CHAPTER II MANAGEMENT - PART 1-6 Flashcards
(66 cards)
Formal and informal informational requests received by agency elements from outside sources, that involve potential liability to the agency, heightened community interest, proprietary intellectual
property, presentation requests, statistics, procedures, managerial strategies or managerial reports, will be directed through the _______.
Office of the Sheriff
_______ is the Central Records Bureau Commander and is responsible for coordination of the agency’s records management program. Questions regarding the release of records should be
directed to the _______.
The Records Management Liaison Officer
(RMLO)
*Questions regarding the release of records should be directed to the RMLO
MDSO maintains goals and objectives that are updated by the _____ on an annual basis when preparing the Agency Business Plan. All major organizational elements must review their goals and objectives and submit revisions on an annual basis for inclusion in the Agency Business Plan.
Planning & Special Projects Office (PSPO)
The purpose of the ______ is to succinctly communicate the intended accomplishments for the agency for the current and next fiscal year as well as describe any factors which may limit the agency’s ability to achieve these accomplishments.
Agency Business Plan
*The plan includes a three- through five-year outlook for accomplishing objectives.
The Monthly Performance Review, addressing agency performance activities, is conducted on a monthly basis. All major organizational elements are required to update their score card assigned to the ________. The ______ is used to align objectives and measure performance which has been identified in the Business Plan for the current fiscal year.
Active Strategy Enterprise (ASE) software program.
Researching a problem and developing a solution, leaving nothing for the final authority to do except approve or disapprove, is known as ____.
completed staff work
In such projects it is essential that original
instructions include identification of the problem, the scope of endeavor, the time limit for completion, and the desired goal
The acting rank notification shall be limited to __ calendar days.
30
*If the acting rank time period exceeds 30 calendar days, a new notification is required.
- The ______ shall be responsible for verifying all acting rank notifications related to position vacancies. Furthermore, within 30 calendar days, 2. _____ is responsible for immediately notifying element commanders of any position, within their respective element, that has been eliminated or reallocated.
- Human Resources Office (HRO)
- HRO
____ is A written or oral directive issued by a superior to a subordinate or group of subordinates in the course of duty.
Order
__ is An order which contains directives of temporary duration or which includes assignment, transfer, promotion or demotion of an employee, or other personnel action.
Special order
An employee who receives an order which he or she believes to be contrary to a law, ordinance, or agency rule shall report it in writing to the concerned ______. The report shall contain the facts of the incident and any action taken. Appeals for relief from such orders may be made at the same time.
Division Chief
All agency automated systems activities will be coordinated through the ______, and in coordination with the Miami-Dade County’s Information Technology Department (ITD). Actions related to implementation of policy or support of automated systems are coordinated through the ____ in conjunction with the
Technology Advisory Board (TAB). The ITO and ITD are responsible for development, implementation, and enforcement of management and standards for all automated systems.
ITO Chief
The agency must explore all avenues to ensure that funds and personnel resources are applied to maximize the achievement of agency goals. The _____ may convene, to facilitate this process when deemed necessary.
Technology Advisory Board (TAB)
The Technology Advisory Board consists of four voting members: three MDSO Assistant Sheriffs, and the ITO Commander. The Executive Director of the Office of Administration and/or the Commander of the Management & Budget Office will attend TAB meetings for funding approval.
The ______ is the assigned Terminal Agency Coordinator (TAC), and the ITO Commander is the assigned alternate TAC. TAC serves as the point-of-contact at the MDSO for matters relating to CJIS information access. The TAC administers CJIS systems programs within the MDSO and oversees the MDSO’s compliance with CJIS system policies.
Central Records Bureau (CRB) Commander
The __ Program is a voluntary registry service for The Guardianship Program of Dade County, Inc., who acts as the public service guardian for indigent adults, referred to as wards, who are adjudicated incapacitated by the Eleventh Judicial Circuit of Florida.
Guardianship Alert Message (GAM)
The Special Victims Bureau (SVB) will serve as the Department’s liaison and oversee the GAM Program. The SVB Major or designee is tasked with authenticating all GAM requests. Upon approval, the SVB Major or designee will forward the GAM memorandum to the Central Records Bureau to be entered in CJIS local. The SVB will be responsible for conducting biannual audits to ensure GAMs are up-to-date. The Guardianship Program of Dade County, Inc., is required to notify SVB of any changes of a ward’s status within__ hours. The SVB shall notify the Central Records Bureau of any changes of a ward’s status.
24 HOURS
*The Strategic Planning and Development Section’s Captain or designee is tasked with tracking, monitoring, and renewing the Memorandum of Understanding
between the Department and the Guardianship Program of Dade County, Inc.
MCUs shall be logged onto the County Network on a __ basis in order to update the virus protection software and operating system.
weekly
*Damage to a MCU must be reported to the employee’s immediate supervisor prior to the end of the shift the employee is working. If the unit is not operable, the employee must immediately report it to their supervisor and turn the unit in for repair/replacement.
The _____ Grants Compliance Section will be responsible for the procurement and initial assignment of the Rapid Identification Reader (RIR) to the districts, bureaus, and sections.
Management & Budget Office (MBO)
Staff inspections are an independent function of the _____. The staff inspection process provides a quality control mechanism for the agency through review and analysis of operations performed by all agency elements.
Internal Affairs Office (IAO).
_______ are ongoing activities conducted to ensure that personnel are complying with MDSO policies, procedures, and requirements governing appearance, use, and maintenance of equipment and facilities. All supervisors, at every level of the MDSO, are responsible for conducting _______.
Line inspections
STAFF INSPECTION GOALS:
1. -Inspect all organizational components every __ years.
- Conduct inspections and submit final reports within __ weeks following inspection of the element.
- 4
- 8
Staff inspections are alternated over a four-year inspection cycle. An in-depth inspection wherein _ percent or more of all facets of the inspected element’s personnel, facilities, operations, and equipment are inspected. The on-site phase of the inspection normally takes from 15 to 30 days to complete, and an inspection report is prepared.
60
STAFF INSPECTIONS:
Except as specifically cited by the Sheriff, the ____ Major has the responsibility and authority to determine the scope of the inspection and when the inspection is completed satisfactorily.
IAO
Notification of Inspection:
Approximately ____ months prior to an inspection, the SIS Supervisor shall provide telephonic notification of the projected date of the inspection to the commander of the element to be inspected. At least one week prior to the inspection, the IAO Major will notify the commander of the element to be inspected, via memorandum, of the impending inspection. The memorandum will include specific requests for any documents, records, data, or additional staffing required.
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