CH29 - Formatting the Report Flashcards
What are the three parts of a written report?
Front matter, report body, back matter
List the 12 elements present in a written report
- Cover Page
- Transmittal Document
- Title Page
- Summary
- Table of Contents
- List of Tables and Figures
- Introduction
- Discussion
- Conclusion
- Recommendations
- References
- Appendix
What is the purpose of the front matter in a report?
It introduces the report and includes elements like the title page and table of contents
What does a transmittal document typically include?
- Description of the topic
- Major findings of the report
- Appreciation to the client
What must be included on a title page?
- Name of the report
- Author’s name and title
- Date of submission
What is the function of the summary in a report?
It provides an overview of the report’s content
True or False: The summary can exist separately from the main document.
True
What should a table of contents (TOC) include?
- Primary headings
- Page numbers of sections
- Secondary or lower headings
Fill in the blank: The main part of your report is called the _______.
[report body]
What is the primary distinction between the summary and introduction?
Summary condenses information; introduction prepares the reader with background
What is the purpose of the discussion section in a report?
To define the problem and present supporting information for the conclusion
What does the conclusion section address?
It explains the importance of the findings and answers the ‘so what?’ question
What must be included in the back matter of a report?
- Recommendations
- References page
- Appendix
What is the purpose of the recommendations section?
To suggest actions based on the conclusions of the report
What is a references page?
A list of full reference entries for each work cited in the report
What type of content typically goes into the appendix?
Supplemental material that is too long or complex for the report body
True or False: The appendix is mandatory for all reports.
False
What is the key takeaway regarding report formatting?
Using a consistent format is essential for establishing credibility
What is the significance of including a table of contents?
It helps readers navigate the report quickly
Fill in the blank: The introduction sets the _______ and expectations for your report.
[tone]
What should the tone of the recommendations section be?
Recognizing the reader’s choice without sounding commanding
What is rhetorical exigence?
The size and impact of the problem being analyzed
What should be avoided in the conclusion section?
Adding new information
