HPM 22.1 Flashcards
1
Q
The role of supervisors, managers and commanders is to ensure __________ with departmental policies, procedures, and legal statutes; review field operations and administrative processes; and provide guidance and direction.
Compliance
Safety
Concurrence
Tranquility
A
Compliance
2
Q
(T/F) The Department’s CIP serves as a tool to facilitate the review of all departmental operations by providing a consistent, systematic, and logical process to conduct inspections of all important departmental operations.
True
False
A
True
3
Q
What documents provide a systematic process for conducting inspections on all materials covered within each specific chapter?
CHP 180
CHP 680A
CHP 220
STD 678
A
CHP 680A
4
Q
_________ is defined as: A process for analyzing a command through personal discussions and physical examination of departmental and local procedures, personnel, records, equipment, and facilities, to determine the quality and system controls and assurances of the inspected program.
Suspicion
Investigation
Inspection
Rectification
A
Inspection
5
Q
An ______ is an in-depth evaluation, which can only be conducted by a trained auditor. An _________ is a cursory review of departmental systems to ensure compliance with departmental policy and legal statutes. An inspection can be conducted by who?
Inspection
Diagnosis
Audit
A
Audit
6
Q
(T/F) an inspection can be conducted by any member of the department as it pertains to this chapter.
True
False
A
False
7
Q
A /an ___________ is a document utilized during each chapter inspection to ensure compliance with all applicable policies and legal statutes.
Inspection Checklist
Inventory Checklist
Summary of Action
Cursory Checklist
A
Inspection Checklist
8
Q
At the conclusion of each chapter inspection, the inspector completes what document articulating significant findings, accomplishments, corrective actions, unresolved matters, problems or progress, appeals and the overall impressions of the inspector?
Letter of interest
Memorandum of Understanding
The Exceptions Document
The Deficiency Checklist
A
The Exceptions Document
9
Q
Inspectors are responsible for conducting thorough and ethical inspections. Inspectors are accountable for documenting all identified _________ and innovative practices.
deficiencies
discrepancies
miscellaneous
discriminatory
A
deficiencies
10
Q
Who is the Office of Primary Interest for the administration and facilitation for the CIP (Command Inspections Program)?
Department of Consumer Affairs (DCA)
Office of General Services (OGS)
Department of General Affairs (DGA)
Office of the Inspector General (OIG)
A
Office of the Inspector General (OIG)
11
Q
A minimum of how many chapter inspections will be conducted by Divisions, Areas and Executive Offices each year?
One
Two
Three
Four
A
Two
12
Q
In regard to prior inspections, the designated inspector shall select how many items from the most recent inspection to ensure the validity of the inspection.
One
Three
No less than five
No more than 10
A
No more than 10
13
Q
Supervisors, managers, and commanders SHOULD/SHALL be actively involved in the ongoing inspection process.
Should
Shall
A
Shall
14
Q
Inspection checklists SHOULD be utilized in all Executive Office, Division, and command level inspections.
True (should)
False (shall)
A
False (shall)
15
Q
The original copies of the inspection checklist and the CHP680A shall be routed to the respective Division within how many calendar days by the inspected command.
30
60
90
120
A
30
16
Q
Inspection documents which have not been cleared of deficiencies shall be maintained until when?
30 days
All items noted are corrected
the next inspection
120 days
A
30 days
17
Q
Original Executive office and Division level inspection documents shall be maintained by what office?
Headquarters
Division
Area
OIG
A
OIG
18
Q
Who is responsible for creating an action plan to correct identified deficiencies from an inspection from the Command Inspections Program (CIP)?
a.) Coordinator
b.) Sergeant
c.) Area Commander
d.) OIG
A
c.) Area Commander
19
Q
When entering an evidence room for an evidence inspection how many employees are required to be present?
one
minimum two
maximum three
A
minimum two
20
Q
During a periodic inspection of evidence in an evidence room how many items need to be inspected?
10 percent of the items, with a minimum of 10 items
minimum two items
maximum three items
one item
A
10 percent of the items, with a minimum of 10 items
21
Q
What form shall be completed while performing an evidence inspection of an evidence room?
CHP 5
CHP 680R
CHP 35
STD 270
A
CHP 680R
22
Q
When conducting an evidence room inspection how many prior inspection items shall be inspected?
No more than one
At most five
At least one
At least five
A
At least five
23
Q
When shall an inventory of an evidence room be conducted?
Annually
Whenever an inspection reveals excessive discrepancies
Biennially
A & B
A
Annually
Whenever an inspection reveals excessive discrepancies
24
Q
The number of keys to an evidence property room shall be limited to how many?
The number of evidence officers
One
The commander
A & C
A
The number of evidence officers
The commander
25
What is the retention period of completed documentation from an evidence inspection?
The previous year plus the current year
Three years
The previous four years plus the current year
Until the next evidence inspection
The previous four years plus the current year
26
During a procurement inspection the inspection shall be based on the previous ___ consecutive months.
a) 10
b) 12
c) 24
d) 36
b) 12
27
During a procurement inspection what four areas shall be inspected except?
a) Purchases, CAL Card Program
b) X Number Program
c) Service Contracts/Letters of Agreement.
d) Reporting System
d) Reporting System
28
What is the retention period of completed documentation from an procurement inspection?
a) 4 years plus current
b) 5 years plus current
c) 2 years plus current
d) 1 year plus current
a) 4 years plus current
29
If the change fund has over $100 or the petty cash fund has over $200, where must it be stored?
In a locked, metal cash box to maintain the fund and receipts, and located in a secure place
30
What is the retention period on completed inspection documents?
a) 4 years plus current
b) 5 years plus current
c) 2 years plus current
d) 1 year plus current
a) 4 years plus current
31
All commands ______ conduct fiscal inspections within each respective jurisdiction as mandated by HPM 22.1.
a) Should
b) Shall
c) May
b) Shall
32
What is completed at the conclusion of each chapter inspection?
a) 592b
b) 680a
c) 792n
d) 602b
b) 680a
33
What is the purpose of the 680a?
It articulates any significant findings, accomplishments, corrective actions, unresolved matters, problems or progress, appeals, and overall impressions of the inspector.
34
What sections of the State Administrative Manual and Government Code mandate each state agency head to conduct inspections and submit results to the State Auditor and the Joint Legislative Audit Committee.
State Administrative Manual sections 20030 to 20090 and Government Code
35
What types of applications will be inspected as part of the recruitment and applications inspections?
a) cadet applicant,
b) civilian applicant for a sensitive position
c) civilian applicant for a non-sensitive position
d) All of the above
d) All of the above
36
The inspection of recruitment processes shall be based on material from the __ consecutive months preceding the inspection date.
a) 10
b) 24
c) 12
d) 36
c) 12
37
For recruitment inspections how long shall the documentation be maintained?
a) two years plus current
b) 10 years plus current
c) 4 years plus current
d) 5 years plus current
c) 4 years plus current
38
What percentage of overtime and grants from the previous 12 months shall be inspected?
Answer: At least 10 percent of overtime and grants, with a minimum of ten instances of claimed overtime and ten uses of grants funds. (HPM 22.1, 6-3, section 2a)
At least 10 percent of overtime and grants, with a minimum of ten instances of claimed overtime and ten uses of grants funds. (HPM 22.1, 6-3, section 2a)
39
All commands _____ conduct overtime and grant management inspections within each respective jurisdiction as mandated by HPM 22.1/
a) Should
b) Shall
c) May
Shall
40
What shall occur if a command becomes aware of problems within the overtime and/or the grant management program?
A more in-depth inspection shall be conducted to identify the source of the problem and correct deficiencies
41
Prior to submitting to the funding agency, where shall each command route application for grant funding (with the exception of Motor Carrier Safety Assistance Program and Homeland Security Grant Program)?
a) Division Command
b) Appropriate Commissioner
c) Special Projects Section, Grants Management Unit (GMU)
d) Field Support Section
Special Projects Section, Grants Management Unit (GMU)
42
Completed inspection documentation shall be maintained for how many years for an OT inspection?
a) 1 year plus current
b) 4 years plus current
c) 10 years plus current
b) 4 years plus current
43
Overtime inspections shall be completed to ensure overtime hours comply with what?
The command’s written guidelines regarding overtime usage and with the provisions of the collective bargaining agreements. Commanders shall be responsible for the legality, validity, recording, and control of all overtime (paid or compensated time off) claimed by employees within their commands. (HPM 22.1, 6-4, section 3a)
44
What are the four objectives of the injury and illness case management program?
(1) Benefits – Provide appropriate and timely workers’ compensation benefits.
(2) Reporting – To report injuries/illness within designated time frames.
(3) Communication – Maintain communication with employees with claims.
(4) Return to Work – Return employees to work as soon as medically appropriate
45
How much of the injured/illness case management shall be inspected during a chapter inspection review?
10 percent, any discrepancies revealed, an additional 10 percent shall be inspected.
46
ow long should inspection documentation be retained, in what order?
The previous 4 years, maintained in chronological order.
47
What time period should a command inspection of reimbursable services and DUI cost recovery records encompass?
a) 12 consecutive months preceding the inspection date
b) 12 random months in the last 5 years
c) 6 months
d) Anything over one month
a) 12 consecutive months preceding the inspection date
48
When conducting inspections of the reimbursable services and DUI cost recovery records, what is the minimum percentage of documents to be inspected?
a) 90% of either one
b) 50% of each
c) 25% of each
d) 10% of each
d) 10% of each
49
When conducting inspections of the reimbursable services and DUI cost recovery records, and a discrepancy is found an addition percentage of records from that category shall be inspected. How much?
a) 90%
b) 50%
c) 10%
d) 25%
c) 10%
50
When conducting inspections of the reimbursable services and DUI cost recovery records, and discrepancies are found in the first two batches, how much more shall be inspected from that category?
a) 0%
b) 50%
c) 10%
d) 100%
d) 100%
51
When conducting inspections of the reimbursable services and DUI cost recovery records, and an area has fewer than 10 documents to review, how much shall be inspected?
a) 10%
b) 25%
c) 50%
d) 100%
d) 100%
52
Who signs the completed reimbursable services and DUI cost recovery inspection documentation?
a) lead inspector and commander of the inspected command
b) lead inspector and on-duty supervisor
c) OIC and commander of the inspected command
d) lead inspector and automotive technician
a) lead inspector and commander of the inspected command
53
How long shall completed reimbursable services and DUI cost recovery inspection documentation be retained?
a) one year previous plus current
b) four previous years plus current
c) ten previous years plus current
d) it can be shredded upon completion
b) four previous years plus current
54
What time increments shall staff hours be rounded to on the CHP 735?
a) nearest 15 minutes
b) nearest hour
c) nearest half hour
d) all of the above
a) nearest 15 minutes
55
When a DUI case has been sent to the District Attorney’s Office and it does not result in a conviction, how soon may the DUI cost recovery case be closed?
a) 5 years after arrest
b) 12 months after arrest
c) 12 months after submission
d) 6 months after submission
c) 12 months after submission
56
Where does the Department provide enforcement services?
Answer: City, County, State, and Federal statues on state property in conjunction with MOUs
57
Does the Department provide service of warrants? Relating to what?
Yes, also court orders and legal processes relating to state government.
58
This inspection ____________ encompass the activities of the command
in relation to crashes, enforcement, and services for the six consecutive months
preceding the inspection and will require thorough review of associated documentation.
To ensure the command is performing according to policy, the inspector will review
crash and arrest reports, and enforcement related forms and documentation.
a) should
b) Shall
c) May
b) Shall
59
he inspector will randomly select a minimum of ______ percent of documentation relating to crashes, enforcement, and services, with a minimum of
HPM 22.1 11-4
_______ items. If discrepancies are noted, randomly select an additional 10 percent or
10 items, for a total of 20 percent or 20 items. If further discrepancies are noted,
expand the inspection to include 100 percent of crashes, enforcement, and
services documentation within the command.
a) 10 and 20
b) 10 and 10
c) 20 and 20
d) none of the above
b) 10 and 10
60
What form shall be used to document the inspection of crashes and arrest reports and procedures?
a) 680a
b) 681c
c) 680X
d) 501e
c) 680X
61
What is the retention time on a traffic collision report and what is the retention time on a MAIT report?
a) 24 months and 5 years
b) 48 months and 10 years
c) 36 months and 6 years
d) 12 months and 2 years
b) 48 months and 10 years
62
What form is required to be completed for Vehicle allocation?
a) CHP 468
b) CHP 469
c) CHP 501
d) CHP 503
a) CHP 468 due by June 1
63
What form is required for vehicle shortage?
a) CHP 468a
b) CHP 469
c) CHP 501
d) CHP 503
a) 468a is due to be turned in with the 468
64
For a vehicle inspection how many vehicles shall be inspected?
a) 10 percent or 10 vehicles
b) 20 percent or 20 vehicles
c) 5 percent or 5 vehicles
d) None of the above
a) 10 percent or 10 vehicles
65
For the occupational safety portion of the checklist of individual vehicles what should happen?
a) have the asm check
b) a physical inspection of the trunk of the vehicle
c) nothing as long as the officer says items are present
b) a physical inspection of the trunk of the vehicle
66
True/False: The documents that should be reviewed during the inspection are as follows
(1) CHP 57, Motor Vehicle Assignment and Transfer
(2) CHP 33, Driver’s Equipment Check
(3) CHP 33B, Vehicle Damage – Location Report
(4) CHP 184, Monthly Motorcycle Inspection List
(5) CHP 227 or 227A, Speedometer Calibration Chart
(6) CHP 276, Vehicle Usage Justification, and associated memorandum(s)
(7) State Fuel Credit Card (Voyager) records
True
67
What should be checked when reviewing documentation pertaining o home storage?
a) The employee has a qualifying Job
b) Lives within the required mileage
c) The employee is in management
d) A and B
d) A and B
68
Who verifies the distance between the employee’s home and work site?
a) Division Commander
b) Appropriate Commissioner
c) Area Commander
d) A and B
d) A and B
69
How shall the mileage be verified?
a) Area Commander Driving it
b) the word of the officer
c) Internet mapping program
d) Supervisor Inspecting the location
e) c and d
e) c and d
70
True/False: The records should be reviewed for fuel stations Daily and Monthly inventories, invoices and other purchasing records. Inventories correspond with the amount of fuel purchased by the command.
True
71
What forms should be reviewed in regards to fuel stations?
a) CHP 33
b) CHP 33d
c) CHP 33f
d) All of the above
d) All of the above
72
How often should Automotive part and supplies be inventoried?
a) Monthly
b) Quarterly
c) Yearly
d) Bi Annually
b) Quarterly
73
What is the retention for fleet inspections?
4 years plus the current year
74
Inspections of MAIT operations shall/should be completed to ensure each Division with MAIT operations s managing their actives in accordance with policy of HPM 110.1?
Shall
75
True/False: When sampling MAIT investigations are Full or Limited.
True
76
Should/Shall an inspection of the MAIT process be completed to ensure each command is adhering to the policy of HPM 110.1.
Shall
77
What form is used for inspection of MAIT?
a) 680a
b) 680r
c) 680w
d) 680b
c) 680w
78
What form shall be used for asset forfeiture inspections?
a) 680a
b) 680h
c) 680w
d) 680b
b) 680h
79
True/False: The documentation that should be reviewed regarding assest forfeiture.
(1) CHP 202b
(2) CHP 216, Arrest Investigation Report
(3) CHP 36, Evidence/Property Receipt/Report, or its equivalent*
(4) CHP 308, Asset Forfeiture Financial Tally, or its equivalent*
(5) CHP 300D
(6) CHP 304, Disclaimer of Ownership of Assets and Waiver of Right to Notice
of Seizure, or its equivalent*
(7) CHP 180, Vehicle Report
False, (1) 202
80
What is the length of time for an inspection of Key contacts program?
a) 2 years
b) 12 months
c) 36 months
d) 48 months
b) 12 months
81
What form is used for the Key Contacts Inspections?
a) 680j
b) 680h
c) 680w
d) 680b
a) 680j
82
True/False- The 680a Inspection Discrepancy shall be completed at the end of the Key Contacts Inspection
True
83
True/False: The command officer safety inspection checklist is the 680f.
False the 680z
84
How many reports that resulted in physical arrest shall be randomly sampled?
a) 10
b) 40
c) 30
d) 25
c) 30
85
The command training officer, Officer Safety Training (OST)
instructor(s), weapons inspections officer(s), range officer(s), and
supervisor(s) should/shall be contacted to assist with the inspection of documentation.
should
86
True/False: Ten percent or ten files shall be inspected for officer evaluations including 118 and 199.
True
87
The command training checklist is conducted on what form?
a) 680a
b) 680b
c) 680c
d) 680d
c) 680c
88
The command training inspection shall encompass what period time?
a) 12 months
b) 24 months
c) 36 months
d) 48 months
a) 12 months
89
All affected commands ____ conduct command local orders inspections in accordance with this manual. The CHP 681D, Command Inspections Program, Inspection Checklist, Chapter 19, Command Local Orders, is designed to guide the command through the inspection process.
(a) Must
(b) May
(c) Should
(d) Shall
(d) Shall
90
This inspection encompasses the activities in relation to the command’s Injury and Illness Prevention Plan (IIPP), Emergency Action Plan (EAP), and Memorandums of Understanding (MOUs) for the ___________ months preceding the inspection, unless otherwise specified, and will require a thorough review of associated documents.
a) 6 consecutive
b) 9 consecutive
c) 12 consecutive
d) 24 consecutiv
c) 12 consecutive
91
True or False: Each command local orders inspections shall be documented using the CHP 681D. The CHP 680A shall be completed at the conclusion of this inspection, and shall articulate any significant findings, accomplishments, corrective actions, unresolved matters, problems or progress, appeals, innovative practices, and any pertinent overall impressions of the inspector.
False
92
The primary objective of this chapter is to enable all levels of departmental management and supervision to administer an inspection of communications systems in a ______ and _____ manner based on system standards and operational requirements.
a) Sensitive and compassionate
b) Logical and systematic
c) Timely and effective
d) Lonely and Lost
c) Timely and effective
93
This inspection encompasses the communications systems of the command for the _______ months preceding the inspection and will require a thorough review of communications systems documentation.
a) 6 consecutive
b) 12 consecutive
c) 18 consecutive
d) 24 consecutive
b) 12 consecutive
94
Training/ Personnel Files: Review training and personnel files to ascertain the status of required training and certifications. Randomly select a minimum of ____ percent of the personnel files in the command, or a total of 10 files, whichever is greater.
a) 5
b) 10
c) 15
d) 20
b) 10
95
True or False: Supervisors and Managers shall ensure employees have equipment adequate to perform their duties, and ensure equipment and resources are maintained in proper working condition.
True
96
True or False: The Command inspection will include an analysis of case load, effectiveness of efforts, and policy compliance in all aspects of investigative services program. The analysis will encompass data from the previous calendar year.
True
97
The communications systems inspection shall be documented on the _________. The CHP 680A, Command Inspections Program, Exceptions Document, shall be completed at the conclusion of this inspection, and shall articulate any significant findings, accomplishments, corrective actions, unresolved matters, problems, progress, appeals, innovative practices, and any pertinent overall impressions of the inspector.
681e
98
The CHP ____, Command Inspections Program, Inspection Checklist, Chapter 21, Investigative Services, and the CHP 681X, Command Inspections Program, Inspection Checklist, Chapter 21, Task Force Operations, are designed to guide the inspector through the policy compliance review.
A) 417
B) 681F
C) 210
b) 681F
99
The inspector _____ begin by contacting key personnel within ISU, such as the ISU coordinator, ISU supervisor, evidence officer, court officer, and training officer.
a) shall
b) should
c) may
d) must
b) should
100
Retention Period. Completed inspection documentation _____ be signed and dated by the lead inspector and the commander of the inspected command. These documents shall be maintained in a chronological file for the previous four years, plus current, and be readily available for management review.
A) must
B) may
C) should
D) shall
D) Shall
101
Commands must complete a quarterly CHP 113 (Injury and Crash Report) and submit to division no later then the ____ of the first month.
7th day
Last day of the month
1st day
15th day of the month
15th day of the month
102
A supervisor must ensure a commentary driver training is conducted and entered into ETRS for Uniformed personnel how often?
Quarterly
Annually
Bi-annually
Monthly
Annually
103
When conducting Command file inspections what percentage of personnel files should minimally be inspected
10%
25%
15%
50%
10%
104
Completed Inspection documentation shall be signed and dated by the lead inspector and those files shall be maintained in chronological order for the previous ____ time?
Four years
Five years
Four years plus the current year
Ten years
Four years plus the current year
105
Field commands are required to complete a strategic plan field command ____ report and submit the report to Division.
Quarterly
Monthly
Bi-annually
Annually
Quarterly
106
Each inspection of a special duty position shall be documented using what form with the 680a
a) 680b
b) 680c
c) 701c
d) 681L
CHP 680A, Command Inspections Program, Exceptions Document, and the CHP 681L
107
The command inspections inspector shall review a sample of how many documents?
a) 5
b) 10
c) 12
d) 20
d) 20
108
Inspections of the CEP shall be completed to ensure each command is performing according to policy contained in:
A. HPM 82.6, Commercial Enforcement Manual
B. HPM 84.1, Motor Carrier Safety Operation
C. HPM 84.2, Hazardous Materials Transportation and Incident Management.
D. All the above.
D. All the above.
109
Two firearm inspections are required: (1) a complete inspection shall be made in conjunction with the employee’s annual performance appraisal; and (2) a “field strip” shall be completed approximately six months from the date of inspection. These inspections _____ be conducted by Area Weapons Officers.
A. SHOULD
B. SHALL
Shall
110
The inspector _______ randomly contact employees assigned to the command, both uniformed and nonuniformed, and observe their appearance.
A. SHOULD
B. SHALL
Shall
111
All mandated training is required to be documented on each employee’s CHP 270, Service Record, and __________, in accordance with HPM 70.13.
a. ETRS
b. EAP
c. EOP
d. ETSR
a. ETRS
112
Tax seizure officers (TSO) are _____ members of the Department.
a. Non-sworn
b. Sworn
c. Civilian
b. Sworn
113
The Command Review is the only Chapter Inspection to be completed by a(n) ___________________. All available employees in the command will be asked to participate in this review by completing an anonymous survey.
Commissioner
Captain
Assistant Chief
Chief
Assistant Chief
114
The CHP 681B, Employee Survey, is a component of the review process which evaluates how employees perceive the command, their supervisors, managers, and the Department. The commander should/shall ensure the CHP 681B is provided to all available employees at the command.
Shall
115
