CHAPTER 6- Body Armor/Dept. Property/Building Management

Question 1

Body armor purchased by departmental employees for use when on duty must meet the following specifications: Minimum stopping power: Threat level ___.

Answer 1

II.

Question 2

Body Armor/ Purchase Procedure:
The concerned employee will place the order within ___ days of receiving the Authorization Voucher and will complete the process within __ days. Any delay exceeding the noted time periods will require the submission of a memorandum by the concerned employee’s supervisor, via the chain-of-command, to the FAB Commander, detailing the reasons for the delay and what corrective measures are being taken to complete the assignment.

Answer 2

30 & 90

Question 3

The concerned employee will pick up the new body armor from the Quartermaster within __ days of notification that the body armor is ready. Except for the initial request for body armor by a police officer trainee, or in the case of loss or stolen body armor, the concerned employee is required to turn in the old body armor to the Quartermaster in exchange for the new body armor at the time the new body armor is picked up.

Answer 3

7

Question 4

Number assigned by Internal Services Department (ISD) and permanently affixed to capital equipment for identification and inventory purposes defines?

Answer 4

Asset Number (Miami-Dade County or DC number)

Question 5

____ is: Non-consumable property with a value of $5,000 or more and a normal life expectancy of more than one year. It is neither permanently fixed in place, nor an integral part of a structure, facility, or another piece of equipment.

Answer 5

Capital Equipment

Question 6

_____ is: Commander/supervisor who has been empowered with the use and immediate control of capital equipment at a designated inventory location.

Answer 6

Custodian Delegate

Question 7

____ is: MDPD employee reporting to the Fiscal Administration Bureau (FAB) Commander who is assigned administrative functions concerning departmental property.

Answer 7

Departmental Inventory Officer:

Question 8

Property with an acquisition cost or value less than $5,000 that otherwise meets the capital equipment criteria; e.g., staplers, chairs, tape dispensers, dictionaries, manuals, typing tables, cameras, and calculators. Defines?

Answer 8

Noncapital Equipment

Question 9

____ Director, MDPD, who is accountable for the use, care, custody, and control of departmental property.

Answer 9

Property Custodian

Question 10

___ is a : Member of the Capital Inventory Section, ISD, responsible for conducting various day-to-day activities concerning county property.

Answer 10

Property Control Officer

Question 11

DEPARTMENTAL PROPERTY:

____ Is responsible for the following:

Documentation of the acquisition, transfer, and disposal of property.
b. Assignment and attachment of asset numbers to capital equipment.
c. Supervision of title, tag, and registration process for all county-owned vehicles, vessels, and aircraft. d. Production and maintenance of the Inventory Control Report.e. Redistribution of excess property.f. Supervision of annual and special inventories of capital equipment.

Answer 11

Property Control Officer (ISD)

Question 12

DEPARTMENTAL PROPERTY:
___ is responsible for the following:
Designation of a Departmental Inventory Officer. Empowering a custodian delegate in each organizational element with the use and immediate control of County property situated within the element’s assigned space. Completion and certification of an annual departmental capital equipment physical inventory within the prescribed time.

Answer 12

Property custodian

Question 13

The __ Commander is responsible for managing departmental property. This is inclusive of expendable items, installed property, uninstalled property,equipment, munitions, and personal wear items. The FAB is responsible for the distribution and issuance of departmental property to authorized users. The __ Commander, or designee, will review and approve all requests for property procurement or requisition.

Answer 13

FAB

Question 14

DEPARTMENTAL PROPERTY:

___ is responsible for:
a. Maintenance of records to facilitate regulating departmental property. The records will include a signed custody receipt for the capital equipment assigned to each custodian delegate.b. Submission of capital equipment location changes to ISD.c. Coordination of an annual departmental capital equipment physical inventory and other inventories as necessary.d. Coordination of surplus and excess property turn-in.e. Coordination of an investigation when capital equipment is reported lost, stolen, or damaged.

Answer 14

Departmental Inventory Officer

Question 15

DEPARTMENTAL PROPERTY:
____ is responisble for:
Prevention of damage, destruction, or loss of property. Initiation of appropriate action and/or this Part when an employee causes damage, destruction, or loss of property by abuse or negligence.
Maintenance of a current record of capital and non-capital equipment (separate records) assigned to his use and immediate control. Accounting for departmental property assigned to a specific inventory location. Completion of annual, periodic, or special property inventories and return of certified results to the Departmental Inventory Officer within a specified time period. Expeditious notification to the appropriate division chief/bureau commander, and the
Departmental Inventory Officer, when capital equipment is lost, stolen, or damaged, and submission of a Report of Missing Property (Annex A), through the Departmental Inventory Officer, when necessary. Completion of a physical inventory of accountable equipment and transfer of custodian responsibilities when there is a change of custodian delegates. A memorandum will be sent to
the Departmental Inventory Officer indicating the change of custodians and certifying the accuracy of the inventory. The document will be countersigned by the command officer responsible for the change of custodians. Designation of a subordinate as Unit Inventory
Representative (Annex B, Designation of
Departmental Inventory Personnel).
6. Unit Inventory Representative:
Perform unit inventories.

Answer 15

CUSTODIAN DELEGATE

Question 16

No county capital equipment will be taken from the location to which it is assigned without the written authorization of the ___.

Answer 16

Property Custodian

Question 17

Stolen, Lost, Damaged, or Destroyed Capital Equipment: Employees shall promptly report stolen, lost, damaged, or destroyed property to an immediate supervisor. Custodian delegates will initiate an Offense-Incident Report and expeditiously report such occurrences to the Director through the chain-of-command, Professional Compliance Bureau when appropriate, and provide an information copy to the Departmental Inventory Officer. The Director, or
designee, will appoint a disinterested staff member to investigate the incident. The investigation will be initiated within ___ working days. Five additional working days are allowed to complete the investigation and report the results to the Director.

Answer 17

5

Question 18

Employee Option to Reimburse County for Specific Items of Lost, Damaged, or Destroyed Equipment: In lieu of disciplinary action, an employee has the option of reimbursing the County for
property specified in Annex F. The option may be exercised as follows: Items with a replacement value of $____: The employee prepares an action memorandum, with Offense-Incident Report attached, for approval by the concerned chief, or an assistant director or the Director for offices reporting to either.

Answer 18

$50 or more

Question 19

Items with a replacement value of less than $___ Follow the above procedures except that the action memorandum may be approved by the concerned major organizational element commander or supervisor.

Answer 19

50

Question 20

Cannibalization: Except for vehicle equipment, e.g., radios, emergency lights, and sirens that are routinely removed for installation on replacement vehicles, parts or accessories will not be removed from property without the prior written approval of the ___.

Answer 20

Property Control Officer.

Question 21

___ will periodically review property to identify surplus or excess items. When surplus or excess property is identified, descriptive information will be provided to the Departmental Inventory Officer on an Inventory Control Change Form.

Answer 21

Custodian delegates

Question 22

PHYSICAL INVENTORY:
A physical inventory is conducted __ to account for all capital equipment. Discrepancies are traced and reconciled. Upon completion of the inventory, the Director submits the results to ISD with a certification that all capital assets assigned to MDPD have been located or accounted for. The inventory, coordinated by the Departmental Inventory Officer, will be completed within __ days of inception.

Answer 22

ANNUALLY & 60

Question 23

Employees at the HQ Complex shall not smoke inside any building, within __ feet of an entrance to a building, under any covered areas adjacent to a building entrance, or in any other location designated as a non-smoking area.

Answer 23

10

Question 24

The FAB Inventory and Supply Unit, in partnership with Galls, will issue uniform and equipment items only to the intended user. The intended users will be required to log in to www.miamidadepd.galls.com to place their orders. An online catalogue with Department approved uniforms and equipment is available for ordering uniform equipment and supplies. Galls will notify the receiver via e-mail when an order is ready for pick up. Once the receiver is notified, Galls will hold the order for __ days. If an order is not picked up within __ days, items may be restocked, and the user’s allowance will be forfeited.

Answer 24

14

Question 25

The body armor expires ___ years from the manufacturer’s date displayed on the vest label. The approved memorandum will then be returned to the concerned employee.

Answer 25

5

Question 26

All employees who are required to possess body armor will have it accessible for use when on duty. The wearing of body armor is optional except when mandated for specific tactical situations by the __ ranking MDPD supervisor on a scene.

Answer 26

highest

Question 27

Non-routine Maintenance/Service Request Procedures: Requests for alterations, renovations, work station additions, plants, cost estimates, and other similar projects will be submitted to FAB by
memorandum, through channels, indicating the work to be done, a point of contact in the requesting element, and a funding source. When the work is estimated to cost more than $__ in materials and labor, the request will be submitted via an action memorandum, justifying the work, to the FAB Commander, who has approval authority on all requests.

Answer 27

$200

Question 28

Preventive and Routine Maintenance/Service Request Procedures: Routine maintenance or service requests, e.g., light bulb replacement, cleanliness, and other minor repairs or requests, shall be made verbally to the Building Manager’s office by a __. If it is not covered by a GSA contract, the caller will be referred to the FAB.

Answer 28

supervisor

Question 29

Announcements and Notices:
Bulletin boards are provided throughout the Complex for display of current information. Approval to post material must be obtained from the commander of the element which controls the board. Also, official memorandums, notices, and announcements will normally be posted on the larger bulletin boards located in the floor lobbies and reception areas within 24 hours of delivery to the Building Manager’s Office. In order to display only current information, the Building Manager will maintain a record of the date of posting each item and remove it within __ days unless specifically requested otherwise.

Answer 29

30

Question 30

Uniform items may be destroyed if returned in torn, excessively worn, faded, or stained condition, or have received __ months of continuous wear.

Answer 30

12