HPM 10.3 PERSONNEL TRANSACTIONS MANUAL

Question 1

A probationary period ______ required for appointments made from an eligible list, permissive reinstatements, and interdepartmental transfers, except as noted in paragraph 1.b. below. The employee shall not attain permanent status in the classification until the prescribed probationary period has been satisfactorily completed. 7-3, 1(a)

Answer 1

is

Question 2

A probationary period is not required for mandatory reinstatements, intradepartmental transfers within classification, and interdepartmental transfers or reinstatements without a break in state service when the employee has ____________________________________________________________. 7-3, 1(b)

Answer 2

previously completed the probationary period for the classification while employed with the California Highway Patrol

Question 3

The required hours for completion of the probationary period are prescribed in GC Section 19170 and CCR, Title 2, Section 321. The probationary reports shall be completed within ____ days of the designated probationary period, and submitted to Human Resources Section (HRS), Personnel Files Services. 7-3, 2

Answer 3

10

Question 4

Employees on a 12-month probation (refer to Annex A, Classifications Requiring a 12-Month Probationary Period) will receive written appraisals at ___ months, ___months, ___ months, and more frequently as necessary. 7-3, 2(b)

Answer 4

4, 8, 12

Question 5

An employee serving a 12-month probationary period must work a minimum of ______ hours during the 12-month period. 7-3, 2(b)

Answer 5

1680

Question 6

In determining total hours worked, vacation, sick leave, military leave, or other leave of absence, compensating time off, suspension or other separations, including separations subsequently voided or otherwise set aside, _________ be considered working time. 7-3, 3(b)

Answer 6

shall not

Question 7

When it is determined that the probationary period is to be extended, the commander shall contact _____________________ to determine the official date for completion of the probationary period. 7-3, 3( c)

Answer 7

Human Resources Section (HRS)

Question 8

Pursuant to GC Section 19170, an appointing power of an employee, who alleges a disability as defined in GC Section 12926.1, may submit a written agreement for approval by the California Department of Human Resources (CalHR) that would extend the employee’s probationary period within the existing classification for up to ___ months to provide a reasonable accommodation. 7-4, 4(a)

Answer 8

6

Question 9

Reasonable Accommodation Request: Qualified individuals with a disability may submit a written request for a reasonable accommodation by submitting a ____ to their commander. Refer to Highway Patrol Manual (HPM) 10.12, Equal Employment Opportunity Manual, Chapter 5, Reasonable Accommodation, for additional information regarding reasonable accommodation request procedures. 7-4, 4( c)

Answer 9

CHP 163

Question 10

Notification of Reasonable Accommodation Request: The written agreement must be received for review by CalHR ______________________________________, and the commander shall immediately notify HRS upon receipt of this type of request to allow sufficient time for preparation and forwarding of the agreement to CalHR. If the employee’s probationary period will end during the CalHR review, CalHR will automatically extend the probationary period until a determination is made to approve or disapprove the agreement. 7-5, 4(d)

Answer 10

prior to the end of the employee’s probationary period

Question 11

Discretionary Leave: An unpaid leave may be granted to an employee if approved by the employee’s commander or the appropriate Commissioner, depending on the type of leave. An employee ___ entitled to discretionary leave as a matter of right. 8-5, 1(c )

Answer 11

is not

Question 12

The following are discretionary leaves:
(a) Regular Leave of absence (reasons listed in paragraph 2.d.).
(b) Adoption Leave.
(c) Temporary Leave of absence.
(d) _______________________
8-5, 1(c )(1)

Answer 12

informal leave

Question 13

Determining factors to be considered in granting discretionary leave are:
(a) Purpose or reason for the leave.
(b) _________________________
(c) Whether the employee’s plan is to return to work at the expiration of
the leave.
(d) The effect the employee’s absence will have on the command
operations.
(e) The possibility and feasibility of filling the position while the employee
is on a leave of absence.
8-5, 1(c )(2)

Answer 13

The employee’s service record

Question 14

Nondiscretionary Leave. When an employee meets the eligibility criteria as
specified by the Government Code (GC), California Department of Human
Resources (CalHR) rules, BU agreement, or federal or state law, the employee is
entitled to the leave as a matter of right. The following are nondiscretionary leaves:
(1) Pregnancy or Parental Leave.
(2) Veterans’ Educational Leave.
(3) Military Leave.
(4) _____________________
(5) Family and Medical Leave Act (FMLA)/California Family Rights Act
(CFRA) Leave.
(6) Nonindustrial Disability Insurance (NDI) Leave.
(7) State Disability Insurance (SDI) Leave.
8-6, 1(d)

Answer 14

Spousal Military Leave

Question 15

Attendance Reporting During Unpaid Leave of Absence. Attendance reporting
is not required for the period the employee is off-duty without pay on an approved
Regular, Pregnancy or Parental, Adoption, _____________________, or Military Leave of absence. Refer to the attendance reporting instructions within this chapter for all other leaves of absence.
8-6, 1(f)

Answer 15

Veteran’s Educational

Question 16

Uniformed employees who are on an approved leave of absence for less than ____ shall be retrained and recertified at their assigned commands. 8-7, 1(h)(1)

Answer 16

1 year

Question 17

Uniformed employees who are on an approved leave of absence for _______________________ are required to complete Refresher Training at the Academy prior to resuming field-related duties at their assigned commands. 8-7, 1(h)(2)

Answer 17

12 continuous months to 2 years

Question 18

Uniformed employees who are on an approved leave of absence for over _______are required to complete Reinstatement Training at the Academy prior to resuming field-related duties at their assigned commands. 8-7, 1(h)(3)

Answer 18

2 years

Question 19

The purpose of a regular leave of absence is to provide an employee with a guaranteed right of return to the employee’s former position upon expiration of the leave. A regular leave of absence is ____________ pay and allows an employee to be away from the job for an extended period of time. The employee shall be offered the opportunity to continue medical benefits during the unpaid leave through the “direct pay” process. 8-7, 2(a)

Answer 19

without

Question 20

Government Code Section 19991.1 provides, subject to CalHR rule, an appointing power may grant a leave of absence without pay to any employee under that jurisdiction for a period not exceeding _______. 8-7, 2(b)

Answer 20

1 year

Question 21

An appointing power may grant a leave of absence without pay to an employee who has permanent status with no break in continuity of state service due to permanent separation, a probationer who has completed 6 months of service in a classification having a longer probationary period, or _____________________________________________________ . 8-7, 2(c )(1)

Answer 21

a probationer who was prevented from completing the probationary period because of entry into the United States (U.S.) military service

Question 22

California Code of Regulations (CCR), Title 2, Section 599.781 provides that a leave of absence shall not be granted to any employee ___________________________________, or who is leaving state service to enter other employment except as herein provided, or who does not intend to nor can reasonably be expected to return to state service on or before the expiration of the leave. 8-7, 2(c )(2)

Answer 22

who is accepting some other position in state service

Question 23

Regular Leave of Absence - Reasons for Leave.
(1) __________________________________________________________________.
(2) Temporary incapacity due to illness or injury. (Not applicable when on SDI
or NDI.)
(3) Loaned to another governmental agency for the performance of a specific
assignment.
(4) To seek or accept other employment during a layoff situation or otherwise
lessen the impact of an impending layoff.
(5) Family illness or obligation. (Not applicable when on FMLA/CFRA leave.)
(6) Union activity.
(7) Victim of domestic violence, sexual assault, or stalking. (Refer to
Chapter 26, Miscellaneous Absences With Pay, of this manual.)
(8) For some other reason equally satisfactory as determined by the
appointing power.
8-8, 2(d)

Answer 23

To attend school or college, or to enter training to improve the quality of the employee’s service

Question 24

Procedure to Request a Regular Leave of Absence-All Employees: The employee shall submit a _____, Leave of Absence Request, to the commander prior to going on a leave of absence. The _____ shall include the reason for the leave, the period of time requested, and the amount and type of leave credits to be used (if the leave of absence is with pay). 8-9, 2(g)(1)

Answer 24

CHP 737

Question 24

Length of a Regular Leave: A leave for up to 1 year, for reasons identified in
paragraph 2.d., may be granted by the appropriate ________________. A 1-year leave
may be extended up to 1 additional year if approved by the appropriate
Commissioner prior to the expiration of the original 1-year leave. Requests for
extensions shall be routed through channels to the appropriate Commissioner at
least _____ days in advance of the effective date of the extension. It is Executive
Management’s practice to recommend and grant leaves and extensions in
full-month increments. Human Resources Section (HRS) will forward a copy of the
approved memorandum to CalHR. 8-8, 2(e )

Answer 24

Commissioner, 60

Question 25

Procedure to Request a Regular Leave of Absence-All Employees: A medical leave qualifying as a serious health condition under FMLA Family and Medical Leave / CFRA California Family Rights Act shall run _______ with NDI Nonindustrial Disability Insurance or SDI State Disability Insurance. Supervisors shall check eligibility of the employee and, if eligible, designate the leave under FMLA/CFRA. 8-9, 2(g)(1)(a)

Answer 25

concurrently

Question 26

Adoption Leave: Government Code Section 19991.6(c)(3) provides an appointing power may
grant a permanent employee’s request for a leave of absence without pay for the
adoption of a child for a period not to exceed ___________. 8-9, 3(a)

Answer 26

1 year

Question 27

Procedure to Request an Adoption Leave: The employee shall submit a CHP 737, with substantiation attached, to the commander stating the reason for the leave, the period of time requested, and _________________________________________. In addition, the request must indicate whether or not the employee wishes to continue health, dental, vision, and/or medical reimbursement account benefits. 8-10, 3(b)(1)

Answer 27

the amount and type of leave credits to be used prior to going on leave without pay

Question 28

Commanders may grant a temporary leave of absence without pay to any employee for a period not to exceed ___________ days. 8-10, 4(a)

Answer 28

30 calendar

Question 29

Procedure to Request a Temporary Leave of Absence: The employee shall submit a CHP 737 to the commander stating the reason for the leave, the period of time requested, and the amount and type of leave credits to be used prior to going on a leave without pay. If the request is for medical reasons, it must also include the amount of sick leave to be used and whether or not _______________________________________________________________. A physician’s statement is required to substantiate a leave for medical reasons for the time requested. In addition, the request must indicate whether or not the employee wishes to continue health, dental, vision, and/or medical reimbursement account benefits. 8-10, 4(b)

Answer 29

NDI Nonindustrial Disability Insurance or SDI State Disability Insurance benefits will be requested prior to a leave without pay

Question 30

Attendance Reporting: Absences for temporary leave are processed and reported as dock. Once on dock status, an employee cannot use credits until after physically returning to work, unless on an ____________ leave. 8-11 4(c )

Answer 30

FMLA / CFRA

Question 31

Maximum Length of Informal Leave: Commanders may grant an informal leave of absence without pay for a period not to exceed 11 working days in a 22-day pay period or 10 working days in a 21-day pay period or ______________ working days between pay periods. 8-11, 5(a)

Answer 31

11 consecutive

Question 32

Parental Leave of Absence: Government Code Section 19991.6 provides an employee with permanent status may request and shall be granted an ______________ of absence for purposes of pregnancy, childbirth, the recovery therefrom, or care for the newborn child for a period as determined by the employee not to exceed 1 year. 8-11, 6(a)

Answer 32

unpaid leave

Question 33

A spouse or domestic partner or parent who is a permanent employee shall be granted an unpaid leave of absence for a period not to exceed ________ to care for the newborn child. 8-12, 6(a)

Answer 33

1 year

Question 34

When an employee first becomes aware of their pregnancy, they shall notify their commander and ____________________________________________________________________. An estimated date of delivery must be included in the statement. The health care provider’s statement is required whether or not the employee plans to request a leave of absence. A limited-duty assignment may be considered for a pregnant employee in accordance with the provisions of HPM 10.7, Injury and Illness Case Management Manual, Chapter 8, Limited Duty/Return-To-Work. 8-12, 6(b)

Answer 34

submit a statement from their health care provider regarding their ability to perform full or limited duties

Question 35

All pregnant uniformed employees, and those pregnant nonuniformed employees who perform duties associated with firearms training, shall submit a _____, Advisory: Potential Fetal Health Hazards Associated with Firearms Training, signed by their health care provider. 8-12, 6(b)

Answer 35

CHP 209

Question 36

Veteran’s Educational Leave: Government Code Section 19991.9 provides that any permanent employee, or an employee serving under another appointment who previously had permanent status and who, since that permanent status, has no break in the continuity of state service, who served in the armed forces, and who is eligible because of that service for education or training under applicable state or federal law shall, upon application, be granted an educational leave of absence without pay for the period during which the employee receives that education or training and for ____ months thereafter. 8-13, 7(a)

Answer 36

3

Question 37

Military Leave: Short-term military leave is leave for ___ months (180 calendar days) or less. 8-14, 8(a)(1)

Answer 37

6

Question 38

Military Leave: A permanent, probationary, ________, or temporary employee is entitled to a short-term military leave of absence for ordered active military duty, for 6 months (180 calendar days) or less, in the U.S. Armed Forces, National Guard, or Naval Militia. 8-14, 8(a)(2)

Answer 38

limited-term

Question 39

An employee who has had 12 qualifying pay periods of state service without a break in service immediately prior to the active duty date, or has a combination of pay periods of such state service and calendar time spent in the military service which equals 1 year, is entitled to pay for the first ___________ days (172 hours) of a short-term military leave of absence. 8-14, 8(a)(6)

Answer 39

30 calendar

Question 40

An employee who is absent longer than 30 days (172 hours) in 1 fiscal year may use any leave credits, with the exception of ___________, to cover an absence that extends beyond 30 days (172 hours). 8-15, 8(a)(9)

Answer 40

sick leave

Question 41

Military Short-Term Reinstatement: A permanent or probationary employee ordered to active duty must
return to state service within ___________ days after the end of the military leave, following any period of rehabilitation afforded by the U.S. military or after the termination of the state military emergency ordered by the Governor. (Refer to 38 USC § 4312.) 8-16, 8(a)(11)(c)

Answer 41

14 calendar

Question 42

Effective Date of Long-Term Military Leave. The effective date of the leave must be within ________ days after the last day the employee physically worked or the last day the employee is on leave credits prior to the active duty date. 8-16, 8(b)(4)

Answer 42

90 calendar

Question 43

Long-Term Military Leave - Eligibility: An employee who has ___________________ status is entitled to a long-term military leave for active duty service in the U.S. Armed Forces when the orders are for a period over 6 months, but not exceeding 5 years. 8-16, 8(b)(2)

Answer 43

permanent or probationary

Question 44

Military Long-Term Reinstatement: An employee shall return to state service within ___ months after the end of long-term military leave. 8-18, 8(b)(12)(b)

Answer 44

6

Question 45

Emergency Military Leave: Emergency military leave is a leave for members of the
National Guard during such time as the __________ may have issued a proclamation of a state of extreme emergency or insurrection under the provisions of the Military and Veterans Code Sections 143 or 146, or during such time as the National Guard may be on active duty for one or more situations in the Military and Veterans Code Section 146. 8-18, 8(c)(1)

Answer 45

Governor

Question 46

Emergency Military Leave – Reinstatement: A permanent or probationary employee must return to state service within ___________ after the end of the military leave, following any
period of rehabilitation afforded by the U.S. or the state or after termination of the state military emergency ordered by the Governor. 8-19,8(c )(6)

Answer 46

14 calendar days

Question 47

War or National Emergency Leave - Eligibility: An employee who is a member of the ______________ or U.S. military reserve organization is entitled to a war or national emergency military leave for ordered active military duty by the President or Congress. 8-20, 8(d)(2)

Answer 47

National Guard

Question 48

Procedures for Claiming Pay and Benefits: To receive the difference between military pay and state pay, employees shall provide a copy of their military pay records ___ complete a Military Leave Work Sheet. 8-21, 8(d)(6)(a)

Answer 48

and

Question 49

Employee Responsibilities to Return to State Service.
(1) An employee seeking to return to state service after completing military
leave must contact the commander to request reinstatement and provide a
copy of the military separation document.
(2) The separation document may be:
(a) ______________________________; or
(b) Any other correspondence which identifies the employee’s branch of
service or is printed on official letterhead from the branch of the military
service.
(3) The military separation document must provide the following:
(a) The condition of the employee’s release from the military service
(e.g., under honorable or general conditions).
(b) The date the employee entered active duty.
(c) The date the employee was released from duty.
(4) The employee will not be denied or the reinstatement date delayed if the previous information does not exist or is not readily available. However, the employee shall provide this information as soon as it becomes available.
8-23, 8(d)(5)(f)

Answer 49

The Department of Defense Form 214 (DD-214), Certificate of
Release or Discharge from Active Duty

Question 50

Unpaid Spousal Military Leave: Eligible employees whose spouse is on a leave from a period of military conflict will be allowed to take up to _________ of unpaid leave. Available leave
credits (excluding sick leave) may be used to receive payment. 8-24, 8(d)(5)(j)(1)

Answer 50

10 days

Question 51

Probationary Period Extensions and Experience for Deep Class Range Change: A probationary employee who is returning from a military leave will have the probationary period extended pursuant to CCR, Title 2, Section 321. The probationary period shall be extended by the length of their employment absences, and no more than ___ months of leave credits shall be granted.
(Refer to GC Section 19775.3.) 8-28, 8(p)(1)

Answer 51

6

Question 52

Pregnancy Disability Leave: In addition to leave taken under the provisions of FMLA/CFRA, an employee who is disabled due to pregnancy, childbirth, or related medical conditions is entitled to take unpaid PDL for the period of the actual disability up to ______________, per pregnancy, as medically needed. 8-30, 9(a)

Answer 52

four months (17.33 weeks)

Question 53

Pregnancy Disability Leave – Health Care Providers: The type of health care providers who can determine what is “medically advisable” are:
(1) Marriage and family therapists.
(2) _________________.
(3) Midwives.
(4) Chiropractors.
(5) Clinical social workers.

Answer 53

Acupuncturists

Question 54

Pregnancy Disability Leave (PDL) - California Family Rights Act (CFRA) Bonding Leave: Once a child is born, an employee is entitled to choose to utilize CFRA leave immediately or continue on PDL for the period of actual disability after birth (generally 6 to 8 weeks) and then commence
an additional 12 weeks of unpaid bonding with their baby under the CFRA. The CFRA bonding leave need not be taken right after the baby is born, but it must conclude within _______ of the child’s birth. (Refer to Chapter 45 of this manual.) 8-32, 9(k)

Answer 54

1 year

Question 54

NONINDUSTRIAL DISABILITY INSURANCE - Eligibility: An employee who becomes disabled may be eligible to receive NDI benefits if the employee meets all of the following conditions:
(1) Is a current active member of the CalPERS, State Teachers’ Retirement System, or a state officer or employee of the Legislature.
(2) Is a permanent or probationary employee with a full-time, part-time, or intermittent time base.
(3) ______________________________________________________________.
(4) Filed a Form DE 8501, First Claim for Nonindustrial Disability Insurance (NDI), which has been completed by HRS and their physician, and verified and accepted by the Employment Development Department’s (EDD) NDI office physician.
(5) If applicable, has exhausted Industrial Disability Leave, Temporary Disability benefits, and 4800.5 time.
8-33, 10(a)

Answer 54

is on pay status (not separated by formal leave of absence)

Question 55

NONINDUSTRIAL DISABILITY INSURANCE – Enhanced Nonindustrial Disability Insurance: Employees who are in the annual leave program, and eligible for Enhanced Nonindustrial Disability Insurance (ENDI), receive ___ percent of their gross pay. This amount may be supplemented with leave credits up to ___ percent or ____ percent of full pay.
8-33, 10( c)(2)

Answer 55

50, 75, 100

Question 56

NONINDUSTRIAL DISABILITY INSURANCE - Use of Leave Credits. Except as provided for in some BU contracts, employees ____ required to use any leave credits before being eligible to receive Nonindustrial Disability Insurance (NDI). 8-34, 10(e )

Answer 56

are not

Question 57

STATE DISABILITY INSURANCE: The SDI Program is a wage continuation program that pays _________ an eligible employee’s wages if the employee is required to be absent from work due to a nonwork-related illness or injury or qualifying family leave. 8-36, 11(a)

Answer 57

part of

Question 58

STATE DISABILITY INSURANCE – Eligibility / Process: Process. To receive SDI payments, the employee must meet the following conditions:
(1) _________________________________________________________.
(2) Submit a claim for SDI benefits to the EDD SDI office. Employees may file
a claim through EDD’s SDI Online or by mail. For more information, employees
may use EDD’s SDI Automated Phone Information System at 1-800-480-3287
or refer to EDD’s Web site at: http://www.edd.ca.gov/Disability/SDI_Online.htm.
8-37 HPM 10.3
(3) Obtain an approved leave of absence from the commander. (Refer to
paragraph 11.d.)
(4) Serve a 7-calendar-day waiting period (nonpayable by SDI benefits),
which includes holidays that fall within the waiting period. During the waiting
period, the employee may request to use available leave credits, be placed on
an unpaid leave, or use a combination of leave credits and unpaid leave.
Exception: A new waiting period is not required when an employee is on a
pregnancy-related disability under DI and then files a PFL claim for bonding. 8-36, 11(c )

Answer 58

Earn at least $300 in wages that are subject to SDI deductions (during the
12-month base period of the SDI claim).

Question 59

Action to recoup an overpayment cannot be taken unless the action is
initiated within _____ years from the date of the overpayment. HPM 10.3, 11-3

Answer 59

THREE

Question 60

The recoupable amount must not exceed _______ of the employee’s
monthly net disposable earnings (gross salary minus mandatory deductions). HPM 10.3, 11-3

Answer 60

25 PERCENT

Question 61

Employees ______ be provided an opportunity to respond prior to the initiation of the collection process. HPM 10.3, 11-4

Answer 61

MUST

Question 62

The commander ______ sign and date the CHP 456 to certify the CHP 456 was given to the employee, and ensure the
following:
(1) The employee signs and dates the CHP 456.
(2) The original CHP 456 is returned to PTU within 15 calendar days from the
date of the form.
(3) A signed and dated copy is provided to the employee and also placed in the command’s confidential general personnel file.
(4) If the original CHP 456 is not returned to PTU within 15 calendar days
from the date of the form, the Personnel Specialist will contact the command
for the status.
(5) If the original CHP 456 is not returned to PTU within 14 calendar days
from the date the command was contacted, a memorandum will be sent to the
commander. The memorandum will provide notification that the CHP 456 was
not returned to PTU and collection will begin by payroll deduction from the next
pay warrant. HPM 10.3, 11-4

Answer 62

SHALL

Question 63

The California department of Human Resources has delegated authority to all departments to enter into a mutual agreement with their employees to use ____ ____ to satisfy specific overpayment conditions. HPM 10.3, 11-5

Answer 63

LEAVE CREDITS

Question 64

If the employee wants to use leave credits other than Annual Leave/Vacation, the employee _____ submit a signed written request to their commander indicating the leave credits to be utilized. HPM 10.3, 11-6

Answer 64

MUST

Question 65

The immediate commander ____ determine if the employee has the available leave credits to satisfy the AR. The request _____ then be attached to the signed copy of the CHP 456 and forwarded to PTU within 14 calendar days of the date noticed; otherwise, the AR will be recouped utilizing the employee’s Annual Leave/Vacation. HPM 10.3, 11-6

Answer 65

SHALL/ SHALL

Question 66

_____ ______ and types available for use with this process: Annual Leave, Compensating Time Off, Excess Hours, Holiday Credit, Personal Holiday, Personal Leave Program, Personal Leave Program 2003, Vacation, and Voluntary Personal Leave. HPM 10.3, 11-6

Answer 66

LEAVE BALANCES

Question 67

Leave balance and types ____ available for use with this process: Furlough Hours, Personal Development Day, Personal Leave Program 2010-2011, and Holiday Informal Time. HPM 10.3, 11-6

Answer 67

NOT

Question 68

Any outstanding monies owed the Department may be deducted from the employee’s ____ ____ warrant upon separation. HPM 10.3, 11-7

Answer 68

FINAL PAY

Question 69

Overpayments that cannot be resolved by the methods identified above may be resolved through the _______ settlement process. HPM 10.3, 11-7

Answer 69

GRIEVANCE

Question 70

Uniformed employees, Public Safety Operators, Public Safety Dispatchers, Public Safety Dispatch Supervisors I/II, nonuniformed section commanders, and Division chiefs and their alternates ________ maintain a contact telephone number. HPM 10.3, 12-3

Answer 70

SHALL

Question 71

Employees _______ promptly report changes in names, address, telephone
number, marital status, or emergency information as outlined in this chapter, so
that their personnel records in the Department and in other state agencies can
be kept accurate and up to date. HPM 10.3, 12-3

Answer 71

SHALL

Question 72

An _________ must be completed upon the employee’s initial appointment and to report any changes thereafter in the following (refer to Chapter 29, Payroll Deductions and Salary Warrants, of this manual):
(1) Name
(2) Address.
(3) Marital Status.
(4) Withholding Tax Exemption. HPM 10.3, 12-3

Answer 72

STD 686

Question 73

The STD. 686 is ______ used to change official state payroll records and does not replace other required forms. HPM 10.3, 12-4

Answer 73

ONLY

Question 74

Each employee shall complete a ________ upon employment with the Department and thereafter when changes occur in such information. HPM 10.3, 12-4

Answer 74

CHP 102

Question 75

An employee may completely _______ a designation at any time by submitting a letter in duplicate to HRS, PTU, or by submitting an STD. HPM 10.3, 12-4

Answer 75

REVOKE

Question 76

It is the responsibility of ________ to report name, address, and beneficiary changes directly to the companies to which they have authorized payroll deductions, such as insurance companies, credit unions, employee organizations, and deferred compensation plans. HPM 10.3, 12-5

Answer 76

EMPLOYEES

Question 77

When an employee has a name or address change and the employee is participating in a current examination, or the employee’s name appears on any existing eligible list, the employee ______ send written notification to Selection
Standards and Examinations Section, P.O. Box 942898, Sacramento, CA
94298-0001.
The notification must include a copy of the “Notice of Examination Results” or the following information:

(1) Social security number.
(2) Examination class title.
(3) Examination date.
(4) List date. HPM 10.3, 12-5

Answer 77

MUST

Question 78

It is the responsibility of the _______ to request confidential status through the
command by completing an INV-32 upon or during appointment to an eligible
classification. HPM 10.3, 12-6

Answer 78

EMPLOYEE

Question 79

The home address of the surviving spouse or child shall remain confidential for
_______ years following the death of the eligible employee. HPM 10.3, 12-6

Answer 79

THREE

Question 80

Every employee _____ complete and sign a CHP 611A. The CHP 611A ____
be placed in the employee’s field personnel folder immediately behind the
CHP 102. The employee _____ review and update this information at the time of
the employee’s annual performance appraisal. HPM 10.3, 12-6

Answer 80

SHALL

Question 81

The ______ allows employees to provide specific personal information
regarding the location of family members, documents, personal assets, weapons,
vehicles, and other personal property. HPM 10.3, 12-6

Answer 81

CHP 611B

Question 82

Completion of the CHP 611B is ______ and does not replace the CHP 102. HPM 10.3, 12-7

Answer 82

VOLUNTARY

Question 83

The _______ ________ ________ allows eligible employees to receive donations of annual leave, vacation, compensating time off (CTO), personal leave, and/or holiday credits from other eligible employees. HPM 10.3, 13-3

Answer 83

CATASTOPHIC LEAVE PROGRAM

Question 84

A ______ is an employee who contributes a portion of available leave credits, excluding sick leave, to an employee who has been authorized use of catastrophic leave donations. HPM 10.3, 13-4

Answer 84

DONOR

Question 85

Eligible leave credits ______ annual leave, vacation, CTO, personal leave, and/or holiday credits. They do not include sick leave. HPM 10.3, 13-4

Answer 85

INCLUDES

Question 86

29. Eligible leave credits _____ be donated when the following conditions are met:
    (a) Illness or Injury.
30. Upon written request claiming catastrophic illness or injury from
    the employee, the employee’s family member, or another employee
    designated by the requesting employee;
31. Upon determination by the commander the employee is unable to
    work due to the employee’s or family member’s catastrophic illness or
    injury; and
32. The employee has exhausted all paid leave credits. HPM 10.3, 13-4

Answer 86

MAY

Question 87

The ________ will evaluate the catastrophic criteria and, provided the employee meets this criteria, will approve the request. HPM 10.3, 13-5

Answer 87

COMMANDER

Question 88

The donating employee must maintain a minimum balance of _____ hours of paid leave time to be eligible to donate. HPM 10.3, 13-6

Answer 88

80

Question 89

Use of catastrophic leave may not exceed a maximum of ____ continuous months for any 1 catastrophic illness or injury. For an employee impacted by a natural disaster, use of catastrophic leave may not exceed ___ continuous months for any 1 occurrence; however, if approved by the appropriate Commissioner, use of catastrophic leave may
be for 6 continuous months. HPM 10.3, 13-7

Answer 89

12/ 3

Question 90

Donated leave credits received for CHP employees will be processed by _____, and HRS will advise the recipient’s commander of the amount of catastrophic leave that should be added to the recipient’s vacation/annual leave balance. HPM 10.3, 13-7

Answer 90

HRS

Question 91

Catastrophic leave _____ be used in conjunction with State Disability Insurance. Excluded employees are not eligible for SDI. HPM 10.3, 13-8

Answer 91

MAY

Question 92

Unused catastrophic leave _____ be returned to the donor on a last received, first returned basis for the following reasons:
(1) The receiving employee returns to work.
(2) The specific need no longer exists.
(3) The catastrophic leave benefit has been exhausted. (Refer to paragraph
1.e.[1][d].)
(4) The receiving employee is placed on IDL, TDL, or LC 4800.5 Time
benefits, and the recipient is receiving a full pay warrant due to a work-related
injury or illness.
(5) The receiving employee separates from state service.
(6) Upon the death of the receiving employee, donated leave credits should not be accepted after the date of death, unless the donations are dated and signed on or before the date of death of the ill or injured employee. Any unused donated leave credits may become part of the recipient’s estate and not returned to the donor. HPM 10.3, 13-9

Answer 92

SHALL

Question 93

A CHP employee who would like to donate leave credits to a family member must complete ___________, and check the box at the top of the CHP 12 titled “Transfer for Family Member.” HPM 10.3, 13-11

Answer 93

PART A of a CHP 12

Question 94

Use of donated credits shall normally not exceed a maximum of ___ months. However, if approved by the receiving department, the total leave credits received may be up to ___ months. HPM 10.3, 13-12

Answer 94

3/ 6

Question 95

California Highway Patrol (CHP) employees make many contacts within the framework of their daily duties. In these contacts, it is this Department’s policy to conduct state business solely on the basis of merit and without favoritism. A policy such as this requires CHP employees have no relationship or engage in any activity that might impair their independence of ____. They must not have personal or financial interest in suppliers of property, goods, or services that could affect their decisions or actions on the state’s behalf. They shall not accept gifts, benefits, gratuities, or unusual hospitality that may in any way influence them in the performance of their duties. (HPM 10.3, 14-3)

Answer 95

judgment

Question 96

A copy of the Department’s Inconsistent and Incompatible Activities Statement is forwarded by Human Resources Section (HRS) with the appointment documents for each new employee. During orientation, each employee is required to complete a ____ (refer to Annex E); once completed, the CHP 18 will be permanently retained in the employee’s field folder. (HPM 10.3, 14-3)

Answer 96

CHP 18, Annual Internal Investigation Policy Review

Question 97

____ employment activity is defined as the holding of public office, the direct or indirect ownership of business concerns, or employment for compensation, except as otherwise specified herein. This should not be construed with maintenance of an employee’s personal property when such property is not a part of a business venture. (HPM 10.3, 14-4)

Answer 97

Secondary

Question 98

Employees are prohibited from engaging in any secondary employment activity until they have received written approval from their commander on a ____ (refer to Annex F). This shall apply to employees on vacation, and all leaves of absence with pay (excepting military leave). (HPM 10.3, 14-4)

Answer 98

CHP 318

Question 99

An outline of secondary employment activities which have been deemed inconsistent or incompatible with public service is provided in Annex C. Employees and supervisors are encouraged to submit complex questions relating to whether a proposed activity is compatible with departmental policy whenever there is a possibility activity may be in conflict. If necessary, requests for clarification shall be directed through channels to Office of Internal Affairs (OIA) for interpretation by the ____. (HPM 10.3, 14-5)

Answer 99

Office of the Commissioner

Question 100

In cases when it is determined that the proposed employment or activity is incompatible, specific reasons as to why it is incompatible will be given. If an employee feels that the decision received is improper or discriminatory, the employee may appeal the decision through the departmental ____ procedure (refer to Highway Patrol Manual [HPM] 9.1, Employee Relations Manual, Chapter 7) (HPM 10.3, 14-5)

Answer 100

grievance/complaint

Question 101

The employee ____ engage in the requested secondary employment activity until the commander has provided written approval. (HPM 10.3, 14-5)

Answer 101

shall not

Question 102

Upon receiving a completed CHP 318, the supervisor shall: Make an inquiry into the proposed activity to determine if the activities will be ____ with state employment. (HPM 10.3, 14-5)

Answer 102

inconsistent or incompatible

Question 103

Upon receiving a completed CHP 318, the supervisor shall: Discuss the provisions of the secondary employment request with the employee to ensure the request is understood and that special considerations in scheduling ____ be granted. (HPM 10.3, 14-6)

Answer 103

will not

Question 104

If a CHP 318 is approved for employment for a duration of ____ days or less, one copy shall be given to the employee and the original shall be filed in the employee’s field folder. Forwarding of copies to higher levels is not necessary. The employee may engage in the activity. (HPM 10.3, 14-6)

Answer 104

30 calendar

Question 105

If a CHP 318 is approved for employment in excess of ____ days, the commander shall deliver one copy to the employee, file one copy in the employee’s field folder, and forward the original to the next level of review. (HPM 10.3, 14-6)

Answer 105

30 calendar

Question 106

The Department has determined that certain types of legal practice, as secondary employment, may be considered inconsistent and incompatible with Department employment. Due to the unique requirements of this type of secondary employment, all such requests will be forwarded through the chain of command to ____ prior to final approval being granted. (HPM 10.3, 14-7)

Answer 106

OIA

Question 107

If an expiration date has not been set by the employee, the commander shall set the expiration date to coincide with the ____. (HPM 10.3, 14-8)

Answer 107

next annual performance appraisal evaluation date

Question 108

During the ____ discussion, a determination needs to be made concerning whether the conditions allowing the secondary employment has changed, or if the secondary employment has adversely affected the employee’s job performance. (HPM 10.3, 14-8)

Answer 108

performance appraisal

Question 109

Barring an expiration date coinciding with the employee’s annual performance appraisal, the CHP 318 will automatically expire when the ____. (HPM 10.3, 14-8)

Answer 109

employee transfers to a new command location

Question 110

Employees shall, within ____ days, submit memoranda of cancellation to their commander whenever they are no longer employed, or when changing conditions render the approval void. (HPM 10.3, 14-9)

Answer 110

ten calendar

Question 111

In accordance with Chapter 21, Sick Leave and Bereavement Leave, of this manual, secondary employment ____ considered an acceptable reason for use of sick leave. (HPM 10.3, 14-9)

Answer 111

is not

Question 112

The ____ is responsible for providing clarifications and direction regarding secondary employment and inconsistent and incompatible activities. (HPM 10.3, 14-10)

Answer 112

OIA

Question 113

____ should be utilized to accomplish the following: (1) Record commendable acts, outstanding levels of performance, outstanding accomplishments, or efforts toward self-improvement. (2) Record censurable acts or omissions and provide a method for correcting inappropriate employee behavior, conduct, or performance. (HPM 10.3, 15-3)

Answer 113

Incident Reports (CHP 2)

Question 114

When appropriate, incidents of either a ____ nature are to be documented utilizing a CHP 2, Incident Report. (HPM 10.3, 15-3)

Answer 114

commendable or censurable

Question 115

The censurable CHP 2 ____ contain the Bazemore Admonition. (HPM 10.3, 15-3)

Answer 115

shall not

Question 116

Upon completion, the involved employee shall be afforded the opportunity to review and sign the CHP 2. In the event the employee refuses to sign the CHP 2, the supervisor shall indicate ____ in the employee signature box. In either case, the supervisor shall sign the CHP 2 to indicate the employee was afforded the opportunity to review and sign the form. (HPM 10.3, 15-3)

Answer 116

“Refused to Sign”

Question 117

In accordance with Government Code Section 3306, an employee may file a written response within ____ to any adverse comment entered in his/her personnel file. When such responses are received, Commanders shall ensure a copy of the response is attached to all existing copies of the CHP 2. (HPM 10.3, 15-3)

Answer 117

30 days

Question 118

A censurable CHP 2 should be used for a single act ____ to recur in the future. (HPM 10.3, 15-4)

Answer 118

not likely

Question 119

The CHP 2 shall be prepared in triplicate with the following distribution: (1) Original shall be given to the involved employee. (2) One (1) copy shall be placed in the involved employee’s field personnel file. (3) One (1) copy shall be forwarded to ____ for review. (HPM 10.3, 15-4)

Answer 119

Division