Section 3, Chapter 5 - Surface Inspections & WIP Flashcards
Who is responsible for ensuring that the airfield operates in accordance with the Civil Aviation Authority’s requirements?
Responsibility: BIAL is responsible for all operational aspects of the airport to ensure compliance with the Civil Aviation Authority’s requirements.
What are the two types of surface inspections at the airfield and their procedures?
Types of Inspections:
Routine Inspection:
* To be completed at the next convenient opportunity.
* ATC indicates possibility and gives an approximate delay if anticipated (preferably no longer than 10 minutes).
* Should not unduly disrupt traffic.
Priority Inspection:
* Conducted for safety reasons.
* Complied with without delay unless it is safer for an aircraft to land than go around from short final.
* Departures not commenced with the take-off run will be held.
* Airside Operations must advise ATC of the reason for the Priority Inspection.
* The reason for a Priority Runway Inspection should be logged in the ATC Log Book and recorded.
What are the requirements and procedures for routine surface inspections at the airfield?
Frequency:
- Conducted by BIAL at least once every four hours during daylight.
- Additional inspections if more than one hour has elapsed between aircraft movements.
Activities Included:
- Bird patrols
- Friction tests
- Lighting inspections
- Other relevant checks
Communication:
- ADM will advise ATC of any factors affecting the licensing of the airfield.
- All ATC requests for surface inspections must be made through the ADM.
What are the procedures and requirements for priority surface inspections at the airfield?
Debris Reports:
- ATC must inform the ADM when receiving any report of debris on the manoeuvring area.
Runway Inspections:
- Conducted by the ADM following the departure and arrival of any ICAO Code E aircraft or higher with four or more engines (e.g., B747, AN124, C5 Galaxy, A340).
- Not required for ICAO Code D or lower four-engine aircraft (e.g., C17, KC135, A400).
- If in doubt, ATC should confirm with the ADM.
- Inspections should take place before any further movements on the runway.
- During training by Code E aircraft with four or more engines, inspections may be required after each movement at the ADM’s discretion.
Timing and Coordination:
- Expected to take approximately 10 minutes.
- Expedite with 2 vehicles when possible, reducing time to approximately 5 minutes.
- ADC must coordinate with APR to ensure increased spacing of inbound aircraft as required.
Contamination and Delays:
- Extra time required for remedial action if contamination is discovered.
- Controllers should consider this when planning arrival sequencing or taxiing outbounds, especially if there are CTOT implications.
- BIAL is aware of potential delays as ATC holds aircraft to facilitate these inspections.
Documentation:
- All surface inspections should be logged in the ADC log book with relevant information.
What are the procedures for airfield lighting inspections and handling Aerodrome Ground Lighting (AGL) faults?
Lighting Inspections:
- Conducted daily before the start of night operations.
- Only significant outages affecting operations are notified to ATC.
- Inspections and significant unserviceability are logged in the ADC logbook.
- ATC should inform the BIA Operations Control Centre of any lighting unserviceabilities.
AGL Fault Procedures:
- Responsibility: BIAL is responsible for the airfield and AGL system under CAP168.
Actions for SCOD:
* Advise all aircraft of the fault, allowing the commander to determine a course of action if required.
* Inform the ADM of the fault and request the status of the airfield.
* If the airfield status changes:
* ADM should request the issuance of a NOTAM.
* ATC advises all aircraft via RTF of the change in airfield status.
* Broadcast the fault/failure on ATIS.
What is the responsibility of the Airport Authority concerning airfield maintenance, and what does this section include?
- Responsibility: The Airport Authority is responsible for authorizing all work on the Apron/Manoeuvring area.
Section Includes:
* Details of Work in Progress (WIP) on the airfield.
* Process for short notice requests for WIP.
* Procedures for closing and opening a runway.
* Operating on a runway of reduced length.
* Impact of three regular WIP activities on ATC:
* Grass cutting (Bottoming Out)
* Line painting
* Rubber removal from runways.
What are the general procedures for Work in Progress (WIP) on the airfield?
Safety Statements:
- BIAL sends a copy of the Safety Statements showing WIP to be carried out.
- ATC conducts a Hazard/Safety Analysis and issues a TOI, except for Grass Cutting, Line Painting, and Rubber Removal which have separate procedures.
Notification and Coordination:
- BIAL ADM notifies ATC each morning of any planned WIP impacting ATC operations.
- If ATC receives unnotified WIP requests, they must contact the ADM before authorization.
- BIAL Ops and Engineering staff may require runway access for safety inspections and essential maintenance, which may take precedence over aircraft movements.
Reporting Unserviceabilities/Obstructions:
- ATC must report any unserviceabilities or obstructions on the airfield to the ADM immediately and log the entry.
- ADM takes appropriate action.
Communication:
- If ATC cannot contact any BIAL agency, they should use the BIAL Operations Control Centre or contact the ADM.
- ATC ensures pilots are aware of any unserviceability/obstruction in time to ensure safe aircraft operation.
What are the BIAL airfield safety measures and responsibilities for Work in Progress (WIP)?
Briefings:
- BIA Operations briefs the ATC Watch Manager/Deputy Watch Manager on the agreed method of work before commencement.
- ADM ensures a NOTAM is issued for any WIP requiring runway closure and may request an ATIS broadcast.
Training:
- Contractor personnel undergo formal induction training and are briefed by BIAL before starting work.
Escorts:
- Contractors are escorted by a BIAL vehicle to stay within the work area and maintain R/T contact with ATC.
- Work areas are marked with barriers, chevron marker boards, and red glim lights.
Bird Activity:
- RFFS monitors bird activity and may increase bird patrols, especially during grass cutting.
- ADC controller may broadcast a message on ATIS regarding increased bird activity.
Emergency Situations:
- ADM suspends work and removes personnel and equipment from the site in case of an emergency.
Low Visibility Procedures (LVP):
- WIP is not allowed during LVPs but may continue in Safeguarding with ADM and ATC agreement based on weather and aircraft movements.
Foreign Object Debris (FOD):
- Contractors and BIAL staff ensure all vehicles and equipment are removed, work areas are clear of FOD, and runway inspections are completed before reopening a runway after WIP.
What are the procedures for handling short notice Work in Progress (WIP) on the airfield?
Definition of Short Notice WIP:
- Less than 3 working days’ notice.
- Temporary closure of a taxiway or runway.
- Work party requires more than 5 minutes’ notice to vacate the runway or taxiway.
- Only for unplanned work, not to circumvent normal TOI and hazard analysis processes.
Checklist and Documentation:
- Use ATC Form AA/FORM/155 to record relevant details.
- Checklist includes description, date, time, and planned duration.
- Representatives from NATS and BIAL sign the completed document.
- The checklist acts as a safety net to ensure no safety implications are overlooked.
Action Steps on Completion of Form 155:
- Carry out a hazard analysis if necessary.
- Create an EFPS info strip titled ‘WIP’ detailing the procedure and affected airfield locations, and send to all affected positions.
- No changes to the strip once issued; if unsuitable, open a new checklist and process again.
- Pass relevant Info strips to the accepting controller when opening/closing positions in the VCR.
- After 24 hours, review the procedure with the duty WM and ADM or Airport Operator Representative, and record on Form 155.
- After 72 hours, conduct a further review, then either withdraw the procedure or allow it to remain until formal paperwork is produced.
Cancellation:
- If the duty WM or ADM decides to cancel the work, record the cancellation on Form 155.
- Annotate or remove the WIP/change Info Strip from the GMC and/or AIR strip bay.
- Forward Form 155 and associated documentation to the Manager Admin for retention.
What is the procedure for activating and deactivating runways during Work in Progress (WIP) on the airfield?
When Adopted:
- For WIP necessitating the withdrawal of a runway at BIAL’s request.
- Not for routine maintenance, inspections, or bird scaring duties.
Steps for Closure:
- Issue a NOTAM.
- Broadcast on ATIS.
- Conduct a runway inspection before returning the runway to service.
Checklist:
- Follow the checklist in the Pink Folder to ensure all tasks are completed.
Special Notes:
Procedure not used when runway 17/35 is closed due to parked aircraft or vehicles in the DA2.
All communication between ADC and ADM during the changeover period must be conducted on the AIR frequency.
What are the procedures for closing a runway during Work in Progress (WIP) on the airfield?
Airport Authority Actions:
- Inform ATC WM of planned runway closure time by phone.
- Coordinate with ATC to delineate the worksite with suitable barriers where appropriate.
- Actions may be carried out before runway closure, subject to traffic and weather conditions.
ADC Procedures:
- Include in ATIS broadcast one hour before planned closure: “Runway [xx/xx] closure is planned to commence at [time].”
- At closure time:
- Inform ADM when the last runway movement has occurred.
- Deselect appropriate runway and approach lighting; no approaches permitted during WIP.
- Switch off ILS (coordinate with DEO during engineering duty hours).
- Place appropriate Runway Blocker strip in EFPS Runway Bay.
- Confirm runway closure with INT and/or FIN.
- Confirm with ADM that the runway is closed.
- Deselect relevant FAT on the ATM.
- Amend ATIS message as required.
Watch Manager/SCOD Responsibilities:
- Inform DEO upon receiving confirmation of planned closure time from BIAL ADM.
- Inform Approach and any other local agencies who need to know.
- Ensure ADC has completed the above tasks.
- Inform ADM that “All ATC/Engineering Checks are complete” once all actions are done.
What are the procedures for re-opening a runway after Work in Progress (WIP) on the airfield?
Airport Authority Actions:
- Advance Notice: ADM informs ATC in advance of the final runway inspection.
- Preparation: Ensure all vehicles have vacated the manoeuvring area, barriers removed, and the runway inspected before handover.
- Notification: ADM advises ADC via RTF that the runway is available for use.
Watch Manager Procedures:
- On receipt of re-opening time confirmation from ADM, inform:
- DEO
- ATC
ADC Procedures:
- Only after ADM has handed back the runway via RTF, ADC will:
- Select the appropriate lighting if required.
- Switch on the ILS (informing Tels if manned).
- Remove the runway ‘Blocker Strip’ from the runway bay.
- Advise APC that the runway is available for use.
- Remove the ATIS message.
What are the procedures prior to the reduction of runway length for operations from reduced runway lengths?
NOTAM Issuance:
- BIAL will issue a NOTAM at least 24 hours before the work, if possible.
ATIS Message:
- ADC will broadcast the following message on ATIS 30 minutes before the reduction:
- “Runway [xx] will be operating reduced length at time [xxxx] as per NOTAM [xx/xxxx].”
What are the procedures during the reduction of runway length for operations from reduced runway lengths?
BIAL ADM Actions:
- Coordinate with ADC via RTF to confirm the runway can be reduced.
- Place appropriate CAP168 marker boards on the runway.
- Black-out the appropriate edge lights.
ADC Actions:
- Be aware that inbound aircraft with the latest information may not know the runway is, or is being, reduced.
- Liaise closely with APC before reducing runway length.
- Update ATIS with the message:
- “Runway [xx] is operating reduced length, LDA is [xxxx]m, TODA is [xxxx]m.”
- Regardless of pilot’s report of receiving the latest information, ensure acknowledgment via RTF:
- “Confirm that you are aware that runway [xx] is operating at reduced distances” before issuing take-off or landing clearance.
- Place the appropriate strip in the traffic display.
What are the procedures for returning a runway to full length after a reduction?
BIAL ADM Actions:
- Coordinate with ADC via RTF to confirm the runway is reinstated to full length.
- Remove the appropriate CAP168 marker boards from the runway.
- Return the appropriate edge lights to service.
- Advise ADC via RTF that the runway is available full length.
ADC Actions:
- Remove all relevant messages from ATIS.
- Remove the strip from their display.
- Advise APC that the runway is operating full length.