CH # 44: Written Comuncations

Question 1

1) heading (date and return address)
2) inside address (name and address of recipient)
3) salutation or greeting (below #2, greeting 2 begin a letter,
includes name and tittle)
4) body (content)
5) complimentary closing (polite ending)
6) signature, printed signature and tittle (4 or 5 lines below CC)
7) end notations (uppercase 4 who composed, lowercase 4 who
typed)

Answer 1

Parts of a business letter

Question 2

A letter 4mat where the letterhead is centered but everything else is left justified

1 or 2 blank lines between paragraphs

Allows 4 rapid entry of info and easy formatting

Answer 2

Full block style

Question 3

A form of a business letter where the inside address, salutation, body and reference lines r left justified while the the date line, complementary closing and the printed signature line r centered or right justified

1 or 2 blank lines between paragraphs

Answer 3

Modified block style

Question 4

2 names 4 a business letter format where the inside address, salutation, body and reference lines r left justified while the date line, complementary closing and the printed signature line r on a tab at the center or right justified

All paragraphs are indented 5 - 8 spaces (the only difference between this style and modified block style)

Double spaces between paragraphs

Answer 4

Semiblock style

Modified block w/indented paragraphs

Question 5

2 assemble the pages of a document in numeric order

Answer 5

Collate

Question 6

Words used as a polite ending 2 a letter just b4 the writers signature

Ex: sincerely or yours truely

Answer 6

Complimentary closing

Question 7

2 produce double-sided copies by storing images from both sides of the original in the memory of a photocopier

Answer 7

Duplex

Question 8

The exchange of information from 1 computer 2 another using telecommunication

Answer 8

E-mail

Question 9

2 names 4 the transmission of scanned, printed material by telephone

Answer 9

Fax

Facsimile

Question 10

The study of accepted rules used 2 create meaning in a language

Answer 10

Grammar

Question 11

Lines of type that begin at the left margin of a document

Answer 11

Left justified

Question 12

A sheet of stationary that r preprinted w/info about a business

Info includes the business name, address, telephone number and other info as needed

Answer 12

Letterhead

Question 13

2 names 4 a form of communication w/in a company that is usually short and limited to 1 subject

The tittle of this form is at the top of a page

4 headings that commonly appear at the top r: 
TO:
FROM:
DATE:
SUBJECT:

Body is single spaced

Can b easily sent 2 all on a distribution list or as an e-mail attachment

Answer 13

Memo

Memorandum

Question 14

2 identify and correct errors in a document

Answer 14

Proofread

Question 15

Type that is aligned w/the right margin in a document

Answer 15

Right justified

Question 16

The greeting that begins a business letter

Placed 1 or 2 lines below the inside address

Only tittle and last name r used followed by a colon
Ex: Dear Mr. Olsen:

Answer 16

Salutation

Question 17

A business letter 4mat in which all the elements r left justified

The greeting is replaced by a subject line in all caps 3 lines below the inside address

Complementary closing and printed signature r replaced by a signature in all caps 5 lines below the body

Answer 17

Simplified letter style

Question 18

A standard form 2 which additional info can b added as needed

Answer 18

Template

Question 19

A part of a business letter that includes the return address and date line

Date line month is spelled out and is 2-3 lines below the return address

Answer 19

Heading

Question 20

A part of a business letter that includes the name and address of the party the letter is being sent 2

Information is singled spaced w/1 or 2 blank lines between the different parts of a letter

The position is determined by the placement of the body of the letter in the center of the page

Answer 20

Inside address

Question 21

Contains the content of the letter

Single spaced w/in a paragraph but double spaced between paragraphs

Answer 21

Body of the letter

Question 22

A part of a business letter that includes the printed signature and written signature both using credentials

Always leave 4-5 blank lines below the complementary closing 2 leave room 4 the written signature

Answer 22

Written signature, printed signature and tittle

Question 23

Various pieces of info that r placed 1 or 2 lines below the printed signature and uses “enclosure or enc. 2 indicate additional info included w/the letter

Includes the initials of both who composed the letter and who typed the letter. The composer initials r in all caps while the typer initials r lowercase and they r always separated by a : or /
Ex: DB/mb

Other info can include billing info or log of visits ect…

This is where cc or bcc r used (carbon copy or blind carbon copy)

Answer 23

End notations

Question 24

A part of speech that is the name of a person, place or thing

2 types: common(general things) and proper(names of individuals or places and r capitalized)

Answer 24

Nouns

Question 25

A part of speech that is used in place of a noun

Ex: I, me, U, he/she, it and they

Answer 25

Pronouns

Question 26

A part of speech that is either a action or a state of being

Action uses words like talk, sing, help and communicate

State of being uses words like is, r, feel or seem

Answer 26

Verbs

Question 27

A part of speech that modifies or qualifies a noun

A describing word(s) 4 a noun

Also includes a, an and the

Answer 27

Adjectives and articles

Question 28

A part of speech that modifies a verb, adjective or another of this type

Includes words that question like how and where and words that end in -ly

Answer 28

Adverbs

Question 29

A part of speech that shows the connection of a noun or pronoun 2 some other word

Used especially 2 describe a relation 2 space, time or possesion

Ex: on, in, of, 2

Answer 29

Prepositions

Question 30

A part of speech that joins words, phrases or clauses in a sentence

Ex: and, but, or and because

Answer 30

Conjunctions

Question 31

A part of speech that is a word that expresses feelings and is often followed by an !

Ex: yeah!, ouch!

Rarely used in correspondence or reports

Answer 31

Interjections

Question 32

A part of sentence structure that contains a subject and a verb only, no additional words

Answer 32

Independent clause

Question 33

2 names 4 a part of sentence structure that contains a subject and a verb w/additional words in order 2 b meaningful

Answer 33

Dependent clause

Subordinate clause

Question 34

A sentence structure that contains 1 independent clause

Answer 34

Simple sentence

Question 35

A sentence structure that contains 2 independent clauses joined using a conjunction and a comma

Answer 35

Compound sentence

Question 36

A sentence structure that contains 1 independent clause and 1 or more dependent clauses

When it begins a sentence, it is followed by a comma. (prepositional phrases)

Answer 36

Complex sentence

Question 37

A type of sentence error that only consists of a dependent clause only

Answer 37

Sentence fragment

Question 38

A type of sentence error that is a sentence in which includes 2 or more independent clauses r joined w/out using a conjunction

Answer 38

Run-on sentence

Question 39

A type of sentence error that is the incorrect use of a comma 2 separate 2 sentences

Adding a semicolon or a conjunction w/a comma can fix the problem

Answer 39

Comma splice

Question 40

Contains a confidentiality statement, name of recipient and the number of pages being sent

Answer 40

Cover sheet