HPM 10.3 Flashcards by Seth Preston

In order to be eligible to participate in a promotional examination for CHP Sergeant, an Officer needs to have a minimum of 36 months performing the duties of an Officer. How many of those 36 months need to have been performing “enforcement-related” duties?

a) 24 months

b) 36 months

c) 12 months

d) no limitation

a) 24 months

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“Seniority” points will be added to an examination score at a rate of ______ points per full year served in the next lower rank as the position being tested.

a) 1

b) 1/4

c) 1/2

d) There is no such thing as free points

b) 1/4

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To qualify as a disabled veteran, for the purposes of veteran’s preference in an entrance examination an individual must be _____ or more disabled as a result of service in the armed forces.

a) 100%

b) 25%

c) 10%

d) 50%

c) 10%

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Who is responsible for the Department’s uniform hiring process and procedures, including transforms and promotions?
a) Uniformed Hiring
b) Cadet Hiring
c) Commissioners Office
d) Classification and Hiring

d) Classification and Hiring

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True/False- Personnel Transactions Unit is responsible for processing ALL appointment documentation (including transfers and promotions).

True

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What Office within the Department is responsible for ensuring all hiring is free from discrimination?

Office of EEO

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What is the practice of an employee using their power or influence to aid or hinder another in the employment setting because of a personal relationship.

Nepotism

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Normally, all departmental employees, including immediate family members, may be allowed to work together as coworkers or partners in an operational environment. Who shall reserve the right to preclude any assignment of employees in the command if, in their judgment, the assignment could cause internal morale or supervisory problems?

The Commander

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Employees who become related after assignment to the same command

location and are in any type of subordinate/supervisory relationship shall notify

their commander immediately. Upon notification, the commander shall review the current assignments for conformity with departmental policy with consideration given to the needs of the command’s operations. If the reporting relationship is deemed to be in violation of departmental policy, one of the related employees will be transferred or reassigned. It will be at the discretion of WHO as to who will transfer or be reassigned?

Both Employees

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When filling a NONuniformed position the request shall include: A CHP 127, with appropriate signatures, A current CHP 129, Duty Statement, for the position, a current organization chart and WHAT other document?

A completed Communications Network Message with a Statement of Qualifications (SOQ) questions (optional) on page two.

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A CHP 127 package may be submitted via e-mail up to, but not exceeding,

HOW MANY days in advance of an anticipated nonuniformed position vacancy?

90 days

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The earliest date a nonuniformed position may be filled is one of what two criteria?

(1)The effective date as approved by Classification and Hiring; and/or (2) The expiration of the prior employee’s accumulated leave credits.

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Approval to fill or overlap a nonuniformed position, other than a Public Safety Dispatcher (PSD) or Public Safety Operator (PSO) prior to the last date covered by the prior employee’s accumulated leave credits must be obtained from WHO through the CHP 127 process?

the appropriate Commissioner

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All nonuniformed CHP 127 packages from offices reporting to the Deputy Commissioner and Commissioner must be e-mailed to who?

the administrative lieutenant in the Commissioner’s office

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In accordance with Title 2, CCR Section 242, if some, but not all, eligible employees within the same unit are selected for a promotion in place, the following procedures shall be followed: The command shall inform the eligible employees NOT selected for promotion IN WHAT TWO WAY of the reasons for the decision?

in person and in writing

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To fill BU 12 positions (nonuniform positions): the Post and Bid process outlined in the
collective bargaining unit contract and departmental policy contained in GO 10.6 shall be adhered to. If the command receives no interest during the Post and Bid advertisement, the Classification and Hiring (CH) analyst will determine if there are transfers on file. During the Post and Bid advertisement period, interested employees are
directed to submit their CHP 220N, Request for Transfer - Nonuniformed,
directly to the command. After HOW MANY business days have elapsed since the final filing date, the command shall PDF all CHP 220Ns received via e-mail to their CH analyst.

5 business days

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Vacant nonuniform positions shall be advertised for a minimum of HOW MANY calendar days in accordance with Title 2, CCR Section 249.2. The advertisement is valid for HOW MANY days from the posted date. If a conditional offer of employment has not been made within that time frame, the vacant position shall be readvertised.

10 calendar days / 180 days

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Processing applications directly to Commands during statewide nonuniformed position advertisement. In the event a command receives an STD. 678, the command shall ensure the STD 678 is WHAT? Commands SHALL NOT do what with the STD 678?

immediately date stamped (2) Commands shall not review any documentation contained within the STD. 678 or additional documents.

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For classifications subject to the seniority transfer process for advertised positions, the advertisement will direct current same-class transfers to submit their CHP 220N directly to SSES. In the event a command receives a CHP 220N, the command shall ensure the CHP 220N is WHAT 4 things?

Date Stamped / received within 5 business days after the final filing date / coordinate with Classification and Hiring (CH) that all parties have signed / forwarded to the CH analyst

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Hiring nonuniform supervisors and managers requiring access to applications will be required to utilize WHAT SYSTEM throughout the hiring process for all vacant positions which required statewide advertisement.

The Examination and Certification Online System (ECOS)

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Nonuniform hiring. After the final filing date, and prior to applications being released to commands, WHO will review all applications and additional documents submitted during the advertisement period, redact all confidential information, and scan and upload all hard copy applications received into ECOS. At the conclusion of this precursory review, the WHO will release all applications to the hiring command in ECOS and notify the hiring supervisor or manager via e-mail.

Classification and Hiring Unit / Classification and Hiring Analyst

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Hiring Command. Hiring supervisors and managers shall electronically review
all applications received, apply the preestablished application screening criteria to all applications, and update the hiring actions IN WHAT SYSTEM for all applicants?

The Examination and Certification Online System (ECOS)

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Prior to reviewing applications, commands shall develop job-related screening criteria which directly relates to the minimum requirements and the duties of the vacant position by utilizing the classification specification located on the CalHR Web site and the duty statement for the position. Hiring managers and supervisors should identify and document WHAT 3 THINGS listed on the classification specification
which have a legitimate nexus to the duties of the vacant position and use them as a basis for developing the screening criteria.

knowledge, skills, and abilities (KSA)

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When hiring nonuniformed positions WHAT TYPE OF criteria and WHAT TYPE OF SCALE shall be established for each screening criterion utilized. It is imperative this criteria be as objective as possible in the event the command is required to defend the hiring process for the position.

Scoring criteria / a point-based scale

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Nonuniform hiring: After determining the screening criteria to be utilized and establishing the scoring criteria, the command shall develop WHAT? This SHALL include the Classification and position number of the position being recruited for; the name of every applicant for the position; each screening criterion established for the position; scores for each criterion and the total score for each applicant based on a thorough review of each application.

an application screening matrix

Minimum Response Time Frames. In accordance with Title 2, CCR Section 258, when establishing the time periods for eligibles to reply to an employment inquiry, the following minimum time frames shall apply. (1) Verbal/Telephone: A minimum of HOW MANY business days response time following the initial contact, including a voicemail message. (2) Mail: A minimum of HOW MANY business days after the date the written notice is sent. (3) Electronic: A minimum of HOW MANY business days after the date the electronic notice is sent.

2 business days / 6 business days / 6 business days

reinstatement if the individual was separated from a position with the Department. Right Obligation Privilege Choice

Privilege

A former uniformed employee must apply for reinstatement to a uniformed position within _______ of separation. Five years Three years One Year Two Years

Three Years

All requests for reinstatement from former uniformed employees shall be submitted in writing to the _________________. Division Commander CalHR Commissioner Command where the employee was last assigned

Commissioner

A prerequisite for reinstatement shall be the successful completion of the Physical Performance Test (PPT). In the event the applicant fails the PPT, an opportunity will be given to successfully complete the PPT Work Tasks at the Academy within 90 days of the PPT failure. True False

True

Permissive reinstatement of a uniformed employee shall be approved at the rank of Officer, California Highway Patrol, regardless of the rank from which the employee resigned or retired. True False

True

Government Code Sections 21193 states, in summary, an employee who applies for reinstatement and is no longer incapacitated for duty in the position held when retired for disability, or in a position in the same classification, should/shall/may be reinstated, at the employee’s option. The former employee must be at least six months less than the age of compulsory retirement. Should Shall May

shall

All reinstated employees shall be required to serve a _____________ term in their initial field assignment. Six month One month Two Year One Year

One Year

A reinstated employee is not required to serve a one-year probationary period. True False

False

An employee with permanent status in Government Code (GC) Section 18528, or probationary status as described in GC Section 18527, may transfer from a position in one state agency to a position in the same or other appropriate classification in another state agency as defined in GC Section 18525.3. True False

True

As provided in GC Section 19994.1, a ___________ day advance written notice provided to the employee is required for a mandatory transfer of any employee under the Departmental jurisdiction where relocation of the employee is reasonably expected. 90 60 30 120

Uniformed employees should/shall/may reside in such proximity to their assigned command or headquarters office as will assure their ability to respond to an emergency within a reasonable length of time. Should Shall May

shall

The maximum travel distance from residence to work location for commanders using a state vehicle shall not exceed ________ miles. Non-command employees using a state vehicle shall not exceed ________ miles from residence to work location. 100/50 70/70 50/50 70/50

70/50

Who can authorize departmental personnel permanently assigned to specific work locations the options of residing outside of California? Immediate Supervisor Area Commander The Commissioner Assistant Commissioner, Field

The Commissioner

Resident Post personnel should reside within the established boundaries of the resident post, except where permitted by paragraph 4. C. of this chapter. True False (Shall)

False Shall

All employees, except for legally employed non-citizens, shall, on or before the effective date of appointment and before entering upon the duties of their employment, sign the Oath of Allegiance portion of an __________, Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California. STD 689 STD 634 STD 678 STD 686

STD 689

Noncitizens are not required to sign the Declaration of Permission to Work portion on the STD 689. True False (Are required)

False (Are required)

The Oath of Allegiance or Declaration for Permission to Work is valid for ________ of the employee’s state service, as long as the employee does not have a break in service caused by a permanent separation from state service. One year Five years The entire duration 10 years

The entire duration

Who may administer the Oath of Allegiance or Declaration of Permission to Work (STD 689)? All uniformed personnel at the rank of Sergeant or above Non-uniformed commanders and their designated alternatives Any State Employee Both A and B

Both A and B

The completed STD 689 must be forwarded to ______________. State Personnel Board (SPB) Human Resources Section, Personnel Transactions Unit, Attention : Personnel Specialist Commissioners Office The Employees Division Commander

Human Resources Section, Personnel Transactions Unit, Attention : Personnel Specialist

Who shall commanders notify with the names and effective dates of personnel assigned to or removed from flight duty? Commissioners Office CalHR Human Resources Section (HRS) and Fiscal Management Section (FMS) Air Ops Sergeant

Human Resources Section (HRS) and Fiscal Management Section (FMS)

At what rank and salary step will a uniformed employee be permissively reinstated? The rank of officer at the maximum salary range Normally, the rank of officer regardless of the ran from which the employee resigned or retired The employees rank at the time of resignation or retirement, and at the same salary range The rank of officer at the same salary range earned at the time the employee resigned or retired

Normally, the rank of officer regardless of the ran from which the employee resigned or retired

A supervisor has the authority to deny an employee’s Merit Salary Adjustment (MSA). True False

True

An employee who has ________ or more work days of service in a monthly pay period shall be considered as having a complete pay period of service, or continued service. 11 15 12 22

Alternate salary ranges are based on what criteria? Education Professional/Special Skill Experience All of the Above

All of the Above

T/F: A probationary period is NOT required for mandatory reinstatements. a) True b) False

true

A Probationary Employee must work _____ hours for a 6 month probation and _____ hours for a 12 month probation. a) 680/1240 b) 840/1680 c) 500/1000 d) 1000/2000

b) 840/1680

Can vacation, sick leave, and/or CTO hours be counted toward total hours worked while on probation. a) Yes b) No

Length of Short-term Military Leave? a) Less than 10 months b) Less than 6 months c) Less than 8 months d) Less than 1 year

b) Less than 6 months

Which departmental personnel may be eligible? a) Full Time employees b) Probationary c)Limited Term d) Temporary e) All of the above

e) All of the above

True/False- Long term military leave is anything longer than 6 months but not to exceed 5 years.

True

What documents are required prior to granting military service? a) Military Orders b) Memo CHP 51 c) Approval from CHP 1 d) None of the above

a) Military Orders

May employees use leave credits to attend inactive military training (required drills to maintain reserve status).

Yes, apart from sick leave. Employees may also use leave with out pay

What is required of Employees wishing to return to state service following the completion of military leave.

The employee must contact the commander to request return to service and provide a military separation document.

How does military leave effect employee probationary periods?

The probationary employee who is returning from a military leave will have the probationary period extended by the length of their employment absence.

Pregnancy Disability Leave (PDL). How long are employees entitled to take unpaid PDL for?

For the length of the disability or up to 4 months (17.33 weeks) per pregnancy.

What is the waiting period for Non-Disability Insurance (NDI) payments to commence?

7 days for each disability, Employees my use leave credits to serve during the waiting period.

Paid Family Leave is an extended compensation for employees to do what.

provide care for a seriously ill child, parent, parent in law, grandparent, grandchild, sibling, spouse, or registered domestic partner or to bond with a new child or adopted child.

True or False: The two categories of separations defined in California Code (CCCR) of Regulations 446 are Temporary and Permanent? (ref 9-3 section 1, 2)

True

True or False: The types of temporary separations include: all types of leaves of absence including informal dock and temporary leave, military leave, suspension from termination for medical reasons, involuntary leave, layoff and disability retirement (ref 9-3, through 9-5)

True

How many days does an employee have to appeal a termination for medical reasons? (ref 9-3 section C-2) 10 Days 15 days 30 days 90 days

15 days

True of False: The department may require an employee an employee to submit to a medical examination by a physician designated by the Department to evaluate their capacity to perform work. (ref 9-4 section D-1)

True

Name the types of permanent separations. (ref 9-5 through 9-10) Answer: Dismissal or rejection during probation, voluntary resignation, automatic resignation termination for failure to meet conditions of employment, termination of limited term appointment termination of emergency appointment, service retirement, death All of the Above

All of the Above

True or False: Once the effective date of resignation has passed, the employee cannot withdraw the resignation. (ref 9-5 section 3-3)

True

Automatic resignation is the separation of an employee who is absent without leave (AWOL),m whether the absence is voluntary or involuntary, and becomes effective after how many days? (ref 9-6, C-1) 2 days 3 days 4 days 5 or more consecutive working days

5 or more consecutive working days

If the employee has not contacted the commander at the end of the first four hours of a scheduled shift, what should happen? (ref 9-6, section C-2) The employee should receive a Memomrandum of Direction The employee should receive a censurable Form 2 The commander should attempt to contact the employee A sergeant should go to the employee’s residence for a welfare check

The commander should attempt to contact the employee

What are examples of when an employee is considered as having failed to meet the conditions of employment? (section 9-10, D-2). AWOL Loss of driver license when required for employment, failure to meet apprenticeship program Habitually late to work Low activity

Loss of driver license when required for employment, failure to meet apprenticeship program Habitually late to work

The Department has the right to accept or deny any request for permissive reinstatement made within how many years from the date of separation. (ref9-16, section B-1) 2 years 3 years 4 years 5 years

3 years 4 years

True or False: No erasures or changes in the names of beneficiaries or in the member’s signature are permitted on the STD 241, CalPERS Beneficiary Designation.

True

An employee (should/shall) immediately notify their commander when filing for Retirement. A.) Shall B.) Should C.) May D.) Will

Shall

Applications should not be sent to CalPERS earlier than ___ days in advance of the desired effective date. A.) 60 days B.) 90 days C.) 30 days D.) 15 days

B.) 90 days

The employee (should/shall) submit a copy of the completed PERS-BSD-369-S, Service Retirement Election Application, to their commander. A.) Shall B.) Should C.) May D.) Will

A.) Shall

True/False: The request for disability retirement may be initiated by the employee, the Department, or any person acting on behalf of the employee.

True

True/False: For uniformed employees, the PERS-BSD-369-D, Service Retirement Election Application, should indicate whether the disability is believed to be service connected or nonservice connected.

True

True/False: An employee may use sick leave, compensating time off (CTO), vacation/annual leave, or any other available credits (i.e., personal leave, holiday credit) hours while pending approval for disability retirement.

True

True/False: Once disability retirement has been approved, the employee may only use sick leave or annual leave credits through the date of separation for disability retirement.

True

True/False: Once separated from the Department, a retiree is not entitled to payment for accumulated sick leave credits.

True

Uniformed employees with ____ or more years of credited service in CalPERS can elect, at the time of their separation, to leave the money on deposit with CalPERS. A.) 3 B.) 5 C.) 2 D.) 1

Government Code (GC) Section 19838 requires the state to recoup salary over-payments; however, action to recoup an overpayment cannot be taken unless the action is initiated within ______ years from the date of the overpayment, and the recoupable amount must not exceed ______ percent of the employee’s monthly net disposable earnings. A.) 3 & 25 B.) 1 & 15 C.) 2 & 10 D.) 5 & 7

A.) 3 & 25

After signing and dating the original CHP 456, Notice of Salary Overpayment, it is returned to PTU within ________ days from the date of the form. Answer: 15 calendar A.) 10 calendar B.) 15 calendar C.) 20 calendar D.) 30 calendar

B.) 15 calendar

True/False: Appropriate collection methods of salary overpayments are Payroll deduction(s), Personal check/cash payment(s), and Use of leave credits.

True

True/False: The following leave balances and types are available for use as payment collection methods: Annual Leave, Compensating Time Off, Excess Hours, Holiday Credit, Personal Holiday, Personal Leave Program, Personal Leave Program 2003, Vacation, and Voluntary Personal Leave.

True

True/False: If the money owed to the employee upon separation is insufficient to fully repay the Department, the Department has the right to proceed with legal action to recoup the amount owed.

True

Employees promptly report changes in names, address, telephone number, marital status, or emergency information to the commander? A.) Shall B.) Should C.) May D.) Could

Shall

A STD. 243- Designation of Person(s) Authorized To Receive Warrants, designates a person who, on the death of the employee, shall be entitled to receive and negotiate warrants issued. How old must the designee be? A.) 21 years of age B.) 18 years of age C.) 16 years of age D.) None of the above

B.) 18 years of age

Who are eligible to request the DMV to maintain confidentiality of their home address as provided in the California Vehicle Code, Section 1808.4? A.) Peace Officers B.) Public Safety Dispatchers/Dispatch Supervisors C.) Motor carriers D.) All of the above

D.) All of the above

In regards to the DMV INV-32, the home address of the surviving spouse or child shall remain confidential for _____ years following the death of the eligible employee? A.) 5 B.) 3 C.) 2 D.) 7

B.) 3

Every employee complete and sign a CHP 611A – Instructions For Completing The Form CHP 611B? A.) Shall B.) Should C.) May D.) Could

a) Shall

What form allows employees to provide specific personal information regarding the location of family members, documents, personal assets, weapons, vehicles, and other personal property, and allows an employee to provide preferences for planning a funeral or memorial service? A.) CHP 611B B.) CHP 615C C.) CHP 610D D.) CHP 619A

A.) CHP 611B