module:ORGANIZING Flashcards
the process of grouping together of men and establishing relationships
among them, defining the authority and responsibility of personnel by using the company’s other basic resources to attain predetermined goals and objectives.
Organizing
the identification of the grouping of work to be done, the delegation of
authority and responsibility to the employees, and the establishment of relationships among the personnel in order to use the maximum advantage the company’s basic material resources in the accomplishment of a common goal.
Organizing
IMPORTANCE OF ORGANIZING
- Clear and specific job description.
- Existence of coordination.
3.PRESENCE OF FORMAL STUCTURE.
Every employee knows what to do. The tasks and duties of all employees, sections, departments and divisions are clearly and specifically stated.
Clear and specific job description.
The executive structure of a business. This definition Indicates that organization is the framework or backbone by which the work of a business, managerial or otherwise, is performed, that is provides the required channels, points of
origin, and flow of management direction and control.
Organization
. This reduces or eliminates confusion and conflicts. Polices on interrelationships among the various work units are defined.
Existence of coordination
By means of the organizational chart which diagrams the various departments, functions and positions and which shows their relationships, the formal superior-subordinate relationships are indicated.
PRESENCE OF FORMAL STUCTURE.
TYPES OF ORGANIZATION STRUCTURES
Line Organization
Line and Staff Organization
Functional Organization
Committees
Is the simplest form of structure and refers to a direct straight line responsibility and control from the top management to the middle management and to the lower management
This form of organization is common in many small medium enterprise.
Line Organization
This utilizes the assistance of experts or specialist.
Line and Staff Organization
This utilizes the pure services of experts or specialist. This type of organization violates one traditional principles of organization, namely, the “Unity of Command”.
Functional Organization
Common organizational form used in situations where group participants and decision are required.
Committees
STEPS IN ORGANIZING
- Evaluate plans and objective
- Identify the various activities
- Group similar or related activities
- Assign activities with appropriate authority
- Design a hierarchy of relationships.
Is a diagram or drawing showing the important a aspects of an organizational structure.
ORGANIZATION CHART
TYPES OF ORGANZATION CHART
Master Chart
Functional Chart
Personnel Chart
It is a master plan of the principal departments, with lines of authority and responsibility and the mutual relationships of all departments or major components.
Master Chart
It shows the major responsibilities of departments/positions.
Functional Chart
Listing the functions, the titles of the positions of the names of persons are
indicated.
Personnel Chart
It is the right to give orders and make decisions. These rights are vested in
individuals by virtue of their positions. Authority provides power. This is the ability to exert
influence in the organization.
Authority
TYPES OF AUTHORITY
Line authority.
Staff authority.
Functional authority
It is a direct supervisory relationship between superior and subordinate
Line authority.
It provides advice or technical assistance to top management or line
managers. Such advisory authority has no direct control over subordinates, or activities
of other departments, except within the staff manager’s own department.
Staff authority.
It is authority delegated to the members of the staff department to
control the activities of the other department s that are related to specific staff responsibilities.
Functional authority.
It is the assignment of formal authority from a superior to subordinate.
. Delegation
TWO PRINCIPLES OF DELEGATION
Scalar principle
Unity of command.
. It is clear line authority from the top level to the bottom level of the
organization
Scalar principle
. Each employee in the organization should report to only one superior
Unity of command
It refers to the number of subordinates a manager should direct
Span of Control
This is the extent of authority in an organization
Centralization.
Is a group of individuals which has emerged out of personal and group needs of the members.
INFORMAL ORGANIZATION
