CHAPTER 3 - CORRESPONDENCE/TRAVEL/EMPLOYEE ID Flashcards
Correspondence will be printed in letter-quality utilizing Times New Roman or Arial style, size __. Size 10 may be used to improve appearance or reduce the number of pages.
12
Principles of effective writing:
The ____ is the departmental standard for needed guidance.
The Gregg Reference Manual
The FAB will issue fuel credit cards for approved travel by County vehicle. Requests for credit cards will be submitted to the FAB at least __ days prior to travel date, when feasible
10
Approval of the Director or his designee is required for travel outside of the immediate vicinity of Miami-Dade County, the area between and including West Palm Beach and Marathon Key, in a county vehicle. Due to insurance restrictions, no County vehicle will be authorized to travel outside the State on official county business without the permission of the ___, General Services Administration.
Risk Management Division- General Services Administration.
Private Vehicles:
The use of privately-owned vehicles for official travel in lieu of county-owned vehicles or common carriers requires authorization by the __& __.
Director & OMB (OFFICE OF MANAGEMENT & BUDGET
Travel Gasoline Credit Cards:
Credit cards may be picked up at the FAB within __ work days of travel.
3
Business & Education Travel:
All requests for business or educational travel must be received by the Director’s Office with sufficient time to permit forwarding the request to OMB at least _ calendar days prior to the date of departure. The FAB will issue a T-Number, which is the authorizing travel number. Reviewing supervisors shall disapprove late requests if timely submission is not anticipated.
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If travel is of an educational nature, e.g., workshops or training courses, a Training Course Application MDPSTI - 24 is submitted instead of an action memorandum. Requests for educational travel must be received at the MDPSTI at least ___ days prior to the event for travel within the state of Florida, and ___ days for travel outside the State.
30 & 45
TRAVEL TO A FOREIGN COUNTRY:
At least __ weeks prior to travel to a foreign country by any departmental employee on official business of any nature, the U.S. Department of State must be contacted for approval ( referred to by the Department of State as Country Clearance).
2
Employees wishing to combine vacation with business or educational travel must have prior approval of the __.
Director
A. Business or Educational Travel Which is Not Paid For or Reimbursed by an Outside Agency:
A TER will be prepared by the traveler and submitted through the element’s appropriate chain-of-command (to Chief) to the FAB within __ business days after return of the traveler.
3
*TER’s are used to account for monies which were advanced or for which the employee is requesting reimbursement. The original form must be submitted (photocopies are not acceptable).
Any request for a Temporary Identification Card must be made with the approval of a supervisor with the rank of __ or higher.
All Temporary Identification Cards expire in one year from the date it was issued.
Major
All Temporary Identification Cards that are expired, or retrieved from the temporary employee, must be returned to the PMB.
The individual in charge of any group tour, meeting, or event with __ or more non-MDPD employees or visitors must notify the Warrants Bureau, Headquarter Security Unit (HSU) via e-mail to the group, “Headquarter Security Unit” as soon as possible. The e-mail notification shall include the date, time, and estimated number of visitors attending the event. A list of names of all attendees must be provided to HSU at least __ hours prior to the event.
10 & 48
When a visitor’s pass is outstanding for more than _ hours, the Control Desk personnel will attempt to locate the visitor. If the visitor cannot be located, Control Desk personnel must submit the details of their investigation to the district’s Executive Officer or the on-duty Shift Commander, in the absence of the Executive Officer, for follow-up investigation. The Executive Officer, his/her designee, or the on-duty Shift Commander will attempt to locate the visitor, recover the pass, and investigate circumstances of the incident. The results of the investigation must be reported to the affected Police Major via memorandum within _ hours
4 & 24
The Awards Committee will review award recommendations submitted by departmental employees. The committee will develop and forward recommendations for appropriate awards to the Director, with a copy to MRS, within __ days of the Awards Committee meeting.
Recommendations shall be forwarded by the concerned employee’s supervisor to reach the MRS by the ____ day of the month, to be considered by the Awards Committee at the next scheduled meeting.
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- 21st
*The Media Relations Section (MRS) Lieutenant is Chairperson of the Awards Committee and responsible for coordination of the recognition program
