Certificates Flashcards
List the required certificates
Ship: Cert of Register Cert Of Class Tonnage Load line - Stab book - Condition of ASSIGNMENT Cert of Comp (LYC)
SAFTEY: SAFCON - SRC - CSSC SEC - Safe Manning Document SMC + DOC + COSWP
Pollution:
I - IOPP - Oil Record book + SOPEP
IV - ISPP
V- IAPP
- IEEC - SEEMP
- EIAPP
Anti-Foul Cert or DEC of antifoul system (500gt>)
WRECK Removal
Bunker (1000gt)
Crew:
MLC
- Declaration of maritime labour compliance i + ii
Cert of financial responsibility for crew
Crew Certs
Training Manuals (Train)
Sanitation Certificates (Clean)
Int Ship Security Cert (Secure)
- Continuous Synopsis record
Logbooks:
OLB
GMDSS
Manoeuvring Booklet
A vessel will be considered safely manned if:
- Maintain a safe navigational, engineering and radio watches
- Moor and unmoored the ship
- Manage safety functions
- Perform operations for the prevention of damage to the environment
- Maintain the cleanliness of the vessel to minimize fire risk
- Provide medical care
- Inspect and maintain equipment
- Operate all water tight arrangements and be able to deploy damage control parties
- Operate and undertake maintenance of all emergency scenarios and equipment
- Operate main propulsion
Without compromise of hours of rest
What is contained in the Safe manning document.
Number and categories of Deck officers, ENG officers, Ratings and cooks required to be onboard a vessel when proceeding to sea. May be divided into Distance from safe havens. 60nm,150nm, over 150nm.
Safe Manning Document
Issued: Flag
500Gt
Validity: life of vessel
Survey: None. Owner/operator to submit a proposal to the MCA with number of crew and qualifications necessary to safely man the vessel. Must include Explanation of how
- Manning level been determined
- Guidance of msn 1868 and Annex G of LYC taken into account
- Takes account for HORS
- Yachts details: layout, size, equipment.
Reason: All vessels must be adequately manned so that it can be safely and efficiently operated having due regard for the nature of their operation and location.
MSN 1858 (yachts) MSN 1868(Uk Requirements for safe manning and watch-keeping)
What is HSSC and which certificates effected
Harmonised System of survey and Certification.
Simplify the survey and cert process
Reduce number of surveys, time, paperwork and cost
All certs valid for 5 years
Cert may also be extended by up to 3 months
All certs subject to annual, intermediate, periodic and renewel
Class able to undertake some of Flag surveys
Certs: IOPP SAFCO SRC SEC Int Load Lines
What is an ACS
Alternative Compliance scheme
Vessel needs to apply for COI (certificate of Inspection)
MCA will undertake general inspection to ensure vessel crew competency in dealing with Likely emergencies. If satisfactory MCA will issue COI which will allow Class to undertake all Flag surveys as well as its own. This excludes ISM, ISPS, MLC which Flag will continue.
What is EAS
Enhanced Authorisation scheme
Only available to vessel and companies which have been deemed low risk through multiple PSC.
Companies will be informed of there eligibility and which vessel are compliant.
All surveys are undertaken by RO (CLASS). Except for ism.
What’s is an intermediate survey
SPECIFIC ITEMS
Takes place between year 2 and 3
Specified Items relating to certificate
Initial survey
COMPLETE EXAMINATION before vessel put into service
All items on certificate inspected
Annual Survey
GENERAL INSPECTION
Yearly survey
General Inspection of items on the certificate to ensure that they have been maintained and remain fit for service
Renewal Survey
COMPLETE EXAMINATION
Every 5 years
Complete examination of equipment listed on certificate
Leads to issue of new certificate
Periodic survey
COMPLETE EXAMINATION of equipment on Certificate. Only applies to some certificates
eg: Cargo Ship safety radio certificate Periodic survey every year.
Cargo ship Safety construction certificate
SAFCON (SOLAS I/10)
Issued: class on behalf of flag
500t<
5 year
2 bottom surveys required
Surveys: Initial, annual, intermediate, renewal
Inspected: Structure, Machinery, Equipment (other than equip in SEC) i.e. steering gear, auxiliary machinery, Electrical installations.
Reason: Equipment is adequate for the intended use of the vessel.
Cargo ship safety Radio certificate
SRC (SOLAS ch IV)I/9
CLASS on behalf of flag
300gt<
5 year
Survey: Initial, periodical(yearly), Renewal
Inspected: All vessel radio installations in compliance with SOLAS.
+FORM R (record of equipment for SRC)
- Ship Particulars: Name, call sign, IMO, Number of persons required to operate radio installation.
- Details of radio facilities
- Method used to ensure availability or radio (i.e. shore-based maintenance)
Cargo ship Safety Equipment certificate.
SEC (SOLAS I/8)
Class on behalf of flag
500gt<
Survey: initial, Annual, Periodical (in place of annual on year 2 or 3), Renewal
Inspected: LSA, FFE, COLREGS(Lights, shapes, sound signals), Pilot boarding, NAV equipment, Naut pubs.
\+ FORM E (record of equip for the SEC) LSA - All LSA Incl SART and SCT NAV systems and Equip - Compass - Charts and Pubs (incl ECDIS) - Tracking Equip (GPS & RADAR) - Track Systems ( AIS, LRIT) - Speed and Distance - Steering (Rudder angle indicators, Autopilt etc)
Cargo ship safety certificate
CSSC (SOLAS I/12)
500gt <
CLASS on behalf of flag
5 YEAR
Survey: Initial, Annual, Intermediate, Renewal
Inspection: Combines all Cargo ship safety certs. (Constr, Radio and Equip)
2 Bottom surveys
+ FORM C
Combines form E and R
What particulars are recorded on the cargo ship certs
Name Call sign IMO Port of register Gross tonnage Dead weight Length Type of ship Date of keel laid Endorsements if any
Certificate of registry
All uk registered Vessels
Valid: 5 year or Change of ownership
Survey: None, but issue of the certificate requires Registration document.
(Pro Athletes Eat Biscuits In Situations That Bring Cold Mornings)
Reason: To prove that vessel is registered to a Flag state and that it must then comply with the ratified conventions of that state and will be held accountable to that state with regard to the upkeep of all applicable codes and conventions through regular surveys.
Information found in COR
Info on COR: Name, Callsign, port of register, Port of previous registry,, Official no, IMO, Type, Owner & Address, Builder & Address, Dimensions, Tonnage(Net & Gt), Engines, Accommodation
When can the safe manning document be revoked.
ANY CHANGE OF THE FOLLOWING
- Treading areas
- Construction
- Machinery
- Nature of operation
- Method of maintenance
or Vessel continuously fails compliance with hours of rest
International Tonnage certificate
All ships
Issued: Class on behalf of Flag
Valid: Life of the vessel
Survey: Initial
Info: Name, call sign, Port of reg, Main dimension, Moulded depth, Gross tonnage and Net tonnage, number of passengers.
Reason: Ensure the vessel has been measured in accordance with Universal system of tonnage measurements
Additional:
Cancellation - Changes to construction, arrangements, assigned load line, number of passengers, change of flag.
What is the Int Tonnage convention for.
To Ensure there is a universally agreed Ayon system for measuring the tonnage of ships.
What is the international load line certificate
Issued: Class and flag
Size: All Vessels over 24m
Valid: 5 year
Survey: Initial, Annual, Renewel
Inspected:
(Annual)
- If any alterations to structure or hull
- fittings and appliances for protection of openings
- Freeboard markings
- Stability booklet and Conditions of assignment
(Initial/Renewal): structure, equipment, arrangements, materials and scantlings fully comply with convention.
Info: Ships Particulars(common), Freeboard deck line measurements(tropical, summer, winter, winter North Atlantic), Load line above summer load line, FW allowance
Reason: Proves that the vessel adheres to all the requirements of the LL convention and has sufficient strength, reserve buoyancy (freeboard), damage stability and watertight integrity to with stand the normal perils of the sea.
Additional: Record of condition of assignment and Stability booklet.
What are Conditions of assignment.
A vessels freeboard and stability is calculated as if the hull is entirely sealed. This is not completely practical as opening are necessary. Therefore for the freeboard to be assigned certain condition need to be met with regard to openings. These conditions are concerned with water tight integrity and are know as the conditions of assignment. They are found in the Record of Conditions of assignment.
It Lists all opening into the vessel which would include: - Doorways, Windows and portholes, Hull openings and hatches, Freeing ports and scuppers, air ventilator and air pipes and protection of crew(handrails) - It will describe: closing arrangement dimensions materials heights numbers strength
How to prepare for Load Line survey
- Stability
- Markings
- Water tight integrity
- Water freeing arrangement s
Stability booklet Ready
All Conditions of assignment met.
How to maintain conditions of assignment.
Annual survey
Regular shipboard planned maintenance and inspections of all conditions
Safety Managment certificate (SMC)
Isued: Flag
Size: 500gt
Valid: 5 Year
Survey: initial, Annual, Intermediate, Renewal
Inspected: SMS, safety management manuals, copy of DOC.
Reason: Evidence that the vessel is operating in accordance with the ISM code and its own SMS.
Additional: May be Cancelled due to Major nonconformity.
DOC
Issued: Flag
Valid: 5 year
Survey: Annual and renewal
Reason: Issued to the Managment company to prove it complies with requirements of ISM code.
Additional: If cancelled due to major nonconformity all vessels in fleet may loose SMC.
MCA may invalidate DOC if company unable to operate ships safely which would create a seriousness risk of danger to life, property or enviroment.
Ship security certificate
Issued: Flag or Class on behalf of Flag
Size: 500gt
Audit: initial, intermediate, Renewal
Info: Ships particulars (General), endorsements, date of interim survey.
Required: Ship security assessment, Ship Security Plan, Ship security Alerting system.
Additional: Interim certificate valid for 6months may be issued to a new vessel during initial stages of implementation of Security systems.
Cert of class
Issued: CLASS
Size: All commercial vessels
Valid: 5 yeart
Info: General specs, vessel issued with a type of class, Area and seasonal limitations (300nm from safe haven in winter)
Survey: initial, annual, docking, intermediate, Bottom inspection(x2, no more than 36 month apart and 1 during renewal/special survey), renewal or special survey
Reason: Vessel has been surveyed and that it has been designed, built and maintained in compliance with structural, mechanical and electrical requirements of a class society.
Continuous Synopsis record
Issued: Flag Size: 500gt Valid: Lifetime of the vessel Survey: None INfo: Name vessel, Name and address of owner, Date of registration, Name address of Managment, Name of class, Name of flag, DOC SMC ISSC, Amendments to CSR Index of amendments
Reason: It is a logbook of all modifications to the vessel during its life span including changes of owner, flag, class, Managment
Certificate of Compliance (LYC)
Issued: Flag
Size: 24m and above
Valid: 5 year
Survey: Initial, annual, Intermediate, Renewal
Inspected: All applicable certs in order (see next question for list)
Reason: Certificate confirms compliance with all applicable international conventions and requirements as a large yacht.
IOPP
Issued: Flag
Size: 400Gt
Valid: 5 Year
Survey: Initial, Annual, Intermediate, Renewal
Info: Surveyed in accordance with Marpol Annex 1
Structure, systems and equipment and materials Satisfactory and complies with MARPOL Annex 1
Supplemental: FORM A “Record of Construction and equipment”
What is on Form A “Record of construction and equipment” of The IOPP
- Particulars of ship
- Equipment for control of oil discharge (Oil water separator)
- Means of retention and disposal of oil residues and oily bilge water (Holding Tanks)
- Discharge connection
- SOPEP plan onboard
ISPP
Issued: Class on behalf of flag Size: 400gt or more than 15 people Valid: 5 Year Survey: Initial and Renewal Info: - Vessel particulars - Description of Sewage treatment plant or comminuter - Description of holding tanks - Description of Discharge pipe work arrangements
Vessel is surveyed and is in compliance with respect to structure, equipment, fittings and arrangements of MARPOL IV
No supplemental form
IAPP
Issued: Class on behalf of flag
Size: 400gt
Valid: 5 Year
Survey: Initial, Annual, Intermediate, Renewal
Info:
- Ship has been surveyed in accordance with MARPOL annex VI
- Structure, equipment, materials and arrangement Comply with Marpol annex 6
Supplemental Form “Record of Construction and Equipment”
What is contained in the supplemental form “Record of Construction and equipment” to the IAPP
- Ships particulars
- Record of Ozone depleting substance (Refrigeration and fire extinguishing equipment)
- List of Diesel Engines onboard, details and TIER number (amount of nitrogen oxide emissions 1 most 3 least) (NOX)
- Sulphur content of fuel required inside and outside of ECA and arrangements to reduce emissions. (SOX)
- PArticulate emissions
International Anti-Fowling System certificate
Issued: Class on behalf of FLAG Size: 400gt Valid: life of anti-foul system Survey: - Initial (Before vessel put into service and before teh certificate is issued) - Survey when system is replaced Info: - Insures the anti-foul system complies with the Anti-foul convention
Supplemental: “Record of Anti-fouling system”
- Particulars of ship
- Details of Antifouling
Date of application, type, name of paint and manufacturer, Color, type of primer.
Wreck removal certificate
Nairobi convention
Issued: Flag
Size: 300Gt
Valid: Length of the Insurance policy (1year)
Provide insurance to cover the expenses regarding locating, marking and removal of wreck.
Maritime labor certificate
Issued: Flag
Size: 500gt
Valid: 5 years
Survey: Initial, Intermediate(between 2nd and 3rd anniversary, Renewal
Info:
- Ships particulars
- Ship has been inspected and verified to be in Compliance with the MLC.
- Seafarers Working and living conditions are in compliance,
Supplemental: Declaration of Maritime labour Compliance part 1 and 2 attached to certificate.
Cert Posted along with Declaration in a conspicuous place.
Declaration of Maritime Labour Compliance
2 Parts
Part I:
- National Requirements for compliance with MLC.
Part II:
-Outlines how the vessel will ensure part one is implemented and maintained onboard.
How to apply for an MLC certificate.
Prior to application for survey and inspection, Ship owner must Familiarise with Part 1 of Declaration of MAritime labour Compliance. Then prepare a Declaration of ML compliance part two which must be submitted to the MCA.
What is inspected in an MLC survey or found in Part 1 of the DECLARATION OF MARITIME LABOUR COMPLIANCE
My Method Quickly Shows Us How Much Accommodation Recreation & Food Honest Masters Can Provide For Ships
Min Age Medical Qualification Qualification SEA Use of recruitment agents HORS Manning Accommodation Recreation Food Health and safety and Prevention of injury Medical care on-board Complaints Procedure Payment of Wages Financial Security for repatriation Ship owners Finanical liability
Certificate of Financial Responsibility towards Crew Liabilities (COFR)
Issued: Flag
Validity: Length of the insurance contract
Crew are financially covered for medical care, repatriation, loss of wages or loss of personal belonging due to loss or foundering of the ship, Sickness, injury or death.
Bunker Convention certificate
Issued: Flag
Size: 1000gt
Valid: length of insurance policy but max 1 Year
Certifies that the vessels has an insurance policy in place required by the International Convention for bunker oil pollution.
What does the “International convention on civil liability for Bunker oil Pollution Damage” ensure.
It establishes strict liability on shipowners for preventative measures and pollution damage arising from all types of oil used in the operation of a ship. All vessel over 1000gt must maintain insurance when entering or leaving UK waters.
Ship sanitation certificate
Issued: Port State Health Authority
Valid: 6months
Inspection:
- Waste stores/Garbage lockers
- Accommodation
- Galley, pantry’s and stores
- Engine room, Potable water, Sewage, Ballast tanks
- Swimming pools/spas
Ship sanitation control exemption certificate (SSCEC)
Vessel found to have no public health risks onboard and therefore no need for any controls to be implemented
Ship sanitation control certificate (SSCS)
Public health risk found onboard and control issues need to be implemented. Cert issued with which controls and how implemented.
IEEC
International energy efficiency certificate
Vessels over 400gt
SEEMP (Ship Energy efficiency Managment plan)
Certificate valid for life unless major modification has occurred.
SEEMP
400gt
Considers how a vessels energy efficiency can be managed and modified through out the operational life of the vessel.
Does not require Administration approval but does need to be in place for issue of the IEEC.
EIAPP cert/NOx TEch file
Issued to a vessel for each Diesel engine onboard over 130KW
Certifies the Engine has been surveyed and is Compliance with the control of emission of Nitrogen oxide act.
Info: Engine Manu Model Serial Test cycle Power Approval number
What is a Flag dispensation and when is it issued
When a piece of equipment, LSA, Nav equipment, Crew manning does not conform to the conventions for a very brief period and the vessel is unable to rectify at its current position, Flag will issue a dispensation for a given time frame fort yeh vessel to sale/operate to the first available place where corrective action can be taken
Sections fo the Continuous synopsis record
Form 1. Continuous Synopsis record
Form 2. Amendments to the CSR
Form 3. Index of amendments to the CSR
Loss of cert of class results
Ship no longer in class
Not seaworthy to Insurers and flag
Hull and machinery and P&I cover removed
Statutory certs withdrawn
