HPM 1.1 Flashcards
______________ (___) establish policy, assign responsibility, and contain procedures that direct personnel on how they are to perform their duties. In content, a manual may be general and deal with principles or concepts; it may be a compilation of material related to an entire function; or it may be a step-by-step directive for the accomplishment of a specific task or operation.
a) Highway Patrol Manuals (HPM)
b) General Orders (GO)
c) Highway Patrol Guides (HPG)
d) Highway Patrol Handbooks (HPH)
a) Highway Patrol Manuals (HPM)
___________ (___) establish policy, assign responsibility, and contain permanent, detailed instructions and procedures that direct personnel on how they are to perform their duties. A [this manual] does not have chapters and is generally created to cover a single topic (e.g., professional values, location codes). When two or more [manuals] relate to the same subject, they should be considered for consolidation into a single manual or (___) Unless the Assistant Commissioner, Staff (ACS), grants an exception, a (___) shall not exceed 25 numbered pages, including attachments.
a) Highway Patrol Manuals (HPM)
b) General Orders (GO)
c) Highway Patrol Guides (HPG)
d) Highway Patrol Handbooks (HP
b) General Orders (GO)
__________________ (___) contain informative material. They may refer to or restate policy, but do not establish policy.
a) Highway Patrol Manuals (HPM)
b) General Orders (GO)
c) Highway Patrol Guides (HPG)
d) Highway Patrol Handbooks (HPH
c) Highway Patrol Guides (HPG)
_________________ (___) usually contain quoted policy, law, or procedures and are primarily informational in nature. They are sometimes issued as brochures or booklets.
a) Highway Patrol Manuals (HPM)
b) General Orders (GO)
c) Highway Patrol Guides (HPG)
d) Highway Patrol Handbooks (HPH)
d) Highway Patrol Handbooks (HPH)
Departmental policy is established or changed by the Commissioner and is contained in GOs and HPMs, or on a temporary basis in Comm-Net messages and MMs. Policy established in GOs and HPMs may be repeated in other publications. Departmental policy or direction does not go into effect permanently until published in a recognized publication as prescribed by this manual.
a) True
b) False
True
If a publication is in need of revision, the OPI may choose to draft a ________ message and/or MM containing the policy and/or procedure changes. Both the ___________ message and MM place policy and procedure changes into effect on a temporary basis while the actual publication is being revised.
a) Comm-Net
b) e-mail
c) interoffice memo
d) Bulletin
a) Comm-Net
A Comm-Net message containing policies and/or procedures expires ______calendar days from the date of message. The policy and procedures noted in
the Comm-Net message shall be incorporated into an HPM, GO, or MM and
submitted to the appropriate Commissioner’s office within 45 calendar days of the originating Comm-Net message for approval.
a) 30
b) 90
c) 120
d) 36
b) 90
The following are not considered “publications” except:
a) SOP
b) Comm-Net
c) Management Memorandums
d) Meeting Minutes
c) Management Memorandums
The unauthorized disclosure of exempt publication material is ground for what level of disciplinary action?
a) MOD
b) MOC
c) 100 form comment
d) Dismissal
d) Dismissal
The CHP identifies exempt material in internal publications by what means?
a) shaded in gray
b) Highlighted yellow
c) printed in BOLD
d) None of the above
a) Shaded in gray
What office identifies exempt material in new or revised publications?
a) OPI for the material
b) Academy
c) OLA
d) OER
a) OPI for the material
When a peace officer safety/security or involved policy is not for general public interest material can be designated as exempt?
True or False
True
To shade material because it is the author’s preference that it not be subject to disclosure to the public is a violation of what act?
a) Freedom of information act
b) press act
c) Public Records Act
d) None of the above
c) Public Records Act
On what CHP form shall exempt material be marked with, “Contains exempt material?”
a) CHP 51
b) CHP 32
c) CHP 28
d) CHP 60
d) CHP 60
When the public demands a printed publication the request shall be referred to which office?
a) OLA
b) Commissioners
c) Division
d) Publications Unit
d) Publications Unit
A complete revision shall occur when how much of the publication or manual chapters contain changes?
25% or more
75% or more
50% or more
20% or more
50% or more
When shall acronyms and abbreviations be spelled out when used in the body of a publication?
Acronyms and abbreviations shall not be used
Acronyms and abbreviations shall be spelled out the first time they are used
On each new page
In the Table of Contents
Acronyms and abbreviations shall be spelled out the first time they are used
The font type of the body text, headers, and footers shall be what font and size for all departmental publications?
Arial 14-point type
Arial 10-pointy type
Arial 11-point type
Arial 12-point type
Arial 12-point type
For HPMs, HPGs, and HPHs, the page number will have the ________ and a ________ placed in front of it.
Chapter number/short hyphen
Publication name/short hyphen
Office of Primary Interest (OPI)/short hyphen
Date of revision/short hyphen
Chapter number/short hyphen
There shall be a minimum of how many blank lines of space (a 24-point break) between the last line of the text and the page and publication number?
Four (4)
Two (2)
Three (3)
One (1)
Two (2)
California Highway Patrol publications should be written from first person perspective when possible.
True
False
False Third Person
Blank CHP forms should/shall/may no longer be used as annexes. However, if CHP forms are filled in, in an effort to serve as an example for information or direction needed to complete the form, they may be used as annexes.
Shall
Should
May
Shall
Publications containing exempt material must have the nondisclosure statement of exempt material included on the front cover. Material exempt from public disclosure is identified by what?
Bold print
Underline
Shaded overlay
Italics
Shaded overlay
An exception for the use of 12-point font size may be made for Management Memorandums (MMs), Information Bulletins (IBs), Allied Agency Information Bulletins (AAIBs), and Transmittal Memorandums if the Office of Primary Interest (OPI) is attempting to keep the document on one page. If a smaller font is used, the font shall never be smaller than ____ point type.
9
11
10
8
11
