CHAPTER 1- DIRECTIVE SYSTEM Flashcards
___ : A written document used to guide or affect the performance or conduct of departmental employees.
Departmental Directive
___ : The title of the publication containing departmental values, mission statement, Departmental Directives, policy, rules, regulations, procedures, and organization. It provides general guidance to all departmental employees. The __ should
not include guidance that is specific only to one organizational element which would be better suited for a Subordinate Directive or element SOP. The __ is organized into Chapters with subparts. Chapters are subdivisions which include information relating to a general subject area. Chapter subparts, termed “Parts,” are sections that relate to a specific subject area within a Chapter.
Departmental Manual (DM):
__ General principles and values which guide the performance of a departmental activity. __ is not a statement of what must be done in a particular situation; rather, it is a statement of guiding principles which should be followed in activities which are directed toward attainment of
objectives
Policy
__: A method of performing an operation or proceeding on a course of action. It differs from policy in that it directs action in a particular situation within the guidelines of policy.
Procedure
___: A written document used to guide or affect the performance or conduct of agency employees. The term includes the DM, SOPs, policies, procedures, rules, regulations, general orders, special orders, memorandums and instructional material.
Written directive
___ are to be published or distributed in the following formats:
a. DM
b. SOP
c. Directive Memorandum
d. DM Revision Directive
e. Subordinate Directive
f. Email message
Written directives
*Every written directive must be emailed by or signed by an authorized issuing authority.
Who is the only authorized person that may issue, modify or approve a DM revision Directives and Departmental Directives?
The Director
or someone acting in the Director’s capacity, or the Director’s designee.
____ Only a commander or supervisor of a major organizational element, a commander or supervisor acting in that capacity, or a commander’s or supervisor’s designee, may issue a __ Directive. Such directives are only for that major organizational element and/or subordinate elements under that command.
Subordinate Directive
Approved major organizational element SOPs shall be submitted to the __ annually, and when any updates are made, for review to ensure compliance with County and Department procedures, and state and local laws.
PLB
The __ will review element SOPs annually to ensure compliance with national and state accreditation standards.
PCB
Each employee is responsible for acknowledging receipt and review of Departmental Directives, DM Revision Directives and all subsequent revisions through PowerDMS™ via electronic signature. Each employee must sign these revisions electronically within __ working days of issuance or within __ working days from returning to work after time off.
5
_____ A specific type of Departmental Directive, most often in memorandum format, issued by the Director which revises the DM. When appropriate, DM Revision Directives may include multiple Chapters and Parts.
DM Revision Directive
Commanders and supervisors of major organizational elements that have issued Subordinate Directives must also perform a disposition review at least _____.
annually
Upon receipt of Departmental Directives, supervisors shall ensure that compliance is facilitated through ___ or on-the-job training which provides subordinates the opportunity to review and discuss the new rules, procedures, or orders.
roll call
Employees of the MDPD’s School Crossing Guard Program are exempt from electronically signing Departmental Directives on PowerDMS™. The ___ Major will determine which Departmental Directives and/or DM Revision Directives apply to employees of the School Crossing Guard Program.
Community Affairs Bureau(CAB)
