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Russo's Flashcards > Management Policies (Clerical) > Flashcards

Management Policies (Clerical) Flashcards

1
Q

To receive travel expenses you must how far from their work site?

A

40 miles

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2
Q

Travel must be authorized by the department director, what form must they approve?

A

Travel authorization and expense report

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3
Q

When are travel advances issued?

A

Not sooner than 10 days in advanced

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4
Q

If using a POV to travel on city business, what is the most amount of mileage reimbursement you can receive?

A

Not more than the cost of airfare bought 21 days out

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5
Q

How should lodging be paid when traveling?

A

On procurement card single room moderate rate, ask for discount

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6
Q

What is travel status?

A

Anytime city business takes them more than 40 miles from normal work site and ends when they get back home or to work site.

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7
Q

What is your work site?

A

when you spend the most time during work day

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8
Q

How do you get reimbursed for meals on travel status?

A

Keep receipts list in meals and incidental expenses column. Include tips. Per Dieum rates based off of GSA

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9
Q

What are other things covered for travel expenses?

A

1: Rental car
2: Registration fees
3: Taxi bus etc
4: Communications (internet)
5: Entertainment (For taking other people out on city business
6: Laundry (if gone longer than 4 consecutive days
7: Gas
8: Parking
9: Baggage (not oversize bag fees)

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10
Q

What is not reimbursable for travel?

A

1: First class
2: Airfare not related to city business
3: Expense for volunteering to be bumped form flight
4: Internet if not needed for city business
5: Insurance for POV
6: Damage to POV
7: Gas for personal use
8: Family member accompany expense
9: If staying with friends
10: Fines late charges cancelations
11: Tickets (legal)
12: Valet
13: Alcohol
14: Tobbacco
15: Personal entertainment
16: Theft loss of personal stuff
17: Anything unrelated or unacceptable

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11
Q

How long do yo have to present proof of charges?

A

10 days of return

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12
Q

How much do you get for bilingual pay?

A

Basic: $50 biweekly
Intermediate: $100 biweekly

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13
Q

What type of testing is required for bilingual pay?

A

Basic: Oral test (80% gets long term cert)
Intermediate: Written and oral (80% gets long term cert)

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14
Q

What are the roles of city figures during a disaster?

A

Mayor: Overall responsibility
City Manager: Control Emergency Operations
Emergency Operations will join to control in our jurisdiction

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15
Q

What is the responsibility of safety services?

A

1: Identify any and all safety hazards
2: Notify department of safety hazard
3: Develop safety manual
4: Provide training and PPE
5: Review accident reports
6: Enforce safety

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16
Q

When is HR required to approve Transitional work?

A

1: Greater than 180 days
2: Denial

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17
Q

What is the max length of the first transitional work period?

A

90 days
Department can grant an additional 90 days
After that HR approval

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18
Q

How soon must you have a follow up appointment when going on transitional work?

A

No greater than 30 days

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19
Q

How many EAP visits per year per event do you get?

A

12

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20
Q

The EAP is there for us, what is our responsibility if we witness a stressful event?

A

We are required to maintain our job performance

Use EAP before job performance is affected

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21
Q

If a supervisor witnesses deteriorating job performance or unacceptable behaviors they can mandate an EAP referral. What must they do first?

A

Get approval of HR. Member must sign a ROI so EAP can report employee compliance to HR

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22
Q

What is a chronic serious medical condition?

A

1: Requires visits at least twice a year
2: Continues over extended period
3: Episodes of incapacity

23
Q

How many weeks of FMLA can you receive?

A

12 in a 12 month period

26 weeks in 12 months if caring fora member harmed service member

24
Q

What is Loco Parentis?

A

You take parent responsibilities of someone under 18 or over 18 but disabled

25
Q

What is reduced leave?

A

Leave that shortens your work week or day

26
Q

What is the eligibility for FMLA?

A

1: Employee for 12 month (not need to be consecutive
2: Active employee
3: Must have worked 1250 hours in the 12 month prior to going on FMLA
4: Meet federal requirements

27
Q

When can you use FMLA?

A

1: Birth
2: Adoption
3: Serious health condition of you or immediate family

28
Q

If foreseeable when should you request FMLA?

A

30 days prior

29
Q

Who do you notify if you need FMLA?

A

Supervisor and Leave administration

30
Q

How soon must the FMLA be approved or denied by?

A

5 working days from notification of leave administration

31
Q

What does leave administration give to member when they request FMLA?

A

Certification forms which must be done within 17 calendar days

32
Q

What must you do after your 12 months?

A

Re apply (make sure you have worked the required 1250 during that year, leave doesnt count)

33
Q

What happens for insurance after you have exhausted all your accrued leave and go on unpaid FMLA?

A

You cover your share and employers share, if fail to do so you lose insurance. You also dont accrue leave

34
Q

After the birth or adoption how long to you have to add them to benefits?

A

31 days

35
Q

If you use the 12 weeks FMLA and still need time off what can you request?

A

Special Leave

36
Q

Can FMLA be mentioned in PAFs?

A

NO

37
Q

Are part time employees eligible for Industrial Insurance Program? IIP

A

NO

38
Q

Where must you go first for IIP?

A

Occ Health

39
Q

Once you write it up how long do you have to go on IIP?

A

90 days

40
Q

If you refuse light duty and used all FMLA what must you use?

A

Sick time (not allowed to use vacation), then dock

41
Q

Do you get a step increase on IIP?

A

NO

42
Q

How long do you get on IIP?

A

180 days (12 months if catastrophic)

43
Q

How do you pay back over payment?

A

1: Write a check
2: Deduct from paycheck upon agreeing on a payment plan (must sign Pay deduct form) (if you refuse it will be turned over to collections)
3: If terminated you have 30 days

44
Q

How much money does the department get to spend of a retirement celebration?

A

$400

45
Q

How much notice should you give for leaving dept?

A

Retire: 30 days
Quit: 14 days

46
Q

How much pay may you be deducted if you get a DUI?

A

5%

47
Q

What shall you do if you are involved in a collision off city property?

A

Contact PD and notify supervisor

48
Q

How long do you have to complete the incident report for a collision?

A

24 hours

49
Q

What is the city’s smoking policy?

A

No smoking in city buildings vehicles and workplaces, or within 20 feet of windows and doors (including e-cig)

50
Q

How should the building be evacuated for a bomb threat?

A

Word of mouth (not fire alarm)

51
Q

How long are emails stored for?

A

3 years then auto delete

52
Q

What if you accidentally access a website that is inappropriate or someone sends you inappropriate material?

A

1: Immediately click off
2: Notify supervisor
3: Notify IT help desk

53
Q

What is the Community Emergency Notification System and what is it used for?

A 
Reverse 911
1: Imminent threats
2: Disasters
3: Endangered persons
4: Evacuations
5: Any other emergency notification
 Must be approved by BC

Russo's Flashcards (44 decks)

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