County Leave Manual Flashcards

Question 1

Q

The minimum period to be charged for any type of leave described in the leave manual is?

Answer

A

A: One quarter of an hour.
*Fractional amounts of hours shall be rounded to the nearest quarter hour.

Question 2

Q

Employees in classifications designated as _____ are not eligible for overtime compensation.

Answer

A

Job Basis

Question 3

Q

Employees in classifications designated as _____ are eligible for overtime compensation.

Answer

A

Non-Job basis.

Question 4

Q

After a probationary period is successfully served, an employee is placed in this status code. Only full-time classified service employees occupy this status code.

Question 5

Q

Employees with the following status codes are eligible to earn sick leave benefits:

Answer

A

AA-Permanent
AC-Exempt
AB-Probationary
AE-Part Time/ AF-Trainee
AH-Emergency
AJ-Substitute
AT-Acting Appointment Classified
AX-Acting Appointment Exempt

Question 6

Q

Employees with the following status codes are NOT eligible to earn sick leave benefits:

Answer

A

AD-Temporary - Full time
AG-Seasonal - Full time
AM- Temporary/Seasonal Part time
AW-Farmworker Trainee
AY-NON-County employee

Question 7

Q

Employees with the following occupational codes and job classifications earn no sick leave

Answer

A

04790-Bailiff
09135-B.I. Enrollees

Question 8

Q

The TOTAL annual Sick leave accruals rates per pay period for full-time employees with a regular work schedule of 40 hours per week is?

Question 9

Q

The TOTAL annual Sick leave accruals rates per pay period for full-time employees with a regular work schedule of 48 hours per week is?

Answer

A

124 hours.

Question 10

Q

Status ___ ____ individuals in this status code accrue sick leave at the rate of 3 hours per 60 hours worked.

Answer

A

Status: AW - Farmworker Trainee

Question 11

Q

The amount of sick leave earned by a ___ employee may vary from pay period to pay period.

Answer

A

Part-time employee

Question 12

Q

Full-time employees begin to earn sick leave with the first creditable pay period worked. However, sick leave balances will not appear on PARs or paycheck stubs and may not be used until the employee has completed ___ creditable pay periods.

Answer

A

13

*Sick leave accumulates without limit.

Question 13

Q

Eligible Part-time employees earn sick leave only during those pay periods in which they are in pay status for 40 hours or more. Sick leave balances will not appear on the PAR or paycheck stub and may not be used until the employee has completed ___ pay periods with a minimum of 40 hours worked in each.

Question 14

Q

____ employees are not subject to any waiting period for sick leave balances to appear on PAR or paycheck stub or to be able to use accrued sick leave.

Answer

A

Job-Basis

Question 15

Q

___ leave may not be used due to illness of a member of an employee’s family. Annual, Holiday or Emergency Sick leave should be used.

Question 16

Q

Sick Leave/ Conversion:
For 48 hour work week employees, conversion takes place for any unused portion of the first __ hours of sick leave on the employee’s anniversary date.

Question 17

Q

Part-Time employees/ Sick Leave Conversion:
There is no conversion of unused sick leave to annual leave for part-time employees. When a part time employee changes to full-time, conversion is made only after the employee completes __ creditable pay periods as a full-time employee.

Question 18

Q

The ____ is paid only when used, and is NOT compensable upon termination.

Answer

A

Floating Holiday

Question 19

Q

The _ is paid only to eligible employees who are in full pay status on the assigned work days immediately before and after the day on which the holiday is observed.

Answer

A

Floating Holiday

Question 20

Q

Employees with the following status codes are eligible for the 11 scheduled holidays.

Answer

A

AA-Permanent
AC-Exempt
AB-Probationary
AF-Trainee
AD-Temporary Full-time
AH-Emergency
AJ-Substitute
AT-Acting Appointment Classified
AX-Acting Appointment Exempt

Question 21

Q

_____ employees are not eligible to be paid for working a holiday and will accrue holiday leave, instead. Holiday leave is credited on an hour for hour basis not to exceed the number of regularly scheduled hours for the day on which the holiday falls.

Answer

A

Job-Basis

Question 22

Q

Individuals in this status code (AW) are eligible for pay for holidays not worked, but are not eligible for holiday leave for holidays worked.

Answer

A

AW-Farmworker Trainee

Question 23

Q

How long is the waiting period for eligible employee to use birthday holiday?

Answer

A

There is NO waiting period for BH.

Question 24

Q

A birthday holiday shall be used on the employee’s birthday. If that day is not a regular workday, it will be observed on the next regular workday following the birthday. However, if the employee’s birthday lands on a holiday, BH will be used, and the Holiday time will be accrued. If the birthday holiday is not used within __ months of the employees’ actual birthday, the holiday is forfeited.

Answer

A

6

Side Notes: 1. Birthday Holiday may not be taken in hourly segments.

BH cannot be accumulated.
Only paid when used and is not compensable on termination.

Question 25

Q

There is no waiting period to use accrued __ leave. __ leave may be used for the same purposes as annual leave.

Answer

A

Holiday Leave

Question 26

Q

Holiday leave can be accrued to a maximum of __ hours for non-job basis employees. Any hours above the standard pay period should be paid to the employee at the time they are earned.

Question 27

Q

Holiday Leave:

__ basis employees may accrue holiday leave without limit.

Answer

A

Job-basis

Question 28

Q

___ is an approved absence without pay for a maximum period of one year.

Answer

A

Leave of absence.

Question 29

Q

A ___ may be granted for a maximum period of one year, including any period of family medical leave and a minimum period of one pay period.

Answer

A

Leave of Absence

An extension of a leave of absence beyond one year may be granted for a maximum of one more year.

failure of the employee to return from the leave of absence on the date specified by the Department Director shall be considered as position abandonment.

Question 30

Q

Military reserve leave was designed to pay the employee his normal salary for the ___ summer camp.

Answer

A

Two Weeks
Side notes:
1. The employee must present official orders and a leave request to his supervisor for approval.
2. A copy of the official orders must be attached to the PAR form, which is sent to the HR dept.

Question 31

Q

A maximum of __ working days of Military Reserve leave may be granted in a fiscal year.

Answer

A

30

More than one period of MR leave may be granted during a fiscal year as long as the total period of all such leaves does not exceed 30 days.

Question 32

Q

Once the 30 working days military reserve leave is used, the employee may use any accrued annual, comp, or holiday leave or may go without pay for less than ___ or may request a military leave of absence.

Answer

A

One pay period

Question 33

Q

___ was designed to pay the employee his normal salary for 30 days during a state of emergency or time of war.

Answer

A

Military Active-Duty leave

Note: Employees are entitled to 30 days of paid leave each time they are called for active MA, even if they are called more than once in a single fiscal year.

In order to be eligible for additional 30 days of paid MA leave, the employee must have returned to work between deployments.

Question 34

Q

Employees may be granted bereavement leave if they have been in an eligible status code and in pay status for how long?

Answer

A

One full workday

Note: Supervisor in authorizing Bereavement Leave (F) should obtain the following info from the employee:
*Name of deceased
*Relationship of deceased to employee
*Copy of obituary, memorial folder, or other docs confirming death and deceased relationship to employee

Question 35

Q

___ days of bereavement leave (F) shall be granted when authorized.

*Bereavement leave is not charged to any accrued leave.

Answer

A

5.

Note: more than one period of F may be granted per year.

Question 36

Q

___ leave provides leave with pay for life-threatening illness in the immediate family.

Answer

A

Emergency Sick Leave (SE)

NOTE: There is no special waiting period for the use of SE. However, since the SE is charged to sick leave, there must be sick leave available in order to use SE.

Question 37

Q

___ days of emergency sick leave may be granted per leave year unless specified otherwise by the bargaining unit.

Answer

A

3.

More than one period of SE may be granted in a year, but the maximum benefit per leave year is 3 days.

Question 38

Q

____ is defined as time excused from work with pay.

Answer

A

Administrative Leave (AD)
Note: Employees in ALL status codes are eligible for AD.
*Must be authorized by Dept. Director.
*AD may be paid without annual limit

Question 39

Q

___ pay is for authorized time off without pay when no appropriate accrued leave is available.

Answer

A

Leave without pay (W,SW)
* Employees in ALL status codes are eligible for leave without pay.
* W, SW is not intended to allow an employee to take time off without pay when appropriate leave is available.

Question 40

Q

___ is an unexcused absence without pay.

Answer

A

-Unauthorized time off-

*Unauthorized time off is used when the department or supervisor wishes to dock an employee. It is to be used for unexcused absences and may be associated with disciplinary action.

Should a department wish to distinguish between those employees taking time off who called their supervisor and those who simply did not show up for work, unauthorized no call (UN) should be used to mark the distinction.

Question 41

Q

Employees in all status codes are eligible for family medical leave if they meet the following criteria:

Must be employed by the County for at least __ months and must have worked for the County at least __ hours during the __ months.

Answer

A

12 months
1,250 hours

*Leave taken during the qualification period, regardless of pay status, will NOT Be included in any calculation of the 1,250 hours of service.

*To be eligible for family leave to care for a family member, the employee must not have exhausted leave under FLO FMLA within the same calendar year.

Question 42

Q

_______ is a non-medical activity that is directly related to the covered military member’s active duty or call to active duty status. It helps families of members of the National Guard and Reserves manage their life affairs while the member is on active duty in support of a contingency operation.

Answer

A

Qualifying exigency

Question 43

Q

_____ allows eligible employees who are family members of covered servicemembers to take up to (__) workweeks of leave in a “single 12-month period” to care for a covered service member with a serious illness or injury incurred in the line of duty on active duty.

Answer

A

Covered servicemember or Military caregiver leave
26 workweeks

Question 44

Q

An employee who qualifies for family medical leave and must be away from work for more than __ weeks must first be placed on family medical leave under status code CM. When the family medical leave expires at the end of ___weeks, if the employee has not returned to work the employee may be placed on a leave of absence.

Question 45

Q

True or False:
the County FLO was amended to be consistent with the FMLA, except that the FLO requires employers to extend family leave benefits to employees to care for grandparents who have serious health conditions. Effective May 30, 2008, with the enactment of Ordinance 08-61, County leave benefits, including family leave, were extended to parties to a registered domestic partnership relationship.

Question 46

Q

True or False:
A husband and wife who are both employed by the County and are eligible for family medical leave are permitted to take only a combined total of twelve (12) weeks of leave during any twelve (12)-month period if the leave is taken:

Answer

A

True:
a) For birth of a son or daughter or to care for the child after birth;
b) For placement of a son or daughter for adoption or foster care, or to care of the child after placement; or c) To care for a parent (but not a parent-in-law) with a serious health condition. d) To care for a grandparent with a serious health condition. Where the husband and wife both use a portion of the total twelve week period of family medical leave for one of the purposes above in 27.03.04, the husband and wife would each be entitled to the difference between the amount he or she has taken individually and twelve weeks of family medical leave (or 26 weeks for Military Caregiver leave) for a purpose other than those listed above in this section.

Question 47

Q

Family Medical Leave includes a special leave provision that permits eligible employees to take up to ___ weeks of leave during a single 12-month period to care for a “covered servicemember.” A covered servicemember is the employee’s spouse, son, daughter, parent or “next of kin” who is a member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty for which the covered servicemember is undergoing medical treatment, recuperation or therapy; or is on the in outpatient status, temporary disability retired list.

Question 48

Q

True or False:
Care for a former member of the military or member on the permanent disability retired list is permitted by this leave.

Answer

A

False, only for illness/injury in the line of duty, on active duty for which the servicemember is undergoing medical treatment of recuperation.

Question 49

Q

Employees seeking family medical leave must provide the department director at least (__)-days advanced notice before the leave is to begin if the need for the leave is foreseeable based on an expected birth, placement for adoption or foster care, or planned medical treatment for a serious health condition of the employee or of a family member.

Answer

A

30.

*If thirty (30)-days’ notice is not practicable, notice must be given as soon as practicable.

*Once it is determined that the condition or reason qualifies for family medical leave, the department must notify the employee within five (5) business days (absent extenuating circumstances) that the leave is designated family medical leave and counts toward his or her twelve (12)-week allocation.

Question 50

Q

True/False
In lieu of completing a Medical Certification, the employee may provide a copy of the Invitational Travel Order (ITO) or Invitational Travel Authorization (ITA) issued to any member of the covered servicemember’s family. An ITO or ITA alone is a “complete and sufficient” certification for an employee entitled to take FMLA leave to care for a covered servicemember regardless of whether the employee is named in the order or authorization, and no further documentation (including second opinions or re-certification) is required under this type of leave.

Question 51

Q

A department director may exercise the option of requesting a new medical certification or recertification in accordance with the following guideline:
a) A new certification may be requested every __ or more days. b) Recertification may be requested in less than __ days (a) if the employee requests an extension of leave, or (2) if the circumstances described in the previous certification have changed significantly, or (3) if the department receives information that casts doubt upon the employee’s stated reason for the absence or the continuing validity of the certification. c) For medical conditions certified as expecting to last longer than __ days, the department director must wait until the specified period has passed prior to requesting a new certification. d) In all cases, the department director may request recertification every ___ months.

Answer

A

30 DAYS & 6 MONTHS
*Employees must be allowed at least fifteen (15) days within which to provide a re-certification. New medical certifications are subject to the same authentication and clarification procedures as the initial medical certification.

Question 52

Q

Designation Notice:
Once it has been determined that family medical leave will be granted, the department director must notify the employee in writing within __ business days absent extenuating circumstance, as to whether or not the leave will be designated as FMLA leave, and provide the employee with notice detailing the specific expectations of the employer and explaining any consequences of a failure to meet these obligations.

Question 53

Q

An employee should never be left in CM status for more than __ in any calendar year, except if the employee had previously been approved for family medical leave under the FLO and subsequently requests family medical leave under the FMLA.

Question 54

Q

Employees may be granted paid parental leave if they have worked for Miami-Dade County for a minimum of ____

Question 55

Q

Paid parental leave shall be up to ___ weeks long, and may be taken by day or week during the first year after the birth, adoption, or foster care intake of the child or children. The leave period is fixed regardless of the number of children born, adopted by the employee, or placed in the employee’s home through foster care.

Answer

A

6 WEEKS
*During the leave period, the employee shall be paid 100 percent of his or her base wages for the first two weeks, 75 percent of his or her base wages for the following two weeks, and 50 percent of base wages for the remaining two weeks.
*Employees shall be eligible to use any accrued leave in order to receive compensation up to 100 percent of base pay during the weeks reimbursed at the rates of 75 percent and 50 percent.

Question 56

Q

The number of paid parental leave period employees may take is unlimited over the duration of their employment with the County, but employees are only eligible for one ____ paid leave per birth or adoption.

Answer

A

ONE SIX-WEEKS PAID LEAVE

*If both parents work for the County, each is entitled to a six-week leave period, and they may take their parental leave period concurrently, subsequently, or in any other combination they wish.

Question 57

Q

Administrative Office of the Court (AOC) employees who had at least _ years of employment with the County and became State employees upon implementation of the revisions to Article V, July 1, 2004, and who are re-employed within _ years, shall have all previous uninterrupted service with the County count toward the County’s longevity benefits.

Question 58

Q

An employee’s leave anniversary date is the day following completion of the _ creditable pay period. Although the date is different each year it is always the day following completion of the twenty-sixth creditable pay period.

Question 59

Q

Effective November 19, 2018, all non-bargaining unit employees and all other employees covered by collective bargaining agreement whose agreement explicitly provides for this benefit who exceeded the maximum number of allowable hours of annual leave (750) on their leave anniversary date while on active military duty retain the excess leave hours in their respective leave banks. Pursuant to the provisions in Section 01.07.04, upon return to full duty, these employees have __ to use the excess annual leave. Upon the employees’ request and at the department directors’ discretion, these employees may elect to be paid for the excess annual leave in lieu of using the time. Payment will be based on their current hourly rate excluding night shift differential. Employees who wish to exercise this option must do so within __ business days of returning to full duty.

Answer

A

ONE YEAR & 30

Question 60

Q

True or False:
In the event a job basis employee separates from service with a negative sick leave balance, no sick leave, annual leave, holiday leave, and compensatory time will be paid out, nor will any borrowed hours be subtracted from the final pay check.

Question 61

Q

True or False:
The employee can be paid for a full day’s absence with borrowed hours; only partial days may be covered with borrowed leave.

Answer

A

FALSE! CANNOT

Question 62

Q

Effective October 1, 2001, employees enrolled in the Deferred Retirement Option Program (DROP) of FRS may elect to stop the conversion of unused sick to annual leave. The unused portion of the first 48 hours of accrued sick leave that would have otherwise converted to annual leave will remain in the employee’s sick leave bank. This will remain in place until the employee makes a written request to the Director of the Payroll & Information Management Division of the Human Resources Department, to resume the sick leave conversion. This request must be made at least _ pay periods prior to the employee’s leave anniversary date.

Question 63

Q

True or False:
If 48 or more hours of sick leave were used during the leave year, there will not be a conversion to annual leave.

Question 64

Q

A leave of absence may NOT be granted to permit an employee to accept employment elsewhere or to establish a business, except with the written approval from the ____.

Answer

A

County Manager

Answer 46

A

15

*** 30 days for re-certifications

Answer 47

A

Job basis

*Borrowed hours will be paid back each pay period as sick, annual or holiday leave and compensatory time are earned. When all borrowed hours are paid back a positive leave balance will be reflected.

Answer 48

A

forfeited

Answer 49

A

Job basis

Answer 50

A

Human Resources.

Answer 51

A

Intermittent
Examples of intermittent leave would include leave taken on an occasional basis for medical appointments, or leave taken several days at a time spread over a period of six months, such as for chemotherapy.

Answer 52

A

There is no waiting period for eligible employees to receive pay for holidays.

Answer 53

A

2

***CBA= 3 FH.

Answer 54

A

FALSE!!!

Weekend Drills will NOT be used as part of the 30-day period.

Answer 55

A

sick or annual leave.

** CBA= Compensatory time **

Answer 56

A

Administrative

Answer 57

A

birthday holiday, or floating holiday

Answer 58

A

Birthday.

*The county holiday will be added to holiday leave accrual.

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County Leave Manual Flashcards

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