Chapter 27- Report Writing Flashcards
(22 cards)
When a stolen vehicle is recovered, the CRB is responsible for notifying the registered owner or the reporting law enforcement agency within __ hours.
72
Missing Persons:
Upon the filing of a police report that a child or an adult is missing, officers shall within ___ hours after receipt of the report; ensure that the report is promptly entered into the appropriate law enforcement computerized systems; e.g., the local Criminal Justice Information System (CJIS), FCIC, and NCIC.
2
Reports rejected by CAU supervisors must be returned within ___ working days of the date on the reject notice. Violations are to be brought to the platoon commander’s or appropriate supervisor’s attention.
three
Reports rejected by other element supervisors must be returned within ___ working days of the reject slip date.
ten
A copy of the lead-sheet of the rejected report will be forwarded via transmittal to CRB, UCR Unit, within 72 hours. The corrected report will be transmitted at a later date, but no later than ___ days after return to the originating element.
five
Reports are official public records of the Department and are prepared to ensure that investigative information is available to departmental elements, other criminal justice agencies, and the public. Supervisors provide ___ and ___ to subordinates in assigned investigations by reviewing and approving reports.
direction & guidance
White and pink copies of all reports, except homicide and sexual crime reports, must be hand-delivered to CRB, UCR Unit, within ___ hours from the time they are submitted to the CAU.
72
For stolen/recovered
MDSO cases, if the registered owner cannot be contacted by telephone within 72 hours, they are notified by certified mail, return receipt requested, within ___ calendar days from date of recovery.
seven
Deputies making contact with sexual offenders or sexual predators that have a Person Alert Message, must contact a Sexual Crimes Section (SCS) investigator to be called out to their locale. Officers making an arrest of an offender will contact SCS with the information so that the offender’s file can be updated accordingly. The form will be faxed to the Central Records Bureau, Automated Systems Unit, and the information will be entered into the CJIS for a period of ___ days.
30
*After 30 days, if the message is not renewed by the originating officer or entity, the information will be automatically purged from the computer system.
Report Retention Schedule:
1. Completed activity reports are retained in a secure location by the affected element for ___ years.
2. After the retention period, elements are to forward the reports to the County Clerk’s Records Management Facility in cartons provided by the County to retain for an additional ___ years.
two
Complaint/Arrest Affidavit:
Reports concerning misdemeanors and code violations will be transmitted to the Clerk’s Office, Crimes Division, within ___ days of date of arrest.
seven
HATE CRIME REPORTING:
All personnel completing OIRs regarding hate crimes are required to complete a Florida Hate Crime Statistical Report Form, and forward it, along with the OIR, to the respective CAU. The CAU, or that unit handling case reports within an element, will forward the form to CRB, UCR. The ____ collects hate crime offense data by offense codes assigned to crime definitions derived from the national and state UCR programs. These codes are not identical to UCR codes in all cases.
Florida Department of Law Enforcement (FDLE)
Officer Assaulted/Killed Supplement
Prepared each time an MDSO law enforcement officer is assaulted in the line of duty, including all ____ cases where multiple officers are assaulted, a separate form is required for each officer. The report will be attached to the OIR.
resisting with violence
Field Interview Report
Used to record information resulting from a legal stop of any person. May be used to record information concerning any person taken into custody when of concern to any departmental element. Will be completed when the detained or arrested person is a Signal ___ or Career Criminal Identification Signal.
50
Issuance of a Civil Citation:
If the violator does not respond, the citation will be sent to the Miami-Dade County Finance Department’s collection division for processing. The citation fine may appear on the violator’s credit report, the violator will be unable to apply for any County licenses and, if the violator owns real property, the fine will appear on a title search and must be cured prior to selling the property.
info
Submit Civil Citation Scans to the GCO and Miami-Dade County Finance Department:
After the CAU staff enters the civil citation information into CAS, the CAU staff shall scan the civil citation, label the scan with the name of the citation (e.g., G12345), and send the scan to cereferrals@miamidade.gov (Clerk) and dscu@mdpd.com (PLB), within __ days of entering the citation into CAS. Each individual civil citation must be submitted in a separate PDF scan, one civil citation per PDF. Emails can include as many PDF attachments as possible.
7
The Miami-Dade County Diversion Program (Diversion Program) is administered by the Miami-Dade Sheriff’s Office’s ___. The purpose of the program is to seek compliance with the Miami-Dade County Code, improve the quality of life in Miami-Dade County through the completion of community service hours, reduce the demands on the court system, and give Code violators options to resolve their ordinances violations.
General Counsel Office (GCO)
PART 04 - DIVERSION PROGRAM AND CIVIL ORDINANCE
VIOLATIONS:
Note Violator Signature Not Required: There is no legal requirement that the violator sign the civil citation, however, the deputy must ensure that the citation is given to the violator. If the violator
refuses to sign, the deputy should note on the signature line of the civil citation, “Violator refused to sign – citation served by hand.”
Information
Citing by Civil Citation- Perform a Criminal History Check:
Similar to a traffic offense, deputies should run a criminal history check before issuing a civil citation and note the results. For violations that are arrestable, if the violator has no criminal past, and the violation can be cited as a civil citation, the deputy ___ use a civil citation to cite the violator. On the civil citation, in the Records Section of the citation, the deputy will check the “No Past” or “QRU” box, indicating that the violator does not have a criminal past. This information is kept to track the percentage of violators who were spared a criminal record.
shall
*keep in mind the term shall. The SOP is clear as to the deputy’s responsibility regarding this matter.
POLICY:
Civil citations are for adult violators. Deputies should only issue civil citations to violators who are over the age of 18. Violators under the age of 18 may qualify for a _____ as provided in Florida Statutes §985.12, some restrictions apply.
juvenile civil citation
Issuance of a Civil Citation:
Upon the issuance of a civil citation, the violator has three options: (1) pay the fine; (2) request an administrative hearing; or (3) register for the Miami-Dade County ______. Violators choosing the Diversion Program can complete community service hours in lieu of paying the civil fine. Information on the Diversion Program and how to register is located on the back of the violator’s copy of the civil citation.
Diversion Program
It is important to know these three options. Often, an exam question can state something like, “ all of the following options to satisfy a Civil Citation fine are correct except?”
Deputies are reminded that regardless of their decision to give a verbal warning, issue a civil citation, or make an arrest, the laws regarding stopping and detaining individuals remain the same. A deputy’s ability to stop and temporarily detain an individual is authorized when the deputy has ____ that a person has committed, is committing, or is about to commit a crime. Fla. Stat. §901.151. Also, like an arrest, the issuance of a civil citation should be based on the deputy’s probable cause determination that a violation of law has occurred.
reasonable suspicion
