
What are the roles of city figures during a disaster?
Mayor: Overall responsibility
City Manager: Control Emergency Operations
Emergency Operations will join to control in our jurisdiction
What is the responsibility of safety services?
1: Identify any and all safety hazards
2: Notify department of safety hazard
3: Develop safety manual
4: Provide training and PPE
5: Review accident reports
6: Enforce safety
When is HR required to approve Transitional work?
1: Greater than 180 days
2: Denial
What is the max length of the first transitional work period?
90 days
Department can grant an additional 90 days
After that HR approval
How soon must you have a follow up appointment when going on transitional work?
No greater than 30 days
How many EAP visits per year per event do you get?
12
The EAP is there for us, what is our responsibility if we witness a stressful event?
We are required to maintain our job performance
Use EAP before job performance is affected
If a supervisor witnesses deteriorating job performance or unacceptable behaviors they can mandate an EAP referral. What must they do first?
Get approval of HR. Member must sign a ROI so EAP can report employee compliance to HR
What is a chronic serious medical condition?
1: Requires visits at least twice a year
2: Continues over extended period
3: Episodes of incapacity
How many weeks of FMLA can you receive?
12 in a 12 month period
26 weeks in 12 months if caring fora member harmed service member
What is Loco Parentis?
You take parent responsibilities of someone under 18 or over 18 but disabled
