HPM 11.1 Flashcards
1
Q
Pg. 2-11 section j
Travel claims that do not exceed ___________ should be held until ___________ or __________?
A: $10 / Greater than $10 / June 30th
B: $25 / Greater than $25 / July 1st
C: $100 / The end of the month / December 31st
D: $50 / The end of the month / December 31st
A
A: $10 / Greater than $10 / June 30th
2
Q
Pg. 2-14 section 5
Excess lodging rate requests are authorized by ___________ and required at least ________ days in advance?
A: The employee’s commander / 5
B: The division chief / 10
C: CalATERS / 5
D: Appropriate Commissioner/10.
A
D: Appropriate Commissioner/10.
3
Q
Pg. 2-15 section 2
For travel less than 24hrs is lunch able to be claimed?
A: Yes
B: No
A
B: No
4
Q
Pg. 2-18 section 10(a)
Overtime meal is able to be claimed when required to work how many hours before/after a completed shift?
A: 2
B: 3
C: 4
D: 5.5
A
A: 2
5
Q
Pg. 2-23 section 2
Supervisors shall ensure that employees have a current ________ on file before approving expense claims for mileage
A: CalAters Access
B: Driver license
C: STD 261 form
D: CHP 156 Form
D: CHP 156 Form
A
C: STD 261 form
6
Q
HPM 11.1 CHPT 2 pg. 2-8 section 5(e)
Employees who requested a travel advance shall submit a travel claim or remit advance within how many days after completion of training?
A: 5 business days
B: 5 Calendar days
C: 10 business days
D: 10 calendar days.
A
D: 10 calendar days.
7
Q
HPM 11.1 CHPT 2 pg. 2-32 section 4
Employees who are at training can claim one round trip home for every _______ of training?
A: 5 days
B: 2 weeks
C: 3 weeks
D: 4 weeks
A
C: 3 weeks
8
Q
What four conditions qualify for relocation to be paid?
Answer:
Promotion offered by the commissioner
An involuntary transfer initiated by and at the discretion of the Commissioner
voluntary transfer required to effect a mandatory reinstatement, or
Any involuntary transfer required to effect a mandatory reinstatement
All of the above
A
All of the above
9
Q
What is the minimum distance to qualify for relocation benefits?
50 miles
75 miles
100 miles
50 miles admin / 100 miles promotion
A
50 miles
10
Q
Do nonpromotional and voluntary transfers qualify for relocation benefits?
No
Yes
maybe
A
No
11
Q
What form is used to request approval for relocation reimbursement?
CHP 104
Std 104
CHP 711
Std 711
A
Std 711
12
Q
What is the maximum number of days of per diem allowances for relocation?
30 days
60 days
90 days
120 days
A
60 days
13
Q
Are relocation expense reimbursements paid directly to the employee reportable income?
Yes
No
A
Yes
14
Q
The current mileage reimbursement rate for relocation can be found at the following website?
CHP travel
IRS
CALHR
Both b & c
A
CALHR
15
Q
What are field commands permitted to sell?
Copies of collision reports
Glossy prints of photographs
Other Records
Discarded tires, junk batteries and used rotors
All of the above
A
All of the above
16
Q
Sales tax is applied to the purchase of collision reports?
True or False
A
False
17
Q
What is the cost of a crash report up to 25 pages?
$15.00
$12.00
$10.00
$20.00
A
$10.00
18
Q
Credit cards may be used to purchase collision reports, photographs, etc.
True or False
A
True
19
Q
A counter receipt is what document?
CHP 241
CHP 251
CHP 180
CHP 403
A
CHP 251
20
Q
PRA requests are charged at what amount per page?
10 cents
20 cents
35 cents
25 cents
A
20 cents
21
Q
How many bids are required for the sale of discarded tires, junk batteries and used rotors?
5
6
4
3
A
3
22
Q
What is the deposit amount for the witness fees that are to be collected for an employee’s appearance?
$140
$150
$275
$225
A
$275
23
Q
What is the total cost collected for conducting Live Scan Fingerprinting for a rotation tow truck driver?
$51
$45
$80
$60
A
$51
24
Q
The cashier shall turn in all collections and counter receipts daily to someone not involved with the cashiering function. Collections and counter receipts will be reconciled in each other’s presence. True or False
A
True
25
True/False- When using a CHP 251 the word overpayment shall be used when it is less than $5.00 and refund for $5.01.
True
26
Counter receipts shall be prepared in triplicate and distributed to the following locations:
Original to purchaser
Duplicate to FMS Cashiering Unit
Triplicate stays at field command
All of the above
All of the above
27
Transfers of counter receipt books to another area shall be conducted using what form?
CHP 220
CHP 251(a)
CHP 109
CHP 266(a)
CHP 266a
28
What is the maximum amount of cash that an area office can have on hand with a safe and without a safe?
$1,000 and $250
$500 and $150
$2500 and $500
$250 and $100
$1000 and $250
29
Close of business each Thursday; the weekly transmittal period for all offices begins on Friday and ends at close of business the following Thursday.
True or False
True
30
What funds shall be used to pay for cashiers checks and money orders?
Cal Card
Departmental Check
Petty Cash
All of the above
Petty Cash
31
What shall be completed before any services can be performed for a reimbursable service?
A formal written agreement is prepared and approved by the Division/Area Commander
The overtime rotation list is updated
The Section Chief is to be notified of the work to be performed
The request is to be routed to ORM for approval
A formal written agreement is prepared and approved by the Division/Area Commander
32
A reimbursable services contract must clearly indicate the type of pay. What are the two types of pay for reimbursable services?
paid as overtime only or CTO
paid as overtime only or as both paid regular time and paid overtime
paid as overtime only or paid as regular time only
none of the above
paid as overtime only or as both paid regular time and paid overtime
33
What is the minimum time for cancelation for reimbursable service? When must cancelations be made?
24 hours minimum prior to the scheduled work service/detail. Mon-Fri 0800-1700 hours.
48 hours minimum prior to the scheduled work service/detail. Mon-Fri 0800-1700 hours.
12 hours minimum prior to the scheduled work service/detail. Mon-Fri 0800-1700 hours.
One business day prior to the scheduled work service detail.
24 hours minimum prior to the scheduled work service/detail. Mon-Fri 0800-1700 hours.
34
If the services are canceled within 24-hours prior to the scheduled assignment, prepare the CHP 467 as follows except.
If the officer(s) were not notified of the cancellation, the memorandum should indicate the officer(s) and the hours to be charged to the requester.
The requester will be charged a minimum of four hours overtime for each assigned officer.
If the officer(s) were notified, the memorandum should indicate the
officer(s) and the short notice cancellation fee. The requester will be charged $50 for each assigned officer.
If the services are canceled with at least 24-hours’ notice and no deposit was taken, no
further action is necessary. If a deposit was taken, submit a
CHP 467, with comment to refund deposit to FMS, AR.
If the officer(s) were notified, the memorandum should indicate the officer(s) and the short notice cancellation fee. The requester will be charged four hours at the overtime rate for each assigned officer.
If the officer(s) were notified, the memorandum should indicate the officer(s) and the short notice cancellation fee. The requester will be charged four hours at the overtime rate for each assigned officer.
35
In every instance in which an employee is served a summons and complaint, immediate notification to OLA shall be made. Within what timeframe?
48 hours
One business day
30 days
10 business days
One business day
36
All original documents received shall be transmitted to OLA with sufficient information to identify the action with reports and such other information as the commander believes pertinent. When service is by mail, all documents received, including the stamped, addressed envelope which was enclosed in the package, the notice and acknowledgment of receipt form, and the envelope in which the documents were originally mailed, are to be transmitted HPM 11.1 9-6 to OLA.
All documents should be scanned and sent to OLA, via e-mail.
All documents should be mailed to OLA via overnight delivery (i.e., United Parcel Service).
Both a and b
None of the above
Both a and b
37
Pending Adverse Action. When a civil summons and complaint are served on an employee and it is known to the command that an adverse action is pending for the employee, what should be done?
This fact shall be made known to OLA.
This fact shall not be made known to OLA due to POBR.
The Commander shall notify the Area Representative.
None of the above.
This fact shall be made known to OLA.
38
The state is self-insured for all tort liability claims, except those suits involving a privately-owned vehicle used to conduct state business. The AGO provides legal counsel for eligible departmental employees in civil lawsuits arising out of an act or omission occurring within the course and scope of their employment. Pursuant to GC Section 825(a), the employee must do what?
Do nothing. AGO provides legal counsel to all employees.
Request such representation in writing.
Reasonably cooperate in good faith in the defense of the claim or action.
Both b and c.
Both b and c.
39
Suits filed against employees often contain serious unsubstantiated allegations which cause great concern. What is the role of commanders and supervisors?
Commanders and supervisors should provide positive reassurance to employees named in suits.
Commanders and supervisors should refer the employee to the employee assistance program.
Commanders and supervisors should not speak to the involved employee about ongoing litigation
Commanders and supervisors have no roll once AGO is involved.
Commanders and supervisors should provide positive reassurance to employees named in suits
40
In order to make accurate assessments, upon receipt of any sovereign citizen documents by an Area office or the involved employee, the Area shall do what?
Immediately (within one business day) contact OLA.
Notify the Division Commander
Do nothing. Usually sovereign citizen complaints documents hold no legal weight
Immediately notify the Academy criminal law unit.
Immediately (within one business day) contact OLA.
41
Criminal Investigations. If a departmental employee is a defendant in a pending civil lawsuit and becomes aware of any criminal investigation into their misconduct; or if any criminal charges are filed against the departmental employee, whether or not the investigation or charges are related to the civil litigation, the employee shall do what?
Report the same immediately to their union representative.
Report the same immediately to their chain of command.
The employee shall notify OLA and their civil defense attorney.
Both b and c.
Both b and c.
42
Prosecuting authorities have the proprietary right to dismiss minor violations arising out of accidents or routine enforcement activities where prosecution would require members to travel distances which would result in excessive travel time and overtime expenses to the Department. True/False?
True
43
For out of state subpoenas and appearances, who approves out of state travel?
a) Appropriate Asst Commissioner
b) Division Commander
c) Area Commander
d) Area Sergeant
a) Appropriate Asst Commissioner
44
When travel extends beyond your command who, Immediate Supervisor or Commander, shall approve mode of transportation?
a) Area Commander
b) Immediate Supervisor
c) Division Commander
a) Area Commander
45
True/False- Subpoenas are not, to be accepted for former employees?
True
46
True/False- Subpoenas shall, be accepted for an “on call” basis?
False, Shall Not
47
A uniformed employee responding to a subpoena for the defense shall or shall not appear in court in uniform?
Shall Not
48
A uniformed employee shall notify who, when responding to a subpoena for the defense.
a) District Attorney
b) Area Commander
c) OLA
d) A and B
d) A and B
49
The Department has 10/15/20 days, to comply with an informal discovery or a subpoena duces tecum?
15
50
Employees shall/shall not, agree to be placed on an “on call” or “standby” basis.
Shall Not
51
A supervisor and/or a designated agent may/may not, accept a civil subpoena on behalf of an employee?
May Not
52
The CHP 90, Report of Court Appearance-Civil Action shall be filled out in duplicate/triplicate, and submitted to the Accounting Section within, 24/48 hours.
Duplicate and within 24 hours.
53
What Penal Code establishes confidentiality of Peace officer’s personnel records.
a) 832.4
b) 832.7
c) 832.1
d) None of the above
b) 832.7
54
Who is responsible the maintenance and disposition of records? HPM 11.1, page 11-3
Business Services Section
Area Commanders
Information Technology Section
Fiscal Management Section
Business Services Section
55
HPM 11.1, Page 11-3. Active records are ______________________________________.
Used frequently to conduct current business and referred to more than once a year.
Used frequently to conduct current business and referred to more than once a month.
Any records not yet archived and available for sale.
Required to maintain a proper level of fitness.
Used frequently to conduct current business and referred to more than once a month.
56
Which of the following would not be considered record material? HPM 11.1, page 11-4
Electronic Data files
Maps
Suspense copies of correspondence
Charts
Suspense copies of correspondence
57
Records containing confidential information __________ be disclosed to unauthorized personnel. HPM 11.1, chapt. 11, page 11-4
Shall not
Should not
May not
The department does not maintain confidential information.
Shall not
58
Who is responsible for adherence to the retention schedule for records? HPM 11.1, page 11-5
Office Services Supervisor
The Division Commander
Business Services Section
The Area Commander.
The Area Commander.
59
The use of the master retention schedule is up to the discretion of the Area Commander. True/False
False
60
Only a court order or special instructions for the protection of the state’s interests from the __________________________ may modify the records retention schedule. HPM 11.1 page 11-5.
Department’s Office of Legal Affairs
Commissioner
Business Service Section
Governor
Department’s Office of Legal Affairs
61
A woman enters the area office and requests assistance in having an arrest record sealed by the Area Office. What is the correct response? (HPM 11.1 Chapt. 12.4.a)
Provide her a BCIA 2870, Petition to Seal and Destroy Arrest Records from the Departmental Intranet form page.
Provide her a BCIA 2870, Petition to Seal and Destroy Arrest Records, and assist her in completing the form.
Provide her a BCIA 2870 only if she prepares the proper Freedom of Information documents.
Instruct her to contact an attorney for a factual declaration of innocence request and show her the door.
Provide her a BCIA 2870, Petition to Seal and Destroy Arrest Records from the Departmental Intranet form page.
62
A man enters the area office and requests assistance from the on duty supervisor in having his arrest record sealed and destroyed. He advises he was arrested for DUI in October of last year, but no charges were filed due to a clean chemical test. He hands you a completed BCIA 2870, Petition to Seal and Destroy Arrest Records. What is the appropriate action for the supervisor?
Instruct the person to request a court order of factual innocence.
Take the form, obtain approval from the area commander and contact the DA’s office for approval.
Instruct applicant to provide the form to a court with jurisdiction for approval.
Schedule a meeting with the Area Commander.
Take the form, obtain approval from the area commander and contact the DA’s office for approval.
63
A man enters the area office and requests assistance from the on-duty supervisor in having his arrest record sealed and destroyed. He advises he was arrested for DUI 25 months ago, but no charges were filed due to a clean chemical test. He hands you a completed BCIA 2870, Petition to Seal and Destroy Arrest Records. What is the appropriate action for the supervisor? (HPM 11.1, Chapt. 12.4.b, page 12-5)
Instruct the person to request a court finding of factual innocence.
Take the form, obtain approval from the area commander and then send a copy to the DA’s office for approval.
Take the form and seek approval from a court with jurisdiction.
Deny the petition because it has been over two years since the arrest.
Deny the petition because it has been over two years since the arrest.
64
An individual arrives at the Area office with a completed BCIA, Petition to Seal and Destroy Arrest Records. If the Area has no records pertaining to the named individual, or cannot locate records on the individual, the Area ______return the BCIA 2870 to the petitioner with a notation that no records were found. The Area shall maintain a copy of the BCIA 8270 for ________ plus current.(HPM 11.1, Chapt. 12.4.d, page 12-6)
Shall / two years
Should / one year
Shall / one year
Shall / two years
65
An individual petitions the superior court regarding the sealing and destruction of an arrest record in CHP custody. The petitioner serves a copy of the petition to the Area and the DA ten days prior to a hearing concerning the matter. The DA informs CHP it will not contest the matter. (HPM 11.1, Chapt. 12.4.b.2.a.1, page 12-5)
The CHP shall provide evidence concerning the matter directly to the court.
The CHP should provide evidence concerning the matter directly to the court.
The CHP may provide evidence concerning the matter directly to the court.
The CHP may not provide evidence directly to the court concerning the matter.
The CHP may not provide evidence directly to the court concerning the matter.
66
What employee records or information in the Department’s possession, are available for review and/or release under the PRA?
Employee information including name, work location, classification, assignment, gross salary rate, dates of employment, time base, rehire information, and training received at state expense.
67
TRUE or False-A member of the public can make a PRA request in writing, over the telephone, or in person.
True
68
If a PRA request is made, an employee of the Department should/shall complete a CHP 370C, Public Records Act Requests.
Shall
69
The CHP 370C s to be filled out by the employee and shall/shall not be filled out by the requester.
Shall Not
70
The office responsible for the processing of the PRA request shall send the Department’s written response to the requester no later than the close of business on the 5th/10th day.
10th day
71
In certain unusual circumstances, if additional time is needed to gather and produce the responsive documents, GC Section 6253(c) allows an agency to extend the response time frame by an additional 7/14 days past the statutory 10 days.
14
72
Subject to reasonable notice (to be determined by the command receiving the request), public records may/should/shall be made available for inspection during regular business hours at the office where the records are maintained.
shall
73
Inspection of records should/shall be made only in the presence of departmental personnel to prevent records from being destroyed, mutilated, defaced, altered, photographed, or copied.
Shall
74
Who is responsible for the day-to-day maintenance and repair of state-owned or leased buildings?
a) Area Office
b) Division
c) Facilities Section
c) Facilities Section
75
How are general maintenance and repairs of facilities initiated?
a) By the area
b) Through Facilities with an X Number
c) Division
b) Through Facilities with an X number
76
What rank may install at their own expense, carpeting and wall coverings in their immediate work areas?
a) Sergeants and above
b) Lt and above
c) Captains/Commanders and above
d) any employee
c) Captains/Commanders and above
77
True/False- The 3 types of security cameras authorized by the department to be used at CHP facilities, Closed Caption, monitored intrusion, monitored intrusion and badging.
True
78
Who is responsible for conduction vendor background checks?
a) Facilities Section
b) Division
c) Local Area
d) ISU
c) Local Area
79
All commanders should/shall identify an energy conservation coordinator?
Shall
80
What is the maximum temperature the office thermostat may be heated to? What is the minimum temperature the office may be cooled to?
Max temp heated to is 68* and max temp cooled to is 78* (HPM 11.1 pg. 14-30 section 24)
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