CHAPTER 11- PERSONNEL ADMINISTRATION

Question 1

The selection process shall be evaluated ___ to ensure that it is effective in recruiting and selecting the best job applicants to meet departmental needs. The __ evaluation will address each step in the procedure to ensure compliance with the law.

Answer 1

annually

Question 2

The PMB publicizes position vacancies at
least __ working days prior to the official application filing deadline.

Answer 2

10

Question 3

Any current MDPD employee who provides a written letter of reference to an applicant who is successfully hired by the Department for the position of Police Officer will be granted _ days of administrative leave (AD). Any AD days earned pursuant to the Recruitment Incentive Program must be used within __ months from the award date.

Answer 3

2 & 12
*Employees are ineligible to receive this recruitment incentive toward the referral of any person that is related to the employee by blood or by marriage. Employees are ineligible to receive this recruitment incentive if the applicant and the employee are currently or have in the past resided together in a domestic relationship. Employees of the PMB are ineligible to participate in this incentive program.

Question 4

SUBSTANCE ABUSE/ RESTRICTIONS
Single usage of substances listed in Schedule I, for the purpose of experimentation, as long as the usage is not within __ years prior to the date of application.

Answer 4

2

Question 5

Applicants will be disqualified if found guilty of, or have pled guilty or nolo contendere to, driving under the influence within the past __ years.

Answer 5

10

Question 6

If the Police Officer applicant is approved for a conditional offer of employment, the applicant then becomes a selectee, and the file is returned to PMB for final evaluation based upon the results of part 2 of the psychological test and medical screening data. Completion of the file by PMB shall be accomplished within __ days.

Answer 6

30

Question 7

If the Police Officer applicant is disapproved for employment, the file is returned to PMB. The applicant will be notified in writing, within __ calendar days of the specific reason for the decision. Disqualified applicant files will be retained for __ anniversary years after personnel action and any litigation is resolved.

Answer 7

30 & 4

Question 8

All new hires must pass their examination for alcohol and drug screening no more
than __ days prior to their first day of work.

Answer 8

45

Question 9

Applicants who fail the JTA may be retested. The psychological examination may be retaken after __ year. If disqualification is based on other factors, the candidate will be advised by PMB when reapplication can be made

Answer 9

ONE

Question 10

LATERAL ENTRY:
Employed as an MDPD Police Reserve Officer and completed at least __ eight-hour riding assignments (excluding police academy training). Employed in a full-time sworn classification by (or separated within preceding 24 months from) another police agency, in possession of a Basic Recruit Certificate of Compliance from the State of Florida or its equivalent, completed probation with a Florida law enforcement agency, and acquired at least one year of police experience.

Answer 10

150

Question 11

Employees should contact PMB at least __ weeks prior to the anticipated date of return from a leave of absence. This will permit the orderly processing of necessary forms and allow the Department time to verify that the employee meets all qualifications for return to duty.

Answer 11

4

Question 12

A probationary Police Officer or Police Officer trainee who takes a voluntary demotion to a lesser classified position will be required to fulfill a mandatory ____ month period of satisfactory performance while in the classification prior to reapplying for consideration as a Police Officer candidate

Answer 12

12

Question 13

Police Reserve Officers:
Candidates must be at least 19 years of age at the time the application is submitted. Additionally, for retired LEO, compensation or salary shall not be paid to police reserve officers who are appointed under these circumstances, for police reserve officer duties or off-regular-duty assignments, until month __ of retirement.

Answer 13

13

Question 14

To meet State minimum standards which are established by the Criminal Justice Standards and Training Commission, each police reserve officer trainee must complete the departmental ___-hour Field Training and Evaluation Program (FTEP) and mandatory in-service training which equal that required for full-time officers performing the same duties and responsibilities.

Answer 14

320

**Police Reserve Officers DO NOT ATTAIN PERMANENT STATUS & are subject to dismissal for infraction of departmental rules or directives.

Question 15

A trainee who misses __ percent of departmentally-prescribed training, or State minimum standards training, shall be dismissed from the PROP.

Answer 15

10

Question 16

The police reserve officer receives a daily and weekly evaluation after each FTEP riding assignment, and an end-of-phase evaluation at the conclusion of each __-day phase. Evaluations are prepared as enumerated in the FTEP guidelines. The FTEP is comprised of two phases consisting of __ eight-hour riding assignments.

Answer 16

20 & 20

Question 17

The total number of police reserve officers is limited to __ per district.

Answer 17

25

Question 18

The contractual cities may utilize MDPD sworn law enforcement officers, certified as police reserve officers, who have met the requirements to transfer: Officers shall not exceed more than ten percent of the contractual cities’ assigned sworn law enforcement officers, to a maximum of __ police reserve officers.

Answer 18

5

Question 19

Reserve P.O: Responsibilities:
Work a minimum of __ hours per month (48 hours per quarter) in the assigned position. Should the police reserve officer, during any particular month, be unable to fulfill the monthly obligation to the PROP, the officer shall be afforded the opportunity to make up the hours during the respective quarter within the calendar year. Failure to meet the quarterly obligation is considered abandonment of position.

Answer 19

16

Question 20

Reserve P.O: Responsibilities:
Forward copies of all daily activity reports, including training days and special details, to the district master sergeant or unit supervisor, along with a Police Reserve Officer Time Sheet, no later than the ___ of every month.

Answer 20

Fifth

Question 21

District Coordinator:
Forward the Police Reserve Officer Monthly Summary Sheet, including copies of the reserved officers’ signed Daily Activity Reports and Police Reserve Officer Time Sheets, to the PROP Coordinator no later than the __ day of every month for the previous months’ work.

Answer 21

15

Question 22

Providing a vacancy exists, inter-district transfer of police reserve officers requires approval of the PROP Coordinator and the Assistant Director, Police Services. The concerned police reserve officer must have completed at least __ months of satisfactory performance in the initial district of assignment. Detachments to a specialized element will not exceed __ months.

Answer 22

24 & 6

Question 23

Roster:
The district master sergeant provides the PROP Coordinator with a roster of assigned police reserve officers. The roster is forwarded with the district work schedule not less than __ weeks prior to each shift rotation.

Answer 23

two

Question 24

The ___ of Police Services is delegated responsibility for coordinating the PSA program.

Answer 24

Assistant Director

Question 25

All PSAs will receive approximately __ hours of instruction, including ___ hours necessary to meet requirements established by the State of Florida Criminal Justice Standards and Training Commission for traffic crash investigation through the Selective Traffic Enforcement Program (STEP).

Answer 25

400 & 200

Question 26

______: Showing favoritism toward relatives, based upon that relationship, rather than an objective evaluation of ability or suitability. Example: offering employment to a relative despite the fact that there are others who are better qualified and willing to perform the job.

Answer 26

Nepotism

Question 27

_____: Automated personnel management system which expedites the processing of personnel transactions. The Advice of Personnel Action (APA) is used to record and process all personnel actions.

Answer 27

Advice of Personnel Action

Question 28

__ refers to first- and second-level supervision in the respective chain-of command.

Answer 28

Direct supervision

Question 29

___ refers to any level of supervision above second-level supervision in the respective chain-of-command

Answer 29

Indirect supervision

Question 30

Personnel Allocation:
Allocation and distribution of personnel shall be based upon assessments of workload demands, which are reassessed every __ years. The Professional Compliance Bureau Accreditation Manager will send a trace to all departmental elements providing instructions on submission. Each departmental element will designate a liaison to be responsible for coordinating and completing their respective element’s
assessment. The nature and number of tasks, as well as their complexity, location, and time required for completion are factors that shall be considered when allocating and distributing personnel.

Answer 30

4

Question 31

INTERVIEW/POST INTERVIEW:
Within ___ days following receipt of notification, an employee may submit a written request for explanation of status. Copy distribution will include PMB

Answer 31

10

Question 32

____: MDPD employee files maintained at Miami-Dade County Human Resources Department (HRD).

Answer 32

Official Personnel Files:

Question 33

_____: MDPD employee files maintained by the Department at the employee’s unit of assignment.

Answer 33

Departmental Personnel Files:

Question 34

____: Personnel records of former MDPD employees who have separated from County service.

Answer 34

Inactive Personnel Files:

Question 35

____: Employee of HRD responsible for conducting and supervising various day-to-day activities concerning official personnel files of MDPD and all other Miami-Dade County agencies.

Answer 35

County Personnel Records Manager

Question 36

______: MDPD employee in Personnel Management Bureau (PMB) responsible for coordinating activities related to personnel files for all MDPD elements. The coordinator acts as liaison between MDPD and HRD, and is responsible for disseminating new information and policies concerning personnel files to all affected departmental elements. The coordinator is also responsible for assisting in the development and coordination of initial and periodic training of all affected MDPD employees regarding this procedure and any new personnel file procedure to be implemented.

Answer 36

Personnel Records Coordinator

Question 37

____: A commander or supervisor at the bureau, district, or section level having immediate control of departmental personnel files at a designated location. The custodian authorizes all viewing or duplication of personnel records, and affirms validity of all copies of records sent from his assigned location. The custodian also ensures that all persons responsible for managing or handling personnel files at the assigned location receive appropriate initial and in-service training.

Answer 37

Personnel Records Custodian

Question 38

_____: MDPD employee designated by a personnel records custodian as the primary person responsible for maintenance of departmental personnel files, obscuring of confidential information on personnel files requested for review or duplication, monitoring activities of persons viewing personnel records in his assigned location, and assuming responsibilities of the records custodian in his absence or upon request.

Answer 38

Personnel Records Delegate

Question 39

The ____ summarizes the employee’s work record. It contains reports and documents which are allowed to be included pursuant to Miami-Dade County procedures and applicable collective bargaining agreements.

Answer 39

Personnel Record Summary

Question 40

OUTSIDE REQUEST TO REVIEW FILES:
The personnel records custodian shall schedule an appointment in order to allow sufficient time for preparation of the file for review. Whenever possible, this appointment should be no longer than __ business days from the time the request was received.

Answer 40

FIVE

Question 41

OUTSIDE REQUEST TO REVIEW FILES:
Pursuant to CHAPTER 04 - PART 01 - CASH AND NEGOTIABLES, fees obtained as payment for copies of personnel files shall be turned in to the Fiscal Administration Bureau (FAB) within __ hours of receipt. A receipt shall be issued for fees collected, and the personnel records delegate
shall maintain complete records relating to such transactions.

Answer 41

72

Question 42

The Public Defender’s Office (PDO) will notify departmental elements, by letter, of their intent to review a personnel file. Except in exigent cases, notification will be a minimum of ___ business days in advance of the desired appointment. If the specified date and time is not practical, the affected departmental element shall contact PDO to arrange a different appointment.

Answer 42

FIVE

Question 43

The employee is responsible for accurate completion of the Personal Data Change Report and submission of the report to his immediate supervisor within __ hours after the personal data change has occurred.

Answer 43

48

Question 44

Personnel Rosters:
Each division chief and supervisor of an office reporting to an assistant director or the Director will distribute their respective roster during the first week of January, May, and September annually, and
ensure that necessary revisions are prepared and distributed during the interim months.

Answer 44

INFO

Question 45

Each entity will initially update each employee’s EPS to also reflect the skills of Electric Control Device and/or Crisis Intervention Team training within __ days. The Information Technology Services Bureau will eventually relieve the entities of weekly reporting but will require that the EPS is continually updated as skills advance or equipment is reassigned to other personnel.

Answer 45

30

Question 46

Role of Supervisor/Evaluations:
In addition to periodic conferences, supervisors shall notify employees in writing, at least __ days prior to the end of the rating period, when performance falls below satisfactory. If previous satisfactory performance becomes unsatisfactory less than __ days before the end of the
rating period, supervisors shall notify employees in writing as soon as possible.

Answer 46

90

Question 47

Frequency:
Sworn, probationary police officers will be evaluated in accordance with the Field Training and Evaluation Program. All employees shall be evaluated at least ____, not later than their pay anniversary date.

Answer 47

annually

Question 48

To ensure that the report is prepared within the appropriate time frame, suspense files will be established and maintained by each element. Approximately __ days prior to the end of a probationary period, PMB will notify appropriate supervisors of the date that the report is due.

Answer 48

30

Question 49

Probationary status supervisors will be evaluated __ and __ months after appointment to supervisory classifications:

Answer 49

6 & 12

Question 50

An employee rated as Unsatisfactory shall have the merit increase deferred for __ months; a rating indicating the individual Needs Improvement will normally result in a deferral of less than __ months.

Answer 50

6

Question 51

The ___ office shall receive written notification, via memorandum, after a merit increase is deferred.

Answer 51

Director’s

Question 52

APAs involving promotion, demotion, resignation, termination, or retirement will carry signatory approval lines through the employee’s chain-of-command up to the ___. All other APAs should be approved through the employee’s chain-of-command to the concerned assistant director or the Director for offices reporting to him prior to being forwarded to PMB.

Answer 52

Director.

*Two kinds of APA’s
1. Internal County Personnel Action
2. Separation from County Service

Question 53

Payroll Submission:
E-PAR is submitted on Thursday and Friday of the non-pay week. All supporting documents (regular overtime slips, court related overtime slips, etc.) are to be delivered to the PMB by what time: ____

Answer 53

8:30 a.m.

Question 54

Leave of Absence: Employees granted leave of absence for nondepartmental activities exceeding ___ month shall return all uniforms and equipment items to the FAB Inventory and Supply Unit.

Answer 54

one

Question 55

Symbol of Mourning: On departmentally authorized days of mourning, a strip of black cloth or tape approximately___ wide may be placed horizontally from edge to edge across the midpoint of the badge.

Answer 55

three-fourths of an inch

Question 56

Uniformed female employees are authorized to wear only one pair of stud earrings, no larger than __ in diameter, while in uniform. They may be gold, silver, pearl, diamond, or another inconspicuous type. Uniformed female employees are prohibited from wearing any kind or type of large, dangling, or hoop-type earring while in uniform

Answer 56

one-quarter inch

Question 57

___ Division Chief will be responsible for the overall planning, coordination, control, and direction of the departmental retirement program

Answer 57

The Centralized Services

Question 58

Sworn employees who retire by age must have __ or more years of sworn service to be eligible to receive their commemorative service-issued handgun. Sworn employees who resign must have __ or more years of sworn service with the Department to be eligible to receive their commemorative service issued handgun.

Answer 58

15

Question 59

Sections 2-56.30 through 2-56.33 of the Miami-Dade County Code provide for withholding or forfeiture of sick and annual leave payout from an employee separating from county service, when the employee is under investigation for or has been found by a court to have committed an offense involving a breach of the public trust, as defined in the Code. Within ___ days of receipt of the notification from PMB, PCB shall advise the Director whether or not the separating employee may be impacted by the provisions.

Answer 59

three business

Question 60

The Director may suspend and resume the probationary period of an employee whose illness, injury, or approved leave of absence precludes continuous evaluation. The total evaluation period, however, cannot exceed ____.

Answer 60

one year

Question 61

at the Director’s discretion, employees who retire after __ years or more of service may not be required to undergo the polygraph examination or the psychological screening evaluation if appointed to a sworn position within __ days of retirement.

Answer 61

25 & 90

Question 62

Civilian employees of the Miami-Dade Police Department (MDPD) may participate in the PROP, provided the request receives concurrence through the employee’s chain-of-command and approval by the Director. Candidates must be at least __ years of age at the time the application is submitted.

Answer 62

19

Question 63

Police reserve officers ordinarily shall not be utilized to perform off-regular-duty assignments except under emergency circumstances. Retired police officers, who elect to become police reserve officers immediately after retirement or within the first twelve months of retirement, shall not work any off-regular-duty assignments during the first __ of retirement.

Answer 63

year

Question 64

Applicants for the position of PSA must meet the following qualifications:

1. Be at least __ years of age when the application is submitted.

Answer 64

18

Question 65

PSA:
During the probationary period, PSAs will be evaluated daily, weekly, and monthly, utilizing PSA evaluation forms in accordance with the FTEP. PSA’s probationary period is ____ long & begins upon completion of academy training.

Answer 65

6 months

Question 66

Any instance of direct supervision of a relative shall be reported by the concerned supervisor of the major organizational element, via memorandum, to the concerned ___.

Answer 66

division chief
*or to the concerned assistant director, Deputy Director or Director as appropriate

Question 67

Commander’s Report: All departmental elements will forward a copy of their respective Commander’s Report that includes the work schedule and duty hours of personnel, to the PCB ___.

Answer 67

Weekly

Question 68

Transfer Evaluations:
It is not uncommon for an employee to work for different supervisors during a rating period, which could result in vague, incomplete, and inconsistent reports of performance. Therefore, the following
procedures are required:1. Each employee who is transferred to another supervisor or element will be evaluated by his/her
immediate supervisor and reviewed by the next higher authority at the change of each duty assignment if __ months or more of an evaluation period has elapsed.

Answer 68

four

**Similarly, when a supervisor is transferred or duty assignment is changed, the supervisor will evaluate each subordinate who has been under his/her immediate supervision for the majority of the employee’s evaluation period.

Question 69

Performance Evals/ Reviewer:
The reviewer does not have the authority to make __ changes on any evaluation. Should a difference of opinion occur which cannot be resolved, the points of contention will be thoroughly documented in an appropriate paper or electronic format, as determined by PMB. The contested evaluation will be resolved by supervisors in the chain-of-command or, if necessary, by the Director.

Answer 69

unilateral

Question 70

Uniform Usage/Restrictions/Exceptions
General: Requests for exceptions to established standards governing uniforms, equipment, and personal grooming may be initially approved by the concerned assistant director, or the Director for elements reporting to his office. The exception will be for an interim period of __ days, pending review by the ASC, and final approval by the Director.

Answer 70

60

Question 71

Personnel Files:
To remove a Record of Counseling or a Disciplinary Action Report from the departmental personnel file, the employee’s immediate supervisor will submit the Record of Counseling/Disciplinary Action Report Removal Request Form, via the chain-of-command, to the concerned ______.

Answer 71

records custodian.

Question 72

Personnel Files:
The personnel files maintained by ___ are the “Official Personnel Files,” and documents such as Records of Counseling and Disciplinary Action Reports cannot be removed from these files.

Answer 72

HRD

Question 73

LONGEVITY INCREASES:
There are several criteria required for a Longevity Increase. One criterion is: employees must have received two successive evaluations of Above Satisfactory in their current position within the previous ___ or more months.

Approval Authority:
A three-member panel appointed by the County _____ shall review and evaluate all nominations. Upon receiving a favorable recommendation from the panel, the County ___ will make a final determination concerning award of the special recognition increase to the employee.

Answer 73

1. 24
2. County Manager

Award:
Employees who have not exceeded longevity step one, are eligible for a one-step special recognition increase. Employees who are at longevity step TWO are ineligible.

Question 74

Appeal Procedures/ Non-bargaining Unit Members:
Permanent employees who have received overall evaluations of Unsatisfactory or Needs Improvement must first request a review of the contested report within ___ calendar days after receipt of the evaluation by making a written request to the MDPD Director. The Director may recommend changes or return the evaluation unchanged to the employee.

Answer 74

10

***14 for bargaining unit members.

***If the decision of the Director is unacceptable to the employee, the employee may continue the appeal within ten calendar days after receipt of the Director’s decision by making a written request to the HRD Director.

Question 75

Performance Report Restrictions:
If a disciplinary action is overturned during the rating period, it will not be referred to in a performance evaluation report. In cases where an overturned
disciplinary action is erroneously mentioned in the report, an amended performance evaluation report shall
be written deleting references to that disciplinary action. The original performance evaluation report may
not be removed from a personnel file, but a notation shall be made on the Personnel Record Summary sheet indicating that the report has been superseded by an amended performance evaluation report.

Answer 75

info

Question 76

Performance Eval Appeal Procedure/AFSCME employees:

American Federation of State, County, and Municipal Employees:

The employee must first request a review of the contested report within ___ calendar days after receipt of the evaluation by making a written request to the MDPD Director or designee.

Answer 76

10

Question 77

All personnel occupying executive-level positions, i.e., Bureau Commanders and higher-ranking personnel, all personnel performing duties in classifications designated as managers, supervisors, administrators, and foremen will be evaluated on the MANAGEMENT Performance Evaluation report form.

Answer 77

INFO

Question 78

Cloth Chevrons: Cloth rank sew-on chevrons of three silver diagonal stripes for the rank of Police Sergeant and Seaport Security Supervisor 2 are placed on each sleeve ____ below the departmental insignia or assignment designator if worn.

Answer 78

one-half inch

*They have asked this question on previous tests…